Annual rotating equipment inspection, testing, repair, reconditioning and storage services

The City of Lakeland, through Lakeland Electric, is requesting proposals for annual inspection, testing, repair, reconditioning, and storage services for rotating equipment at the McIntosh and Larsen Power Plants under RFP 2026-RFP-130, with proposals due October 30, 2026 at 3:00 PM. A non-mandatory pre-proposal meeting is scheduled for October 16, 2026 at 10:00 AM at the McIntosh Power Plant; written questions are due October 23, 2026 at 5:00 PM.

Local vendor preference is available for qualified businesses maintaining a physical location within Lakeland Electric's service territory for at least 12 months prior to submission.

The scope encompasses inspection, testing, repair, reconditioning, motor rewinding, machining, balancing and alignment, vibration analysis, online and offline predictive motor diagnostic analysis, field services, painting and preservation, transportation, emergency services, and indoor storage for AC and DC electric motors and pumps of various manufacturers, sizes, horsepower ratings, and voltages at the McIntosh and Larsen Power Plants. The City reserves the right to add, remove, or request services for additional rotating equipment during the contract term. No minimum quantity, dollar value, or number of work assignments is guaranteed.

The contract term is one year with four one-year renewal options available upon mutual consent. Proposals will be evaluated on 100 points per evaluator across Qualifications & Relevant Experience (25%), Technical & Facility Capabilities (25%), Service Approach & Response (15%), Pricing (30%), and References & Past Performance (5%). Pricing must include unit rates for 39 AC motor horsepower categories, five DC motor categories, four representative pump types, eight labor classifications, nine predictive and diagnostic services, transportation and storage, and percentage markups for parts, materials, and subcontracted services.

Required insurance includes Commercial General Liability ($1,000,000 per occurrence), Business Automobile Liability ($1,000,000 per occurrence), Workers' Compensation (statutory limits), Excess Liability ($2,000,000), Crane or Riggers Liability ($100,000), and Professional Liability/Malpractice Insurance. Proposers must submit a completed W-9, Florida Sunbiz registration, notarized Hold Harmless/Indemnification Agreement, notarized Human Trafficking Affidavit, Certificate of Insurance, drug-free workplace certification, suspension and debarment certification, public entity crimes certification, and E-Verify verification. OSHA compliance, lock-out-tag-out procedures, energized power systems protocols, crane safety requirements, and Anhydrous Ammonia awareness training for McIntosh Power Plant work are mandatory.