Administration of Public Transit

The West Virginia Department of Administration, Purchasing Division, is soliciting proposals on behalf of the West Virginia Division of Multimodal Transportation Facilities for comprehensive administration and management of public transit programs under CRFP DMT2600000003, with proposals due July 30, 2026, at 1:30 p.m. A 20 percent Disadvantaged Business Enterprise (DBE) participation goal applies. Federal Transit Administration funding under CFDA 20.500, Section 5329 Grant, prohibits in-state vendor preference.

The scope encompasses grant lifecycle management, compliance reviews, sub-recipient oversight, financial processing, data analysis, training, and stakeholder engagement across Federal Transit Administration Sections 5339 (Bus and Bus Facilities), 5311 (Formula Grants for Rural Areas), 5311(f) (Intercity Bus), 5305 (Planning), 5329 (State Safety Oversight), and 5310 (Enhanced Mobility of Seniors and Individuals with Disabilities). The consultant serves as an extension of DMTF staff and must demonstrate at least three years of experience managing similar FTA grant programs. All vendors and key personnel must have a minimum of 10 years of work experience with FTA programs 5307, 5310, 5311, and 5339, including specific experience in oversight programs, on-site reviews, State Management Reviews, Triennial Reviews, and FTA-related training. Expertise in federal systems (TRAMS, ECHO) and grant management is required. Services are structured as an open-ended contract utilizing Statement of Work documents and Agency Delivery Orders, with compensation based on proposed hourly rates for professional roles detailed on Exhibit A.

The contract term is five years with five optional one-year renewals. The selected consultant will perform services at DMTF's Charleston, West Virginia office with a mandatory kickoff meeting within 30 days of award and additional visits to WVU PRT in Morgantown as determined post-award. All travel and site visit expenses are incorporated into hourly rates.

This is a best-value procurement requiring sealed two-part submissions (technical and cost). Technical evaluation allocates 70 points: 30 points for Technical Expertise and Work Experience, 10 points for DBE Proposed Plan, 20 points for Vendor References, and 10 points for Vendor Presentation/Oral Interview. Cost represents 30 points. Proposals scoring below 49 points (70 percent minimum acceptable) are disqualified. Monthly invoices are payable within 30 days of receipt. Technical questions were due May 1, 2026. Four addenda have been issued as of July 9, 2026, modifying the original solicitation terms and deadlines. Buyer contact: John W. Estep, john.w.estep@wv.gov, 304-558-2566.