59151_1.pdf

PDF 54 KB Posted Jul 28, 2026

Attached to: 1324100: Wide Format Printer Ink and Printheads
Solicitation number: 59151,1
Issued by: Illinois

About this file

Written by GovTribe AI · Aug 5, 2026

This is a Small Order Solicitation issued by the City of Chicago's Department of Procurement Services for wide format printer ink cartridges and printheads required by the Chicago Public Library. The solicitation seeks HP 746 and HP 747 ink cartridges in various colors (chromatic red, cyan, magenta, matte black, photo black, yellow, chromatic blue, chromatic green, and gray) for HP DesignJet Z9+ 44-inch large format printers, along with HP 746 printheads. Target quantities range from 5 to 10 units per line item across 10 total line items. The bid submission deadline is 11:00 AM Central Time on September 1, 2026, with a question deadline of 12:00 PM Central Time on August 18, 2026. A pre-bid conference is scheduled for 11:00 AM Central Time on August 11, 2026, at City Hall, 8th Floor Room 806, 121 North LaSalle Street, Chicago, Illinois. No site visit is required. The contract term is 60 months, and an award date has not been specified.

This is a blanket agreement solicitation with no specified total agreement amount, minimum release amount, or estimated total amount. Pricing is to be provided by bidders on a unit price basis for each line item. Payment terms are immediate, with freight paid by the City under FOB City of Chicago terms. Funding is provided by the City from Fund Number 026-0346-091-2005-0350-220350. Responses must include multiple required documents, including a signed and notarized proposal page, bid execution page, Economic Disclosure Statement (EDS) certificate, certificate of insurance, and various affidavits addressing local manufacture, Chicago business status, small business/veterans preference joint venture participation, and alternatively powered vehicles compliance. The solicitation is restricted to invited suppliers only, though selected suppliers may respond to individual line items and provide multiple responses. Suppliers are permitted to view other suppliers' contract terms and attachments.

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City Of Chicago Solicitation #59151,1

BRANDON JOHNSON SHARLA ROBERTS

MAYOR CHIEF PROCUREMENT OFFICER

Specification Number: 1324100 Type of Funding: CITY Title: 1324100: Wide Format Printer Ink and Printheads

Small Order Solicitation #59151,1 (BID)

Wide Format Printer Ink and Printheads

Specification Number:1324100

Required for use by: CHICAGO PUBLIC LIBRARY

Bid/Proposal Submittal Date and Time: 11:00 AM Central Time, 01-SEP-2026

Deadline for Questions: 12:00 PM Central Time, 18-AUG-2026 Buyer: PASCIAK, THOMAS Email Address: Tom.Pasciak@cityofchicago.org Phone Number: 3127445098 Pre-Solicitation Conference Date and Time: 11:00 AM Central Time, 11-AUG-2026 Pre-Solicitation Conference Location: The City will hold a Pre-Bid Conference at City Hall, 8th Floor Room

#806, 121 North LaSalle Street Chicago, Illinois 60602 at 11:00 a.m. Central Time on August 11, 2026. All parties interested in responding to this Specification are urged to attend in person. All interested Attendees are encouraged to register in advance of the Pre-Bid Conference. Attendees should send an e-mail to tom.

pasciak@cityofchicago.org E-mail The City will answer questions and clarify the terms of the Specification at the Pre-Bid Conference. The City may respond both to questions posed on the day

Site Visit Date & Time: N/A Site Visit Location: N/A

Please submit your response to:

http://www.cityofchicago.org/eProcurement iSupplier vendor portal registration is required.

Allow 3 business days to complete registration.

Specification Number: 1324100 Page 2 Type of Funding: CITY Title: 1324100: Wide Format Printer Ink and Printheads

Table of Contents

1 Header Information

1.1 General Information

1.2 Terms

1.3 Requirements

1.4 Attachments

1.5 Response Rules

2 Price Schedule

2.1 Line Information

2.2 Line Details

2.2.1 Line 1

2.2.2 Line 2

2.2.3 Line 3

2.2.4 Line 4

2.2.5 Line 5

2.2.6 Line 6

2.2.7 Line 7

2.2.8 Line 8

2.2.9 Line 9

2.2.10 Line 10

Specification Number: 1324100 Page 3 Type of Funding: CITY Title: 1324100: Wide Format Printer Ink and Printheads

1 Header Information

1.1 General Information

Title 1324100: Wide Format Printer Ink and Printheads

Description Wide Format Printer Ink and Printheads Amendment Date 04-AUG-2026 10:06:38

