81270078 Articulate 360 AI Licenses

The West Virginia Department of Transportation, Procurement Division is requesting quotes for ten Articulate 360 AI team licenses under ARFQ 0803 DOT2700000032, with bids due October 14, 2026 at 10:30 a.m. ET and questions due October 9, 2026 at 10:00 a.m. ET.

The scope consists of four renewal licenses (subscription number Sub-1539741, period of performance October 19, 2026 to October 19, 2027) and six new licenses. Vendors may propose Articulate 360 AI Team or equal products. The vendor must sign and comply with the West Virginia Office of Technology Cloud and SaaS Procurement Addendum and all current and future West Virginia state artificial intelligence policies. Vendors are strictly prohibited from using state data to train, finetune, or refine commercial or third-party AI models; all WVDOT data remains exclusive state property. Vendors must maintain Commercial General Liability Insurance and Automobile Liability Insurance of at least $1 million per occurrence.

The initial contract term is one year upon award, with renewal limited to successive one-year periods subject to mutual written consent. Delivery and activation of user subscriptions must occur within 72 hours of receiving confirmation to proceed, with access and administrative credentials provided via email.

Prior to contract award, the successful vendor must register with the West Virginia State Purchasing Division and comply with the West Virginia Secretary of State's Office, Tax Department, Worker's Compensation, and Unemployment Insurance requirements. Award will be made to the vendor providing the lowest overall total cost meeting specifications. Submissions are accepted via wvOASIS upload, hand delivery, mail, or fax to (304) 558-0047 at the Procurement Division, Building 6, Room 340A, 1900 Kanawha Boulevard East, Charleston, West Virginia 25305. Direct inquiries to Amber J. Heath at 304-558-0408 or amber.j.heath@wv.gov.