Yard ISO 14001 environmental assessment and recertification

This is a combined synopsis/solicitation for commercial items, prepared in accordance with the format in subpart 12.6 of the FAR and as supplemented with additional information included in this notice. This announcement constitutes only solicitation; quotes are being requested and a separate written solicitation will not be issued.

Solicitation number 2124404Y9082681005applies and is used as a Request for Quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-87, effective, 7 March 2016. It is anticipated that a competitive price purchase order shall be awarded as a result of this synopsis/solicitation. All responsible sources may submit a quotation, which if timely received, shall be considered by this agency.

The U.S. Coast Guard, Surface Forces Logistics Center (SFLC) intends to award a Firm Fixed Price Purchase Order. No down payments or advanced payments will be made to the awarded vendor. Vendor shall ensure they can secure funding for this order until delivered and received by the US Coast Guard. Payment will be made by Government Purchase order (Net 30) and the vendor shall assume financial responsibility until the order is accepted and received by US Coast Guard. Payment of the work is authorized to be submitted as work is completed but must be approved by the Contracting Officer First.

Basis for Award: This solicitation is based on FAR 13 – Simplified Acquisition Procedures and quotes will be reviewed and awarded on a Best Value basis per the solicitation.  Past performance will only be reviewed for “responsibility” basis per FAR 9.1.  The evaluation criteria for the quote’s will be who meets all the technical requirements, who meets our deadlines and what is the lowest cost.

All quotes shall be emailed to HEATHER RANEY via HEATHER.L.RANEY@USCG.MIL and shall be received no later than 05/22/2024 @ 0800 (Eastern). All emailed quotes shall have 2124404Y9082681005 in the subject of the email.

Vendor Information:

Entity Name

Entity Unique Entity ID

Entity Address

Entity POC

Entity Phone Number

POC Email Address

Vendor shall provide: 

Line 1: TASK 1 - BASE YEAR

DESCRIPTION: Review the U.S. Coast Guard YARD Environmental Management System Manual (EMS), the YARD’s documents & records, and determine CG Yard’s compliance with the ISO 14001:2015 standard. The Contractor shall be a Certified ISO 14001 Registrar. *SEE SCOPE OF WORK FOR ADDITIONAL DETAILS*

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Estimated Performance Date:

Line 2: TASK 2 – BASE YEAR

DESCRIPTION: Draft and submit a request for extension of current certification. The Yard’s current certification expires on August 1st and will lapse unless recertification is completed swiftly.

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Estimated Performance Date:

Line 3: TASK 3 – OPTION YEAR 1; Preferred period to conduct Task 3: March 2025, April 2025

DESCRIPTION: Conduct a Surveillance Audit to ensure that The Coast Guard Yard is still compliant with all requirements met during the initial certification. Activities covered under the surveillance audit will be identical to the initial audit. Surveillance audit will cover any updated requirements or changes to policy made since the initial certification.

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Estimated Performance Date:

Line 4: TASK 4 – OPTION YEAR 2; Preferred period to conduct Task 4: March 2026, April 2026

DESCRIPTION: Conduct a second Surveillance Audit to ensure that The Coast Guard Yard is still compliant with all requirements met during the initial certification and the first surveillance audit. Activities covered under the surveillance audit will be identical to the initial audit and first surveillance audit. Second surveillance audit will cover any updated requirements or changes to policy made since the first surveillance audit.

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Estimated Performance Date:

GRAND TOTAL WITH ALL OPTION YEARS: $

*Services are Required by 06/03/2024*

Place of Performance:

               U.S. COAST GUARD YARD

               ATTN: LTJG TYLER CLEMMER

               2401 HAWKINS POINT ROAD

               BALTIMORE, MD 21226

Invoicing In IPP

It is a requirement that all invoicing for Purchase Orders will now be entered and processed through https://www.ipp.gov.

All invoices must contain the following information: CG Purchase Order number, vendor’s invoice number, cage number, PO item number, description of supplies or services, unit prices and extended totals (INVOICES FOR PURCHASE ORDERS AWARDED BY SURFACE FORCE LOGISTICS CENTER, BALTIMORE ARE TO BE SUMITTED AS NON PO IN IPP). Shipping costs will be indicated as a separate line item on the invoice (if applicable). Shipping cost $100 or more must be accompanied by a separate freight invoice when submitting an invoice(s) for payment (if applicable).

To submit an invoice, vendor must have access to www.ipp.gov. To gain access please indicate if you don’t have an account So the issuing office can establish one for you.