10-IFB-2271275972-YB-Parking and Transportation Services

The North Carolina Department of Agriculture & Consumer Services is requesting bids on parking and transportation services for the NC State Fair and Mountain State Fair under IFB 10-IFB-2271275972-YB, with bids due September 8, 2026 and a mandatory pre-bid conference on August 18, 2026.

The scope encompasses comprehensive parking lot management and shuttle transportation. Parking operations cover approximately 2,500 spaces at Dogwood Lot, 2,000 spaces at Cardinal Lot, Carter Finley Stadium, and additional locations. Shuttle bus operations must connect remote lots to fairgrounds gates with handicap-accessible transportation. The vendor must deploy supervisors, traffic control attendants, and parking ambassadors; provide buses ranging from 15 to 40 passengers depending on route; maintain daily activity logs; coordinate with the North Carolina State Highway Patrol and State Fair management; and staff a full-time dispatcher during operating hours. The vendor bears responsibility for all labor, equipment, materials, supplies, and operational costs.

Services are required for the NC State Fair (October 15–25, 2026) and the Mountain State Fair during the contract period. The initial contract term is three years from final contract execution. Pricing is submitted on an hourly basis by line item, covering various bus types (40-person, 26-person, 24-person, 20-person, and 15-passenger vehicles), parking supervisors, parking and traffic attendants, and Mountain State Fair staffing.

Vendors must be registered with the North Carolina Secretary of State and the NC eProcurement portal. Required submissions include Attachment A (Pricing Form), Attachment E (Customer Reference Form with minimum three references), Attachment F (Location of Workers), and Attachment G (Certification of Financial Condition). Written questions are due August 25, 2026, at 12:00 PM ET. Bids are submitted via the Ariba Sourcing Tool by September 8, 2026, at 2:00 PM ET. The State reserves the right to award to a single vendor or make separate awards, reject all bids, or cancel the solicitation.