26YS0018 - Supervisory Control and Data Acquisition (SCADA) Maintenance Services ¿ Non ISD

The California Department of Veterans Affairs (CalVet) is soliciting bids for comprehensive Supervisory Control and Data Acquisition (SCADA) maintenance services and incidental repairs at the Veterans Home in Yountville, located at 7300 Silverado Trail, Napa, California, under Solicitation Number 26YS0018. The contractor shall provide all labor, materials, staff, transportation, licenses, permits, and related expenses necessary to deliver quarterly preventative maintenance services, emergency repair services with two-hour callback availability, non-emergency repairs within twenty-four hours, and factory-trained technician support for specified equipment including Siemens/Allen Bradley PLCs, GE Cimplicity HMI Software, HACH Turbidimeters, and Dell Desktop Interface systems. Services shall be provided during standard business hours (7:30 a.m. to 4:30 p.m., Monday through Friday) with emergency services available outside these hours, and the contractor must submit comprehensive service reports within ten working days of completion detailing work performed, technician credentials, equipment information, and optimization recommendations. The contractor must be licensed to conduct business in California, provide factory-trained service technicians with proof of required training, and comply with prevailing wage requirements under California Labor Code Section 1770, along with maintaining Commercial General Liability insurance (minimum $1,000,000 combined single limit), Professional Liability coverage (minimum $1,000,000 per claim), and Workers' Compensation insurance with the State named as additional insured. A mandatory site walkthrough is scheduled for April 20, 2026, at 10:00 a.m., written questions are due by April 22, 2026, at 5:00 p.m. with responses posted by April 24, 2026, at 5:00 p.m., and sealed bids must be submitted via email to Mohammad.Sharif@CalVet.ca.gov by April 28, 2026, at 5:00 p.m., with public bid opening on April 29, 2026, at 2:00 p.m. and proposed award date of May 6, 2026.

The contract term runs from July 1, 2026, through June 30, 2029, with extension options available through one-year amendments at rates specified in the Rate Sheet, and award shall be made to the lowest responsive and responsible bidder based on the sum of all-inclusive quarterly maintenance rates, preventative and repair service hourly rates, emergency service rates, report requirements, unanticipated task rates, and a parts allowance. While no mandatory Disabled Veteran Business Enterprise (DVBE) goal is required, DVBE participation is strongly encouraged with a DVBE incentive program offering preference adjustments ranging from 1 percent to 5 percent based on confirmed DVBE participation levels, provided the incentive does not exceed $100,000 or 5 percent of the lowest responsive bid; all DVBE participants must be certified by the California Office of Small Business and DVBE Services at time of award and must perform a commercially useful function as defined in Military and Veterans Code Section 999(B). Small Business and Micro-Business preferences of five percent are also available to eligible certified vendors. Contracts awarded with DVBE commitments are subject to a $10,000 withhold from final payment until the Prime Contractor's DVBE Subcontracting Report (STD 817) is received and verified, and all bidders must comply with nondiscrimination requirements, drug-free workplace standards, California Civil Rights Laws, the Darfur Contracting Act, and Executive Order N-6-22 regarding Russian sanctions. The rate sheet specifies compensation at a quarterly all-inclusive maintenance rate of $10,000.00 per service with additional hourly rates for preventative maintenance, repair services, emergency services, report requirements, and unanticipated tasks, plus a ten-thousand-dollar parts allowance at actual cost plus a maximum 20 percent markup, though specific hourly rates and budget totals are not disclosed in the available documents.