Amendment Description

Addendum 1-Pre-Bid and Question Due Date change

Preview Date 28-JUL-2026 11:00:00 Open Date 28-JUL-2026 11:00:00 Close Date 11:00 AM Central

Time, 01-SEP-2026 Award Date Not Specified

Time Zone Central Time Buyer PASCIAK, THOMAS Quote Style Sealed Email Tom.Pasciak@cityofchicago.

org Event Small Order Outcome Small Order Blanket

Agreement

1.2 Terms

Effective Start Date Not Specified Effective End Date Not Specified

Ship-To Address 091-2005 HRLD

WASH

400 S. STATE ST.

Chicago, IL 60605 United States

Bill-To Address 091-2005 HRLD WASH

400 S. STATE ST.

Chicago, IL 60605 United States

Payment Terms IMMEDIATE Carrier FOB CITY OF CHICAGO Freight Terms Paid

Total Agreement Amount (USD)

Not Specified Minimum Release Amount (USD)

Not Specified

1.3 Requirements

KEY SOLICITATION PARAMETERS

CONTRACT SPECIFIC GOALS: No Goals

Type No Response Required FUNDING SOURCE: City

Type No Response Required

FUND NUMBER: 026-0346-091-2005-0350-220350

Type No Response Required DPS UNIT: Small Orders

Type No Response Required

CONTRACT TERM: 60 MONTHS

Type No Response Required PRE-BID/PRE-PROPOSAL CONFERENCE: August 4, 2026 @ 11:00:00

Type No Response Required

COMMODITIES/WORK

SERVICES/HEAVY EQUIPMENT/SMALL

ORDERS/CONSTRUCTION/JOC

CHECKLIST

Specification Number: 1324100 Page 4 Type of Funding: CITY Title: 1324100: Wide Format Printer Ink and Printheads

COMMODITIES/WORK

SERVICES/HEAVY EQUIPMENT/SMALL

ORDERS/CONSTRUCTION/JOC

CHECKLIST

This is a checklist of all supporting documents that must be attached to your bid response. Attach all documents specified below. After attaching, click "YES" to indicate that the attachment was completed.

Type No Response Required

- Proposal Page completed, signed and notarized - (ALL)

Circle one from the response values below:

YES

- Proposal To Be Completed By a Corporation - (ALL)

Circle one from the response values below:

YES

- Proposal To Be Completed By a Partnership - (ALL)

Circle one from the response values below:

YES

- Proposal To Be Completed By a Joint Venture - (ALL)

Circle one from the response values below:

YES

- Proposal To Be Completed By a Sole Proprietor - (ALL)

Circle one from the response values below:

YES

- Bid Execution Page - (ALL)

Circle one from the response values below:

YES

- Certificate of Filing of Economic Disclosure Statement and Affidavit (EDS) - (ALL)

Circle one from the response values below:

YES

- Certificate of Insurance

Circle one from the response values below:

YES

BID INCENTIVE / PREFERENCE AFFIDAVIT(S)

Type No Response Required

- Local Manufacture Affidavit - (ALL)

Circle one from the response values below:

YES

Specification Number: 1324100 Page 5 Type of Funding: CITY Title: 1324100: Wide Format Printer Ink and Printheads

COMMODITIES/WORK

SERVICES/HEAVY EQUIPMENT/SMALL

ORDERS/CONSTRUCTION/JOC

CHECKLIST

- Chicago Business Affidavit - (ALL)

Circle one from the response values below:

YES

- Small Business/Veterans Preference Joint Venture - (ALL)

Circle one from the response values below:

YES

- Alternatively Powered Vehicles affidavit - (ALL)

Circle one from the response values below:

YES

- Bidder Contact Information - (ALL)

Circle one from the response values below:

YES

1.4 Attachments

Name Data Type Description Attachment 00: Addendum 1 File Attachment 00: Addendum 1 Attachment 01:Insurance File Attachment 01:Insurance Attachment 02: Sexual Harassment Policy

File Attachment 02: Sexual Harassment Policy

Attachment 03: Detailed Specs

File Attachment 03: Detailed Specs

Attachment 04:EDS File Attachment 04:EDS Attachment 05: Bidder Contact

File Attachment 05: Bidder Contact

Attachment 10: Bidders Commitment (BEPD)

File Attachment 10: Bidders Commitment (BEPD)

Attachment 12: Bidders Commitment to Utilize MBE/WBE Firms on No Stated Goals

File Attachment 12: Bidders Commitment to Utilize MBE/WBE Firms on No Stated Goals Contract

