Xilinx components, must be an authorized/licensed distributor
Closed Solicitation Posted
- Solicitation number
- BE477749
- Agency
-
Office of Science
Department of Energy
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 334419 Other Electronic Component Manufacturing
- Place of performance
- Upton, New York 11973, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Energy Office of Science is procuring one AMD Versal AI Edge Series Gen 2 VEK385 Evaluation Kit through Brookhaven National Laboratory. The solicitation requires interested vendors to provide a Firm Fixed Price quote that is all-inclusive of freight, tariffs, packing, and handling fees, with all costs embedded in the unit price rather than listed separately. Bidders must be authorized and licensed distributors of Xilinx/AMD components and must demonstrate traceability of products to the original equipment manufacturer through franchised distributor certification and manufacturer certificates for supplied lot numbers. Vendors must provide published price lists available online or offer redacted customer invoices to justify pricing, and best pricing discounts should be offered. The due date for proposals is May 12, 2026, with delivery required by June 30, 2026.
This procurement includes no set-aside designations and carries a negligible environmental, safety, health, and quality risk classification (A4). The contract will be issued as Brookhaven National Laboratory Purchase Order number BNL-0000477749 under a Firm Fixed Price arrangement with Net 30 payment terms. All shipments must be delivered to Building 98 Receiving at Brookhaven National Laboratory in Upton, New York 11973, with FOB Destination and freight prepaid via UPS Ground. Suppliers must comply with Brookhaven Science Associates General Terms and Conditions for Commercial Items and Services (Revision 23.0), ISO 9001 standards, counterfeit parts prevention protocols, and electrostatic discharge protection requirements. The solicitation requires electronic invoice submission in PDF format to APinvoices@bnl.gov and mandates a three-day advance notice for shipments exceeding 3,000 pounds or 8 feet in length.
Notice text
Can you kindly provide a “All Inclusive” FFP (Firm Fixed Price) Quote in my name with the following included:
- Current Date
- Unique Entity Identifier (UEI)
- Country of Origin (COO)
- Lead Time
IMPORTANT NOTE:
Freight along with Tariffs and any Packing & Handling fees are to be included in the “All-Inclusive” price of the item delivered to BNL. *The BNL PO will NOT have a line for freight or extra fees. Please include all costs in the price of the product.
If "ALL INCLUSIVE" pricing described above is not available for foreign products, BNL must be the importer on record: The Incoterms shall be “DAP” along with the utilization of BNLs Freight Forwarder to be provided.
***Please offer BSA any discounts available for your Best Price.
Items to be quoted :
Line 1
Item Description EK-VEK385-G
AMD Versal™ AI Edge Series Gen 2 VEK385 Evaluation Kit
Qty 1
UOM SET
QA Paragraph(S): 3.1.4
4.43 Franchised/Licensed “Distributor” Traceability
Products that are not purchased directly from the Original Equipment Manufacturer (OEM)/Original Component Manufacturer (OCM) must be purchased only from a franchised/licensed distributor of the product being offered. The distributor must ensure traceability of all products to the original equipment manufacturer by identifying the original manufacturer for each lot/date code on the Certificate of Conformance. The distributor must provide a copy of the Manufacturer’s certificate for the lot number being supplied, along with their franchised distributor certification. The distributor must not use unapproved brokers (any company, person, or entity who is not an OEM/OCM) for the purchase of components and parts, unless pre-approval has been granted by Brookhaven Science Associates (BSA).
- Published Price list: Please provide a Published Price List that is available online. The Department of Energy requires that we justify our pricing. If an online Published Price List is not available, a redacted invoice from another customer that purchased the same or similar items in the past would suffice or a webpage screenshot of the same item showing online pricing.
2. System For Award Management (SAM):
In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U. S. Government supplier database entitled System for Award Management (SAM) with their Unique Entity ID number (UEI#). Registration can be performed online at www.sam.gov. If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.sam.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help Desk at 866-606-8220 or by contacting your local Procurement Technical Assistance Center (PTAC), which can be found at https://www.aptac-us.org
*Foreign vendors are not required to be registered in SAM but must fill out a AMS-Form-050 (Enclosure B) when applicable.
Any resulting purchase order will be subject to the attached Terms and Conditions.
Thanks
Files
| File | Type | Posted |
|---|---|---|
| BSA_Commercial_Product_Rev. 23.0.pdf | ||
| Draft PO - 477749.pdf |
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