300 SP Charlestown State Park Audio Visual PMBid Documents

The Indiana Department of Natural Resources (IDNR) is seeking a preventative maintenance services contract for audio-visual systems at the Falls of the Ohio facility located in Charlestown, Clark County. The procurement is a one-year contract (RFQ# 003000000086567) requiring one pre-scheduled annual service visit for a comprehensive set of audio-visual equipment, including Panasonic 4K projectors, AMX control systems, MOTU audio servers, BlackMagic recorders, Cisco networking infrastructure, and interactive display systems. The contractor will be responsible for systematic inspections, service, repairs, part replacements, testing, cleaning, and equipment adjustments across multiple exhibit spaces such as the Devonian Sea exhibit, Lewis and Clark Theatre, Virtual Aquarium, and Interactive River Investigation Stations. Contractors must conduct an initial site inspection, develop a maintenance protocol, and submit a preventative maintenance schedule at least seven days prior to the first visit. The response deadline is Tuesday, February 10, 2026, at 10:00 AM Eastern Standard Time, with submissions accepted via email to Angela Settles at ASettles1@dnr.in.gov or by fax to 317-972-3275. All quoted prices must remain valid for thirty calendar days after the response due date, and the contract is set to commence on February 15, 2026, or upon the last state signature.

The procurement includes specific subcontractor diversity goals, requiring 8% minority participation, 11% women participation, and 3% Indiana veteran-owned small business participation. Bidders claiming Indiana business preference must complete the Indiana Economic Impact Form, and the State will not accept responses exceeding $75,000 by facsimile. Contractors must comply with drug-free workplace certification, employment eligibility verification through E-Verify, and various ethical and compliance requirements. The contract includes provisions for emergency services outside the planned maintenance schedule, which will be invoiced separately, with call-back maintenance within ten calendar days of a scheduled visit covered at no additional cost. While a specific budget range is not explicitly stated, the solicitation indicates that the total contract value will not exceed $75,000. Pricing must include all overhead, profit, equipment, materials, vehicles, tools, overtime, travel expenses, and labor costs for scheduled service visits. The property manager, Jacob B. Shapley, can be contacted at jshapley@dnr.in.gov or 812-280-9970 for additional information about the facility and its audio-visual infrastructure.