Supply and Install Audio / Video Theater Projector System with Accessories

This is a Sources Sought Notice from the Mission and Installation Contracting Command (MICC) at West Point, NY.  This notice is to inform prospective contractors of the upcoming Site Visit and the requirements associated with this project. 

The MICC is hosting a Site Visit on behalf of the Eisenhower Hall Theater Department for an Audio / Video Projector Replacement project that requires numerous parts and components (see Scope of Work).  A solicitation will be issued as a Request-for-Quote (RFQ) immediately upon completion of the Site Visit.  The solicitation will only be posted for a couple of days and will require a short turnaround time for submitting complete quotes and all applicable documents.  Therefore, attendance for the Site Visit is required so that contractors will have a clear understanding of what is required.  Preference will be given to those in attendance versus those that submit tentative offers in absentia.

SITE VISIT:

A Site Visit is hereby set for July 20, 2020 @ 1:00 PM (EST).  Anyone arriving late will need to reschedule for another date and time if one becomes available at our discretion (depending how late you arrive).  It will last for approximately 1 - 2 hour(s) and include a tour and inspection of the facility.  The tour will assemble outside at the following location (see attached map): 

                        United States Military Academy

                           Bldg 655 / Eisenhower Hall

                                 (655 Pitcher Road)

                                West Point, NY 10996

Prospective contractors must bring at least ONE form of Government-Issued Photo ID (Driver's License, Passport, Military ID, etc.).  All contractors must read the attached "Visitors Center" document for complete details and special entry protocols into West Point.  Failure to do so will prevent you from entering West Point.  Participation is limited to 2 persons per vendor.  This will be THE ONLY ACCESS contractors will have to walk through the building and required areas.

                  * * * COVID-19 CONCERNS / REQUIREMENTS * * *

NOTE:  Due to current world events concerning the COVID-19 virus, ALL PERSONNEL will be required to wear a face mask at all times and maintain social distancing.  There are no limits on the amount of personnel who can work onsite.

* SUPPLY, INSTALL, & MOUNT AUDIO / VIDEO THEATER PROJECTOR SYSTEM *

1. The desired contractor must have proven skills and experience that clearly demonstrate the ability to supply, install, mount, and wire audio / video projector equipment specifically under NAICS Code 334310 and 238210.  Therefore, this project is 100% Set-Aside for Small Business concerns strictly under NAICS Code 334310 (Audio & Video Equipment Manufacturing).  However, it is preferred (butnot required) that a contractor have NAICS Codes 334310 and 238210 assigned to them in BETA-Sam’s (Systems for Awards Management) in order to receive full recognition for this project.  Please note, you must be registered as a Small Business under NAICS Code 334310 in BETA-Sam’s.  NAICS Code 238210 will not be considered the primary NAICS for this project. 

NOTE 1:  All vendors are required to READ and REVIEW the attached documents for complete info regarding the Scope of Work, directions to West Point, Visitor's Center info, and special entry protocols into West Point.

NOTE 2:  Please contact the Visitor's Center for ALL QUESTIONS pertaining to proper ID's, documents, entry, and access to West Point (see attached documents).

NOTE 3:  This Sources Sought Notice is being issued in electronic format only and is available on-line at https://beta.sam.gov/.  Vendors that use third-party websites to inquire about this Sources Sought Notice or to obtain documents will not be provided guidance nor assistance.  All information / documents must be reviewed and obtained through https://beta.sam.gov/ (beta.sam.gov is a free [no-fee] federal government website).

NOTE 4:  Attendance is REQUIRED.  Attendees are solely responsible for all cost and expenses associated with responding to this Sources Sought Notice and attending the Site Visit.  No basis for a claim against the government shall arise because of the Site Visit nor any aspect of it.  Attendees are required to bring their own equipment (cameras, rulers, etc.) as none will be provided.  All information received in response to this Sources Sought Notice that is marked as proprietary or confidential will be handled accordingly.   

NOTE 5:  Please contact JORGE ("ACE") ACEVEDO at jorge.l.acevedo4.civ@mail.mil -or- 845-938-8637 by NO LATER THAN 12:00 PM on July 17, 2020if you plan to attend (email contact is BEST).  Please make sure to list the following with your responses (limited to 2 persons per vendor):

Company Name

Full Name of POC(s) (attendees)

Phone Number (attendees)

Email (attendees)

Company *NAICS Code

*(Note:  Your company must be registered as a SMALL BUSINESS under NAICS Code 334310 to be considered for this project.)

                 This notice will close on Monday, July 20, 2020 @ 1:00 PM (EST).

