Annual Electronics Recycling Services for the IT Department

The City of Lakeland's Department of Information Technology is requesting proposals for annual electronics recycling services with monthly pickups, with proposals due October 29, 2026. The contract covers disposal of obsolete computers, laptops, monitors, servers, printers, and other electronic equipment; monthly pickup volumes will vary, and the contractor must accommodate additional pickups for bulk specialty items.

Hard drives must be DoD wiped or destroyed, and batteries must be disposed of in compliance with regulatory requirements. The initial contract term is one year with four optional one-year renewal periods available upon mutual consent.

A Human Trafficking Affidavit compliant with Florida Statutes Section 787.06(14) is required as a condition of contract execution; the affidavit must be notarized and executed by an authorized officer or representative of the contracting entity.

The contractor must execute indemnification agreements establishing liability protections and hold-harmless clauses covering the City of Lakeland and the State of Florida Department of Transportation. The contractor assumes responsibility for claims arising from negligence, breach of contract, violations of applicable environmental or data-security laws, and improper handling of hazardous materials. Insurance carriers must waive subrogation rights against the City and State, except for professional liability claims in situations involving gross negligence by the City.

A prior bid tabulation from the 2025 cycle (2025-ITB-025, opened May 27, 2025) lists eleven bidders with pricing on a per-unit basis across equipment categories; pricing ranged from $0.00 to $100.00 for desktop computers, $5.00 to $100.00 for laptops, and $0.00 to $75.00 for monitors. No contract value, budget, incumbent contractor, evaluation criteria, or timeline for questions, pre-bid meetings, or award is specified in the current solicitation materials.