Annual Turf Management Services

The City of Conroe Parks and Recreation Department is soliciting proposals for annual turf management services for Carl Barton, Jr. Park under RFP 0709-2026, with proposals due July 9, 2026 at 1:00 p.m. through OpenGov Procurement. Site visits are mandatory prior to submission.

The scope covers comprehensive turf management for 22 athletic fields (approximately 36 acres) and a 57-acre common area at this regional park facility. Services include four annual turf fertilization applications with specified nitrogen formulations; pre- and post-emergent weed control; plant growth regulator applications at six-week intervals from May through October; core aeration to a minimum depth of four inches, four times annually; fire ant control; athletic field topdressing twice annually; and turf insect and fungal treatments as needed. All chemical applications must be performed by a licensed Commercial Pesticide Applicator in compliance with federal, state, and local regulations. Mowing must occur between 7:00 a.m. and 5:00 p.m. on weekdays only, with contractor flexibility for scheduled events. The contractor must provide all labor, materials, and equipment, maintain operational equipment with backup reserves, and submit a proposed maintenance schedule for approval.

The contract term begins October 1, 2026, with four one-year renewal options. Price adjustments at renewal are tied solely to the Consumer Price Index; pricing must remain firm for the initial contract term with no adjustments permitted after award. The City reserves the right to cancel with 30 days' written notice for unresolved performance issues.

Evaluation is weighted: experience and qualifications (25 points), cost (60 points), references (10 points), and prior City of Conroe experience (5 points). Mandatory insurance includes workers' compensation as required by Texas law, employer's liability ($500,000 per occurrence), public liability bodily injury ($1,000,000 combined single limit), public liability property damage ($1,000,000 combined single limit), and automobile liability coverage. Monthly invoicing is permitted, with payment within 30 days of delivery and acceptance. The City is exempt from sales tax under Texas law.