1324100: Wide Format Printer Ink and Printheads

The City of Chicago's Department of Procurement Services is requesting bids on wide-format printer ink cartridges and printheads for the Chicago Public Library, with proposals due September 1, 2026 at 11:00 a.m. Central Time and a question deadline of August 18, 2026 at 12:00 p.m. Central Time. This is a restricted solicitation open to invited suppliers only.

The scope comprises HP 746 and HP 747 ink cartridges in multiple colors (chromatic red, cyan, magenta, matte black, photo black, yellow, chromatic blue, chromatic green, and gray) and HP 746 printheads for HP DesignJet Z9+ 44-inch large-format printers. Target quantities range from 5 to 10 units per line item across 10 total line items, priced on a unit-cost basis.

The contract is a blanket agreement with a 60-month term. No estimated total contract value or minimum release amount is specified. Payment terms are immediate; the City pays freight under FOB City of Chicago terms. Funding flows from Fund Number 026-0346-091-2005-0350-220350.

Responses must include a signed and notarized proposal page, bid execution page, Economic Disclosure Statement certificate, certificate of insurance, and affidavits addressing local manufacture, Chicago business status, and small business or veterans preference joint-venture participation, along with alternatively powered vehicles compliance documentation. The solicitation permits selected suppliers to respond to individual line items and submit multiple responses; suppliers may view other suppliers' contract terms and attachments.

A pre-bid conference is scheduled for August 11, 2026 at 11:00 a.m. Central Time at City Hall, 8th Floor Room 806, 121 North LaSalle Street, Chicago, Illinois. No site visit is required.