Attachment 13: Current MBE/WBE/VBE Special Conditions

File Attachment 13: Current MBE/WBE/VBE Special Conditions

Attachment 14: MyCOI File Attachment 14: MyCOI

1.5 Response Rules

Solicitation is restricted to invited suppliers Suppliers are allowed to view other suppliers' contract terms, notes and attachments Suppliers are allowed to respond to selected lines X Suppliers are allowed to provide multiple responses Buyer may close the solicitation before the Close Date Buyer may manually extend the solicitation while it is open

Specification Number: 1324100 Page 6 Type of Funding: CITY Title: 1324100: Wide Format Printer Ink and Printheads

2 Price Schedule

2.1 Line Information

Display Rank As No indicator displayed

Ranking Price Only Cost Factors None

Line Item, Rev / Job

Target Quantity

Unit Unit Price Amount

1 HP746 INK

CARTRIDGES 300ML

FOR HP DESIGN JET

Z9+ 44" LARGE

FORMAT PRINTER -

CHROMATIC RED

5 Each

2 HP746 INK

CARTRIDGES 300ML

FOR HP DESIGN JET

Z9+ 44" LARGE

FORMAT PRINTER -

CYAN

10 Each

3 HP746 INK

CARTRIDGES 300ML

FOR HP DESIGN JET

Z9+ 44" LARGE

FORMAT PRINTER -

MAGENTA

5 Each

4 HP746 INK

CARTRIDGES 300ML

FOR HP DESIGN JET

Z9+ 44" LARGE

FORMAT PRINTER -

MATTE BLACK

10 Each

5 HP746 INK

CARTRIDGES 300ML

FOR HP DESIGN JET

Z9+ 44" LARGE

FORMAT PRINTER -

PHOTO BLACK

5 Each

6 HP746 INK

CARTRIDGES 300ML

FOR HP DESIGN JET

Z9+ 44" LARGE

FORMAT PRINTER -

YELLOW

10 Each

7 HP 746 PRINT-

HEADS FOR HP

DESIGN JET Z9+ 44"

LARGE FORMAT

PRINTER

10 Each

8 HP747 INK

CARTRIDGES 300ML

FOR HP DESIGN JET

Z9+ 44" LARGE

FORMAT PRINTER -

CHROMATIC BLUE

10 Each

9 HP747 INK

CARTRIDGES 300ML

FOR HP DESIGN JET

5 Each

Specification Number: 1324100 Page 7 Type of Funding: CITY Title: 1324100: Wide Format Printer Ink and Printheads

Line Item, Rev / Job

Target Quantity

Unit Unit Price Amount

Z9+ 44" LARGE

FORMAT PRINTER -

CHROMATIC GREEN

10 HP747 INK

CARTRIDGES 300ML

FOR HP DESIGN JET

Z9+ 44" LARGE

FORMAT PRINTER -

GRAY

10 Each

2.2 Line Details

2.2.1 Line 1 HP746 INK CARTRIDGES 300ML FOR HP DESIGN JET Z9+ 44" LARGE FORMAT

PRINTER - CHROMATIC RED

Category 20772. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.2 Line 2 HP746 INK CARTRIDGES 300ML FOR HP DESIGN JET Z9+ 44" LARGE FORMAT

PRINTER - CYAN

Category 20772. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.3 Line 3 HP746 INK CARTRIDGES 300ML FOR HP DESIGN JET Z9+ 44" LARGE FORMAT

PRINTER - MAGENTA

Category 20772. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.4 Line 4 HP746 INK CARTRIDGES 300ML FOR HP DESIGN JET Z9+ 44" LARGE FORMAT

PRINTER - MATTE BLACK

Category 20772. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

Specification Number: 1324100 Page 8 Type of Funding: CITY Title: 1324100: Wide Format Printer Ink and Printheads

2.2.5 Line 5 HP746 INK CARTRIDGES 300ML FOR HP DESIGN JET Z9+ 44" LARGE FORMAT

PRINTER - PHOTO BLACK

Category 20772. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.6 Line 6 HP746 INK CARTRIDGES 300ML FOR HP DESIGN JET Z9+ 44" LARGE FORMAT

PRINTER - YELLOW

Category 20772. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.7 Line 7 HP 746 PRINT-HEADS FOR HP DESIGN JET Z9+ 44" LARGE FORMAT PRINTER Category 20772. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.8 Line 8 HP747 INK CARTRIDGES 300ML FOR HP DESIGN JET Z9+ 44" LARGE FORMAT

PRINTER - CHROMATIC BLUE

Category 20772. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.9 Line 9 HP747 INK CARTRIDGES 300ML FOR HP DESIGN JET Z9+ 44" LARGE FORMAT

