2026 Super Managers Forum

Virginia Works (the Commonwealth of Virginia Department of Workforce Development and Advancement) is requesting proposals for conference hosting services for the 2026 Super Managers Forum in the Lynchburg/Roanoke area, with proposals due September 16, 2026 at 10:00 a.m. EST and questions due September 9, 2026.

The event runs October 26–30, 2026 and requires a single-building facility providing approximately 80 single-occupancy rooms for October 26–28 and 25 rooms for October 28–29, with lodging check-in beginning October 26. The contractor must supply meeting space for 90 participants on October 27–28 and 40 participants on October 29–30, complimentary wireless internet throughout lodging and conference facilities, complimentary parking, and comprehensive catering (breakfast, lunch, refreshments, and snacks across all four days). The facility must be capable of hosting audio/visual services with four days of on-site technician support, including podium equipment, projection systems, microphones, and sound equipment. All meeting rooms must be located in one building and meet federal, state, and local fire, health, ADA compliance, building, and safety codes. Pricing for lodging and meals must not exceed GSA per diem rates, exclusive of taxes, with billing only for rooms occupied and meals actually served. The contractor must accept American Express, Visa, and MasterCard for individual room charges.

Contractors must have been in business for at least five years and provide at least four current or recent references for similar services. Evaluation criteria allocate 40 points for overall facility and service suitability, 20 points for date availability, 20 points for proposed pricing, and 10 points each for experience and qualifications of personnel and proposal submission compliance. Virginia Works reserves the right to conduct site visits for facility inspection and food tastings after proposal receipt and to negotiate with the lowest responsive and responsible offeror if the proposal exceeds available funds. The contract term is October 26–30, 2026 with no renewal options. Contractors must register with eVA and comply with Commonwealth insurance, debarment, immigration, anti-discrimination, and e-Verify requirements (for employers with more than 50 employees).