Albany Lodging Cost Page.xlsx
XLSX spreadsheet 12 KB Posted
- Attached to
- Albany Area Lodging
- Solicitation number
- 2136690
- Issued by
- Albany County, Albany City, New York
About this file
This is a cost page submission form for the New York State Police's Albany Area Lodging Request for Quotes. The NYSP is soliciting quotes for single, non-smoking hotel rooms in the Albany area to support the New York State Police Academy from July 23, 2026 through July 31, 2027. The agency typically requires an estimated 32 rooms per week on an as-needed basis, with no specific quantities guaranteed. The NYSP anticipates awarding purchase orders to approximately six bidders based on lowest cost, with bidders ranked by proximity to the New York State Police Academy in the event of a tie. Bidders must complete the cost page by indicating their unit price per room and the number of rooms they can provide, then submit their sealed bid to Contracts@troopers.ny.gov with the subject line "Albany Area Lodging."
The unit price per room shall not exceed the current GSA rate of $117.00 per night and must be inclusive of all costs associated with providing lodging services, including labor, materials, supplies, licenses, insurance, administrative costs, complementary services, and applicable taxes or fees. The maximum payment to each vendor cannot exceed $150,000.00 over the term of the purchase order. Previous vendors utilized by NYSP include First Colonie Company and The Clocktower Hotel. No set-aside goals apply to this procurement for Service-Disabled Veteran-Owned Businesses, Minority-Owned Businesses, Women-Owned Businesses, or Disadvantaged Businesses. The NYSP is not responsible for any additional charges incurred by hotel guests, including phone services, entertainment, food, beverages, deposits, and incidental charges.
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Other files
| File | Type | Posted |
|---|---|---|
| Albany Lodging Requirements.pdf | ||
| Updated Albany Lodging Cost Page.xlsx | XLSX spreadsheet |
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Text version
Sheet1 Bidder Name:
| Instructions: |
| 1. Complete the Cost Page by filling in the highlighted sections. |
| 2. Upon completion, please print this document and return it with your bid submission. |
| Notes: |
| 1. All quantities are on an as needed basis. Typically, NYSP requires an estimated 32 rooms per week. No specific quantities are represented or guaranteed. Lodging will occur from July 23, 2026 through July 31, 2027. |
| 2. NYSP anticipates awarding purchase orders to approximately 6 bidders based on lowest cost. In the event of a tie for lowest total cost, the bidder within closest proximity to the New York State Police Academy will be ranked higher. |
| 3. Bid price of rooms shall be inclusive of all costs associated with providing the service as specified, including but not limited to labor, materials, parts, supplies, licenses, insurance, administrative, ancillary costs, complementary services, and/ or miscellaneous charges incurred by the hotel such as any applicable taxes or fees. Payments to each vendor cannot exceed $150,000.00 over the term mof the Purchase Order. |
| 4. NYSP is not responsible for any additional charges incurred by hotel guests including, but not limited to, phone services, entertainment, food, beverages, deposits, and incidental charges. |
| Unit Price Per Room - not to exceed current GSA rate of $117.00/night | ||
| (in US Dollars & Cents) | # of Rooms Bidder can provide | |
| Single, non-smoking rooms |
| Signature: |
| Printed Name: |
| Title: |
| Date: |
File details come from the government source that posted it. Updated .