PRINTER - CHROMATIC GREEN

Category 20772. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.10 Line 10 HP747 INK CARTRIDGES 300ML FOR HP DESIGN JET Z9+ 44" LARGE

FORMAT PRINTER - GRAY

Category 20772. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

City of Chicago Solicitation #59151,1

Specification Number: 1324100 Page 9 Type of Funding: CITY Title: 1324100: Wide Format Printer Ink and Printheads

Contract Terms and Conditions

Table of Contents

Terms and Conditions

1. BIDDING INSTRUCTIONS

1.1. Request for Quotation Invitation

1.2. The Bid Documents

1.3. Title VI Solicitation Notice

1.4. Consideration Of Bid Proposals

1.5. Acceptance Of Bid Proposals

1.6. Withdrawal of Bids

1.7. Rejection of bid proposals

1.8. Competency Of Bidder

1.9. Basis of award

1.10. Trade Names

1.11. Discounts

1.12. Delivery

1.13. Guarantees & Warrantees

1.14. Maximum Compensation

1.15. Transparency Website

1.16. Quantities

1.17. Contract Period

1.18. Statutory Adjustments to the Bid

1.18.1. Business Enterprises Owned by People With Disabilities

1.18.1.1. Policy and Terms

1.18.1.2. Definitions

1.18.1.3. Commitments

1.18.1.4. Records and Reports

1.18.1.5. Bid Incentive to Encourage MBE/WBE Utilization on No Stated Goals Contracts

1.19. Policy Prohibiting Sexual Harassment (MCC 2-92-612)

1.20. Policy Regarding Non-Disclosure of Salary History (MCC 2-92-385)

2. STANDARD TERMS AND CONDITIONS

2.1. General Provisions

2.1.1. Definitions

2.1.2. Interpretation of Contract

2.1.2.1. Order of Precedence

2.1.2.2. Interpretation and Rules

2.1.2.3. Severability

2.1.2.4. Entire Contract

2.1.3. Subcontracting and Assignment

2.1.3.1. No Assignment of Contract

2.1.3.2. Subcontracts

2.1.3.3. No Pledging or Assignment of Contract Funds Without City Approval

2.1.3.4. City’s Right to Assign

2.1.3.5. Assigns

2.1.4. Contract Governance

2.1.4.1. Governing Law and Jurisdiction

2.1.4.2. Consent to Service of Process

2.1.4.3. Cooperation by Parties and between Contractors

2.1.4.4. No Third Party Beneficiaries

2.1.4.5. Independent Contractor

2.1.4.6. Authority

2.1.4.7. Joint and Several Liability

2.1.4.8. Notices

2.1.4.9. Amendments

City of Chicago Solicitation #59151,1

Specification Number: 1324100 Page 10 Type of Funding: CITY Title: 1324100: Wide Format Printer Ink and Printheads

2.1.4.10. No Waiver of Legal Rights

2.1.4.11. Non-appropriation of Funds

2.1.5. Confidentiality

2.1.6. Indemnity

2.1.7. Non-Liability of Public Officials

2.1.8. Contract Extension for Continuity of Services

2.2. Compensation Provisions

2.2.1. Ordering, Invoices, and Payment

2.2.1.1. Purchase Order Blanket Releases

2.2.1.2. Invoices

2.2.1.3. Submission of Invoices

2.2.1.4. Electronic Ordering and Invoices

2.2.1.5. Payment

2.2.1.6. City Right to Offset

2.2.1.7. Records

2.2.1.8. Audits

2.2.1.8.1. City’s Right to Conduct Audits

2.2.1.8.2. Recovery for Over-Billing

2.2.2. Subcontractor Payment Reports

2.2.3. Prompt Payment to Subcontractors

2.2.3.1. Incorporation of Prompt Payment Language in Subcontracts

2.2.3.2. Payment to Subcontractors Within Seven Days

2.2.3.3. Reporting Failures to Promptly Pay Subcontractors

2.2.3.4. Whistleblower Protection

2.2.3.5. Liquidated Damages for Failure to Promptly Pay

2.2.3.6. Action by the City

2.2.3.7. Direct Payment to Subcontractors By City

2.2.4. General Price Reduction –Automatic Eligibility for General Price Reductions

2.3. Compliance With All Laws

2.3.1. General

2.3.2. Certification of Compliance with Laws

2.3.3. Federal Affirmative Action

2.3.4. Civil Rights Act of 1964, Title VI, Compliance With Nondiscrimination Requirements

File details come from the government source that posted it. Updated Aug 5, 2026.