U. S. Consulate Merida – Building Automation System Annual Preventive Maintenance

The U.S. Department of State is seeking qualified contractors to provide annual preventive maintenance services for the Building Automation System (BAS) at the U.S. Consulate General in Merida, Mexico. The solicitation, numbered 19MX5226Q0016, requires contractors to perform four preventive maintenance site visits per year on three Schneider Electric Niagara 4 systems that manage approximately 144 terminal units, 62 fan coil units, 6 air handling units, 5 chilled water chillers, and various monitoring systems. Key qualifications include current manufacturer certifications, possession of a TOP SECRET security clearance for work in Controlled Access Areas, Defense Base Act insurance, and compliance with NDAA Section 889 requirements. Prospective offerors must be registered in the System for Award Management (SAM) with a valid Commercial and Government Entity (CAGE) Code. The award will be made to the responsible company submitting an acceptable offer at the lowest price based on initial quotations without discussions, unless companies are identified as being in the competitive range. The quotation deadline is April 14, 2026 at 17:00 hrs CST, with quotations to be submitted electronically to meridaprocurement@state.gov.

This solicitation carries no small business set-aside designation and is unrestricted. The base contract period is one year with four optional one-year renewal periods, with the first preventive maintenance visit required within 60 days of award and all initial service completion required within 15 calendar days from the start date. The contract scope includes quarterly and annual preventive maintenance activities such as BAS communication network validation, time schedule confirmation, trend and alarm configuration, data backups with recovery instructions, sensor and end-device calibration over the five-year contract period, and comprehensive PM reports submitted within 20 business days of each site visit. The place of performance is located at U.S. Consulate General Merida, Calle 60 Av. Prolongacion Paseo Montejo #1, Lote VM 01D, Via Montejo, Merida, Yucatan, 97204, Mexico. Payment will be made via Electronic Funds Transfer (EFT) within 30 days of invoice submission following completion of services, with no payment issued for unauthorized work or changes not specified in the contract.