        *** SEE ATTACHMENTS BELOW FOR COMPLETE INFO ON THIS PROJECT *** 

This is a Sources Sought Notice from the Mission and Installation Contracting Command (MICC) at West Point, NY.  This notice is to inform prospective contractors of the upcoming Site Visit and the requirements associated with this project. 

The MICC is hosting a Site Visit on behalf of the Eisenhower Hall Theater Department for an Audio / Video Projector Replacement project that requires numerous parts and components (see Scope of Work).  A solicitation will be issued as a Request-for-Quote (RFQ) immediately upon completion of the Site Visit.  The solicitation will only be posted for a couple of days and will require a short turnaround time for submitting complete quotes and all applicable documents.  Therefore, attendance for the Site Visit is required so that contractors will have a clear understanding of what is required.  Preference will be given to those in attendance versus those that submit tentative offers in absentia.

SITE VISIT:

A Site Visit is hereby set for July 20, 2020 @ 1:00 PM (EST).  Anyone arriving late will need to reschedule for another date and time if one becomes available at our discretion (depending how late you arrive).  It will last for approximately 1 - 2 hour(s) and include a tour and inspection of the facility.  The tour will assemble outside at the following location (see attached map): 

                    United States Military Academy

                       Bldg 655 / Eisenhower Hall

                           (655 Pitcher Road)

                         West Point, NY 10996

Prospective contractors must bring at least ONE form of Government-Issued Photo ID (Driver's License, Passport, Military ID, etc.).  All contractors must read the attached "Visitors Center" document for complete details and special entry protocols into West Point.  Failure to do so will prevent you from entering West Point.  Participation is limited to 2 persons per vendor.  This will be THE ONLY ACCESS contractors will have to walk through the building and required areas.

               * * * COVID-19 CONCERNS / REQUIREMENTS * * *

NOTE:  Due to current world events concerning the COVID-19 virus, ALL PERSONNEL will be required to wear a face mask at all times and maintain social distancing.  There are no limits on the amount of personnel who can work onsite.

*** SUPPLY, INSTALL, & MOUNT AUDIO / VIDEO THEATER PROJECTOR SYSTEM ***

1. The desired contractor must have proven skills and experience that clearly demonstrate the ability to supply, install, mount, and wire audio / video projector equipment specifically under NAICS Code 334310 and 238210.  Therefore, this project is 100% Set-Aside for Small Business concerns strictly under NAICS Code 334310 (Audio & Video Equipment Manufacturing) or 238210.  However, it is preferred (butnot required) that a contractor have NAICS Codes 334310 and 238210 assigned to them in BETA-Sam’s (Systems for Awards Management) in order to receive full recognition for this project.  Please note, you must be registered as a Small Business under NAICS Code 334310 in BETA-Sam’s.  NAICS Code 238210 will not be considered the primary NAICS for this project. 

NOTE 1:  All vendors are required to READ and REVIEW the attached documents for complete info regarding the Scope of Work, directions to West Point, Visitor's Center info, and special entry protocols into West Point.

NOTE 2:  Please contact the Visitor's Center for ALL QUESTIONS pertaining to proper ID's, documents, entry, and access to West Point (see attached documents).

NOTE 3:  This Sources Sought Notice is being issued in electronic format only and is available on-line at https://beta.sam.gov/.  Vendors that use third-party websites to inquire about this Sources Sought Notice or to obtain documents will not be provided guidance nor assistance.  All information / documents must be reviewed and obtained through https://beta.sam.gov/ (beta.sam.gov is a free [no-fee] federal government website).

NOTE 4:  Attendance is REQUIRED.  Attendees are solely responsible for all cost and expenses associated with responding to this Sources Sought Notice and attending the Site Visit.  No basis for a claim against the government shall arise because of the Site Visit nor any aspect of it.  Attendees are required to bring their own equipment (cameras, rulers, etc.) as none will be provided.  All information received in response to this Sources Sought Notice that is marked as proprietary or confidential will be handled accordingly.   

NOTE 5:  Please contact JORGE ("ACE") ACEVEDO at jorge.l.acevedo4.civ@mail.mil -or- 845-938-8637 by NO LATER THAN 12:00 PM on July 17, 2020if you plan to attend (email contact is BEST).  Please make sure to list the following with your responses (limited to 2 persons per vendor):

Company Name

Full Name of POC(s) (attendees)

Phone Number (attendees)

Email (attendees)

Company *NAICS Code

*(Note:  Your company must be registered with NAICS Code 334310 or 238210 in order to be considered for this project.)

           This notice will close on Monday, July 20, 2020 @ 1:00 PM (EST).