U. S. Consulate Merida – HVAC Water Treatment System Annual Preventive Maintenance

The Department of State is soliciting quotations for annual preventive maintenance services of the HVAC water treatment system at the U.S. Consulate General in Merida, Mexico, under solicitation number 19MX5226Q0011. The contractor must provide quarterly preventive maintenance visits, respond within 48 hours to monthly water quality test results, and conduct comprehensive inspections including corrosion coupon changes and water sampling for multiple parameters using Guardian IPCO test kits. Key qualifications include a minimum of five years' experience with mechanical HVAC and water treatment systems, current equipment calibration certificates, and compliance with NSF/ANSI, AWWA, ASTM, NFPA, UL, IEEE, NEMA, and OSHA standards. The U.S. Government will award the contract on a lowest price technically acceptable basis to responsible offerors, with award based on initial quotations without discussions unless discussions become necessary with companies in the competitive range. Quotations must be submitted electronically to meridaprocurement@state.gov by April 14, 2026, at 17:00 hrs CST, with all required services to be completed within 15 calendar days from the start date and no later than 60 days after Purchase Order issuance.

This is an unrestricted acquisition with no set-aside designation. The solicitation does not identify any incumbent contractor or current provider. The contract is structured as a firm fixed price agreement payable in Mexican Pesos for a one-year base period with up to four one-year option periods, though no specific budget range is disclosed in the solicitation materials. The procurement requires four quarterly preventive maintenance visits and includes two line items on the Standard Form 1449: three quarterly preventive maintenance visits and one annual preventive maintenance service. The place of performance is located in Xcumpich, Merida, Yucatan, Mexico (97204), where the contractor must maintain the four Trane air-cooled chillers and 6,000-gallon closed-loop chilled water circuit, with the contractor responsible for providing all tools, testing equipment, labor, safety equipment, and logistics including transportation and accommodations for staff.