400-27-101-BEREAVEMENT BOOKSBid Documents

The Indiana Department of Health is soliciting bids for grief and bereavement books for children under RFQ 0000088486, with bids due October 3, 2026 at 12:00 p.m. EDT. This is a one-time purchase with potential for continued purchases if funding becomes available; the maximum funding available is $20,000.

The scope comprises two titles: 1,000 copies of the hardback edition "What Does Grief Feel Like?" and 1,000 copies of the softback edition "It Won't Ever Be the Same: A Teen's Guide to Grief and Grieving." Vendors must provide unit pricing and extended pricing including shipping and handling on an F.O.B. Destination basis, with goods warranted for ninety days or the manufacturer's standard warranty, whichever is longer. The selected vendor must verify receipt of orders within 48 hours, store products on-site until warehouse delivery is scheduled to the Indiana Department of Health Warehouse at 6440 East 30th Street, Indianapolis, and provide tracking numbers for all shipments.

Bidders may claim Indiana state purchasing preferences including U.S. Manufactured Product, Indiana Business, Indiana Manufactured, Indiana Small Business, and Recycled Content preferences. Indiana Veteran Owned Small Business subcontracting opportunities are anticipated, requiring submission of completed subcontractor commitment forms and letters. All bidders must provide drug-free workplace certification, employment eligibility verification, non-collusion certification, and compliance certifications regarding Secretary of State registration and ethics obligations.

Questions are directed to SeStevens@health.in.gov. Completed bid packages must be submitted via email to the same address. This procurement is not eligible for electronic bid submission through the Supplier Portal. Invoices must be submitted to Pam Ashby at pashby@health.in.gov following each delivery, with the final invoice due within 60 days after the contract period ends.