Albany Area Lodging

The New York State Police is soliciting quotes for lodging in the Albany area from July 23, 2026 through July 31, 2027, with quotes due July 22, 2026 and anticipated awards to approximately six bidders based on lowest cost. This secondary procurement is issued under State Finance Law Article 11, Section 163 (6), which authorizes discretionary purchasing authority up to $150,000 per vendor.

No set-aside or preference goals apply. Facilities must hold an approved AAA rating or meet specified standards for cleanliness, management, exterior and public areas, guest rooms, and bathrooms. Hotels must be located within 10 miles of the New York State Police Academy at 1220 Washington Avenue, Albany, and must provide single, non-smoking rooms equipped with cable television, wireless internet at no charge, and a refrigerator. Facilities must offer microwaves, ice machines, adequate free parking, and allow free cancellation with 48 hours' notice. Individual receipts are required for each traveler.

The nightly rate shall not exceed the current GSA rate of $117 per room, inclusive of all labor, materials, supplies, licenses, insurance, administrative costs, complementary services, and applicable taxes or fees. The NYSP typically requires an estimated 32 rooms per week on an as-needed basis with no guaranteed quantities. Vendors will be utilized based on lowest cost until the necessary number of rooms is met each week. Individual vendor payments cannot exceed $150,000 over the term of the purchase order. In the event of a tie for lowest total cost, the bidder located closest to the New York State Police Academy will be ranked higher.

Previous contractors include First Colonie Company and The Clocktower Hotel. The NYSP reserves the right to conduct site visits prior to award to verify compliance with mandatory requirements. Submissions and inquiries should be directed to Contracts@troopers.ny.gov with subject line "Albany Area Lodging."