U. S. Consulate Merida – Fuel Management System Preventive Maintenance

The U.S. Department of State, through the American Consulate General Merida, is soliciting quotations for semi-annual preventive maintenance services of the fuel management system at its facility in Merida, Yucatan, Mexico. The solicitation (19MX5226Q0002) requires qualified contractors to provide two preventive maintenance services annually, including labor, materials, tools, testing equipment, and consumable supplies such as filters, belts, hoses, oils, and chemicals necessary to maintain fuel storage tanks, fuel pumps, fuel polishers, fire pump fuel storage tanks, control panels, and monitoring equipment in operational condition. Key requirements include maintaining trained and certified technicians, providing proof of authorized hazardous waste disposal, maintaining minimum insurance coverage of $10,000 personal injury and $100,000 cumulative property damage, complying with security protocols including background clearances, and achieving a quality assurance standard of no more than one customer complaint per month. The U.S. Government will award the contract to the responsible company submitting an acceptable offer at the lowest price based on initial quotations without discussions, though discussions may be held with companies in the competitive range if necessary. The quotation deadline is February 11, 2026, at 17:00 hours CST, with quotations to be submitted electronically to meridaprocurement@state.gov, and prospective offerors must be registered in the System for Award Management (SAM) and possess a valid Commercial and Government Entity (CAGE) Code.

This solicitation carries no set-aside designation and is open to unrestricted competition. The contract is structured as a firm fixed price agreement payable in Mexican Pesos for a 12-month base period with four one-year options to renew, plus a potential six-month extension, with bidders required to provide pricing for the base year and each option year. Services must be completed no later than 60 days after Purchase Order issuance, with work to be performed within 15 calendar days from the start date at the consulate's address located at Calle 60 Av. Prolongacion #1, Via Montejo, Xcumpich, Merida 97204, Mexico. Payment will be made via Electronic Funds Transfer following service delivery and invoice receipt, allowing up to 30 business days for processing. The solicitation calls for a quantity of 2 each (two preventive maintenance services annually), and no specific budget range is disclosed in the available documentation.