400-27-101-BEREAVEMENT BOOKSBid Documents

The Indiana Department of Health is requesting quotations for bereavement and grief books to distribute to community partners and caregivers throughout Indiana, with bids due August 31, 2026 by 12:00 p.m. EST.

The scope comprises two titles: one addressing adolescent (middle school age) grief and bereavement, and one addressing young children (elementary age) grief and bereavement. Vendors must verify order receipt within 48 hours, provide books as specified, ship to designated delivery addresses, store products on site until delivery, and furnish tracking information to Pam Ashby at pashby@health.in.gov. Pricing must be submitted on a unit-price basis with firm, non-revisable pricing applicable upon award and F.O.B. destination terms required.

Mandatory set-asides apply: 4% Minority Business Enterprise (MBE) participation and 9% Women's Business Enterprise (WBE) participation. Vendors may claim various state purchasing preferences, including U.S. manufactured products, Indiana business preference, Indiana manufactured preference, recycled content products, and small business preferences. Required certifications include drug-free workplace certification, employment eligibility verification through E-Verify, nondiscrimination compliance, and ethics obligations per Indiana Code. Vendors must register with the Indiana Secretary of State if required by law and provide proof of compliance with state tax and payment obligations. Payment is made via electronic funds transfer in arrears in accordance with state fiscal policies.

Questions should be directed to SeStevens@health.in.gov. Completed bids must be submitted via email to the same address and are not eligible for electronic submission through the Supplier Portal. No bidders conference or site visit is scheduled. Evaluation weighting is 100% on bid price response.