Attachment C- Pricing Schedule.docx

This is a Pricing Schedule attachment for a state and local contract opportunity issued by Virginia Works to host the 2026 Super Managers Forum in the Lynchburg/Roanoke area of Virginia. The contractor shall provide comprehensive conference services including lodging, meeting facilities, meals, beverages, audio/visual equipment, and support services. The event spans four days from October 26-30, 2026, requiring 80 single-occupancy rooms for two nights (October 26-27), 25 rooms for one additional night (October 28), large meeting spaces accommodating up to 90 participants on October 27-28 and up to 40 participants on October 29-30, and a small board/conference room available October 26-28. Food and beverage services include breakfasts, lunches, refreshments, and snacks across all four days for varying participant counts. The contractor must also provide a complete audio/visual package with four days of on-site technician support, including podium equipment, projection systems, microphones, sound equipment, and wireless connectivity.

Pricing shall be submitted on a per-unit basis with total prices calculated by multiplying unit price by quantity. Lodging and meal pricing must not exceed applicable GSA per diem rates. Wireless internet throughout the lodging property and conference space and complimentary parking for participants are mandatory services required at no charge to attendees. All mandatory service charges and fees must be included or separately identified on the pricing schedule, with no unlisted mandatory charges permitted. The contractor must provide a grand total price reflecting all services and equipment specified across the 25 line items, including any catering service charges and audio/visual costs.