Updated Albany Lodging Cost Page.xlsx

This is a cost submission form for the New York State Police's Request for Quotes for lodging services in the Albany area. The New York State Police is soliciting bids from multiple vendors to provide single, non-smoking guest rooms from July 23, 2026 through July 31, 2027. The agency anticipates awarding purchase orders to approximately six bidders based on lowest cost. Typically, NYSP requires an estimated 32 rooms per week on an as-needed basis, with no guaranteed quantities. Bidders must complete the cost page form by filling in highlighted sections and return it with their bid submissions to Contracts@troopers.ny.gov with the subject line "Albany Area Lodging."

Bid pricing for rooms must not exceed the current GSA rate of $117.00 per night and shall be inclusive of all costs associated with providing the service, including labor, materials, supplies, licenses, insurance, administrative costs, complementary services, and applicable taxes or fees. Payments to each vendor cannot exceed $150,000 over the term of the purchase order. In the event of a tie for lowest total cost, the bidder within closest proximity to the New York State Police Academy will be ranked higher. Previous contractors for similar services include First Colonie Company and The Clocktower Hotel. There are no set-aside goals for Service-Disabled Veteran-Owned Businesses, Minority/Women Business Enterprises, or Disadvantaged Business Enterprises. The procurement is authorized under State Finance Law Article 11, Section 163 (6), which permits discretionary purchasing authority up to $150,000.