2026 White Fleet- Service Bid

Barrow County Schools Transportation Department is seeking a comprehensive white fleet service and maintenance contract for its vehicle fleet, spanning a three-year period from July 1, 2025 through June 30, 2028. The procurement solicits a service provider capable of performing same-day minor repairs, local vehicle drop-off and pick-up, and towing services from school zones, with the ability to accommodate and park up to 20 vehicles. Vendors must submit bids by 1:00 pm on July 11th, 2025, with bid opening scheduled for June 30th at 3:30 pm, and proposals should be emailed to barbara.puckett@barrow.k12.ga.us. Key evaluation criteria include hourly labor rates, percentage markup on parts, and warranty details for both installed parts and repair labor. Vendors must specify comprehensive service capabilities, including shop hours that vary between August-May (Monday-Friday, 8am-5pm) and June-July (Monday-Thursday, 7:30am-2:30pm).

The bid requires vendors to carry substantial insurance coverage, including $1,000,000 in automobile liability, $2,000,000 in general aggregate liability, and meet worker's compensation requirements. The transportation department maintains significant procurement flexibility, reserving the right to accept or reject any bid, award contracts by line item or in entirety, and potentially utilize multiple vendors. While no specific set-aside designations for disadvantaged enterprises are mentioned, the bid appears open to qualified service providers meeting the specified technical and insurance requirements. The procurement does not explicitly state a total contract value or budget range, but suggests a comprehensive multi-year service agreement for the district's entire white fleet maintenance needs. The bid emphasizes the importance of responsive, local service capabilities and comprehensive vehicle maintenance solutions for the Barrow County school transportation system.