PSM_-_Contractor_Audit_Form.pdf

This is a Contractor Audit Form for the City of Lakeland's Department of Information Technology related to an Annual Electronics Recycling Services contract. The procurement seeks a qualified contractor to provide monthly pickup and disposal of obsolete computers, laptops, and other electronic equipment. The contract encompasses secure data destruction services, including Department of Defense (DoD) wiping or destruction of hard drives, as well as proper disposal of batteries and other hazardous components. The initial contract term is one year, with four optional one-year renewal periods available upon mutual agreement between the City and the selected contractor. Monthly pickup frequencies may vary based on equipment volume, with provisions for additional pickups to accommodate bulk specialty items requiring specialized handling.

The audit form does not provide explicit pricing information, set-aside categories, incumbent contractor details, or specific funding amounts within the document itself. However, the procurement structure indicates this is an annual services contract with potential for multi-year engagement through renewal options. Contractors responding to this opportunity should be prepared to address compliance with data security standards, particularly DoD wiping protocols, and demonstrate capability in managing varying monthly volumes of electronic waste. The form serves as an evaluation mechanism for assessing contractor qualifications and compliance with contract requirements throughout the performance period.