The North Carolina Department of Health and Human Services (DHHS), specifically the Division of Health Service Regulation's Office of Emergency Medical Services (OEMS), is seeking a cloud-based event management software platform through Invitation for Bid (IFB) No. 30-25243-DHSR. The procurement targets a comprehensive software solution to support OEMS's annual Expo, which provides continuing education credits for emergency medical professionals. Required software capabilities include an event website and mobile application, secure payment portal, session tracking, registration management, abstract management, onsite event rental equipment, and a training platform. The solicitation requires a platform supporting 1,300 annual licenses with specific functionalities such as tiered registration, QR code generation, payment integration, attendee tracking, and continuing education credit management. Bids are due on May 2, 2025, at 2:00 PM ET, with the contract structured for an initial one-year term and options to extend for two additional one-year periods. Evaluation will be conducted using a Best Value Analysis and Lowest Price Technically Acceptable Source Selection Method, focusing on the vendor's ability to meet comprehensive technical and functional requirements. The state encourages participation from Historically Underutilized Businesses (HUBs) and mandates vendor compliance with various regulations including E-Verify requirements, data security standards, and accessibility guidelines. Vendors must register within two business days of award notification through the state's E-Procurement Service. While specific budget ranges are not explicitly detailed, the solicitation includes a three-year pricing structure with line items for event management platform licenses, badge stock, abstract management software module, mobile event application, and training program. The procurement appears open to technology vendors specializing in event management software with robust capabilities in healthcare professional education and event administration. No incumbent vendor information is provided in the documentation. Potential respondents must demonstrate technical proficiency, compliance with state procurement regulations, and the ability to deliver a scalable, secure, and user-friendly event management platform that meets the specific needs of the North Carolina Department of Health and Human Services.
Name | Description | Size | Type (Click to sort descending) | Posted (Click to sort descending) |
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30-25243-DHSR Event Management Software_IFB.pdf | 447KB | 4/22/25 |