North Carolina Solicitation Addendum Version Date: 11/2021

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SOLCITATION ADDENDUM

1. The following are questions received about the Solicitation and the State’s response to those questions:

Question

Document Section

Vendor Question State’s Response

1 Section # 2.6 Based on the lot dimensions and approximate space count of the dogwood lot, A minimum 40 passenger shuttle may be to large to navigate the drive isles safely on high-capacity days. Q. Is the fair open to a smaller sized shuttle for this interior service?

All vendors must price each item on Section 7. If an alternate is suggested that is not listed, it must be identified and listed with the proposal.

2 Section # 2.6 Are light towers provided by the fair for the Dogwood and Cardinal lots?

If so, what is the quantity? If so, does the fair provide fuel?

We expect to have 10 light towers at Dogwood and 11 at Cardinal, not counting entrances, as we have in past years. Fuel will be provided as needed.

3 Section # 2.6 Is vendor responsible for the Cardinal lot tram?

This contract does not include the Cardinal to Gate 7 tram. That is a separate contract.

4 Section # 2.6 Is the Fair providing a water truck for both the Dogwood and Cardinal Lot?

If possible, access will be limited.

Our resources are used heavily throughout our events.

Additionally, resources would be very limited on heavy days.

5 Section # 2.6 How many bicycle racks/barricades are needed throughout the State Fair?

This would depend on the vendors’ layout of the areas.

See attached images for reference.

6 Section # 2.6 How many signs and where are they needed throughout the State Fair?

Lot entrance signs for each of the lots in use. A-frame signs would suffice in addition to VMS ‘s that we use. The actual number would depend on the vendors’ layout of the area.

Issuing Agency: NC Department of Agriculture and Consumer Services

Solicitation Number: 10-IFB-2271275972-YB

Solicitation Description: Parking and Transportation Services

Solicitation Opening Date and Time:

September 08, 2026 At 2:00 PM ET

Addendum Number: 2

Addendum Date: August 25, 2026

Purchasing Agent: Yasser Babiker

SOLICITATION NUMBER: 10-IFB-1497455167-YB

ADDENDUM NUMBER: Error! Reference source not found.1

North Carolina Solicitation Addendum

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Document Section

Vendor Question State’s Response

7 Section # 2.6 How many delineators and cones are needed throughout the State Fair?

This would depend on how the selected vendor lays our lots out for maximum, safe use of the lots.

8 Section # 2.6 Will the state fair provide space for the command center and check-in?

How many command center trailers are typically used?

Command center space is a responsibility of the vendor. In past years, there have been anywhere from one to four.

Coordination of the site is also the vendors responsibility.

9 Section # 2.6 Does the fair provide porta johns for vendor employees in remote locations?

Both porta-johns and temporary restrooms will be available at remote locations.

10 Section # 2.6 Historically, 16 buses were run all day on the Dogwood route Friday- Sunday and Lenovo event conflict dates. Q. Will additional shuttle hours/busses up to 20 for Friday- Sunday and Lenovo event conflict dates be allowed by the State Fair?

Per the IFB, hours are from daily start time to until the lot clears.

Additional buses would have to be justified. At the time mentioned, traffic will be the limiting factor.

Additional buses would be hard to justify based on the traffic load in the area.

11 Section # 2.6 Please confirm that all Traffic Control Officers required in this IFB are required to be certified? North Carolina state law requires that Traffic Control Officers are trained and certified by local law enforcement

Actual traffic direction is handled by the NC SHP on all roads and most access points. The vendor will provide parking lot staff to ensure most effective, safe use of available space.

12 Section # 2.6 What are the vendor’s responsibilities regarding signage procurement?

All entrances to parking areas will need a-frame signs to identify the lot entrance.

13 Section # 2.6 Is there a recommended quantity of barricades, cones, and other traffic-control materials, either by linear feet or quantity?

As needed at the vendors’ discretion, based on the vendor’s layout of the area.

14 Section # 2.6 Can you confirm whether pricing must be provided at an hourly rate only, or if separate line items for operational expenses may be included?

All pricing will be at the hourly rate.

Operational expenses are at the vendor’s expense.

15 Section # 2.6 Can you provide drawings for the shuttle route program?

See attached.

16 Section 5.2 – Tasks/Deliverables

Can the Fair provide a sample staffing schedule showing the positions, staffing levels, and scheduled hours utilized for the parking operation?

Scheduling for previous Fairs has been handled by the vendor.

Scheduled hours are listed in section 5.1.

17 Section 5.2 – Tasks/Deliverables

Regarding the required equipment, will the following equipment be required to be provided by the parking operator, or will it be provided by the Fair?

- VMS boards? If required from the operator, approximately how many?

- Light towers? If required from the operator, approximately how many, and how many are typically allocated to each parking lot?

VMS boards and light towers are the responsibility of the Fair.

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Document Section

Vendor Question State’s Response

18 Section 5.2 – Tasks/Deliverables

The IFB states that temporary offices and staging sites are the responsibility of the Vendor. What location will the Fair make available for the Vendor to establish its base camp/operations center, and will power, internet, or other utilities be available at that location?

Temporary office and staging site is typically in the southwest corner of the Wolfpack Club lot on the north side of Trinity Rd. This lot is not property of the NC State Fair.

Utilities and coordination are responsibility of the vendor.

19 Section 5.1 – Transportation Specifications

Can the Fair provide the estimated number of passengers transported from each parking facility? A historical per-day average by location would be sufficient.

The only thing I can provide is a link to daily attendance.

https://www.ncagr.gov/nc-state-fair-attendance

20 Section 5.1 – Transportation Specifications

Can the Fair provide the current shuttle routes to and from each parking location, including designated pickup and drop-off locations?

See attached.

21 Section 7.0 – Attachment A:

Attachment A includes 1,825 estimated hours for minimum 30-passenger transit buses for additional routes if needed due to construction. How many additional buses are anticipated to be required simultaneously, and what additional routes or construction impacts are currently anticipated?

Two buses for duration of the Fair will be run through the Beryl Rd.

route. This route is not yet established due to ongoing construction.

There will be impacts on the east side of the property

22 Section 5.2 – Tasks/Deliverables

Please provide the approximate quantities of cones, barricades, stakes, roping, traffic signs, pedestrian-control devices, and other traffic-control equipment historically utilized for the NC State Fair parking operation.

Quantities are dependent of the vendor’s layout. The Fair does not provide this material.

See attached aerial images of Dogwood and Cardinal for reference.

23 Section 5.2 – Tasks/Deliverables

Does the Fair own any cones, barricades, signs, traffic-control devices, or other parking equipment that will be available for use by the awarded contractor?

No

24 Section 5.2 – Tasks/Deliverables

Approximately how many utility vehicles, UTVs, golf carts, or trucks have historically been required to support the parking operation?

We do not have this information.

25 Section 7.0 – Attachment A:

Pricing Form

If overtime is required due to the operating schedule or extended Fair hours, how should overtime be billed?

No overtime to be billed. The hourly rates on section 7.0 are the only billable for this contract.

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Document Section

Vendor Question State’s Response

26 Section 7.0 – Attachment A:

Pricing Form

Are the estimated hours shown in Attachment A guaranteed/minimum hours or estimates only? If actual hours differ from the estimated quantities, will the contractor invoice based on actual hours worked?

Estimated hours are not to be billed. Actual hours based on daily accounting are the basis for billing.

See section 5.1– “The awarded vendor will be required to send a daily accounting spreadsheet for bus hours and staff hours worked for the previous day by noon of the following day.”

27 Section 7.0 – Attachment A:

Pricing Form / Section 5.2 – Tasks/Deliverables

If parking or transportation services are canceled or reduced due to weather or another Fair-directed operational change after employees or transportation vehicles have been scheduled or reported, is there a minimum number of hours that may be billed?

Billing is to be based on actual hours worked.

28 Section 1.0 – Purpose and Background

Addendum #1 references services for “other events during this contract period.” Approximately how many additional events per year have historically utilized parking or transportation services under this contract, and what level of staffing and transportation is typically required?

Typically, two additional events that are in April and May. These events typically only include staffing.

29 Section 5.1 – Transportation Specifications, Item 6

For the Century Farm Celebration Event, can the Fair provide historical attendance or registration and the number and type of transportation vehicles typically required for this event?

The last event was 1,500 to 2,000 people over the course of the day.

30 Section 5.1 – Transportation Specifications

Would the Fair permit the use of school buses for any of the required transportation routes, provided the buses meet the minimum passenger-capacity requirements and all applicable safety, licensing, insurance, and operational requirements? If so, please identify any routes for which school buses would not be acceptable.

We have not and do not plan to allow school buses.

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North Carolina Solicitation Addendum

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ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME

SOLCITATION ADDENDUM