SOW (SCOPE OF WORK).pdf

SCOPE OF WORK

PROJECT: Supply and Install a new Large Scale Video Projector with Switching, Processing, and Control

Accessories.

LOCATION: United States Military Academy Bldg. 655 / Eisenhower Hall Theatre 655 Pitcher Road West Point, NY 10996

1. VIDEO PROJECTOR (Brand Name - or - Equal)

The Contractor shall supply, install, and emplace a new video projector system that is Brand Name or Equal.

MFR: Barco

P/N#: R9008949BT

ITEM: UDX-4K40 37,500 Lumens 4K UHD 3-Chip DLP Laser Phosphor Large Venue Projector with Touring Kit.

QTY: 1 each

Features:

- Solid-state Laser Light Source - - designed with inorganic phosphor components for up to 20,000 hours of virtually maintenance-free operation.

- Dynamic Projection Capabilities - - advanced built-in Edge Blending, image warping, and keystone correction technologies for a variety of applications.

- Advanced Connectivity - - 3G-SDI, HDBaseT TM, HDMI®2.0, DP1.2, Quad 3G/12G SDI / Barcolink ULTRA, QuadDP 1.2 / Fiber SFP.

- Installation Flexibility - - 360-degree projection and Portrait Mode for added versatility.

- Remote Management and Control Tools - - included software allows for web-based monitoring and control of networked projector.

- Touring Kit includes One Lens, Motorized Frame, Flightcase, Direct Fiber Input, Camera, Distance Meter, Wifi, and GSM.

1.1. The Contractor shall emplace, align, and focus the projector using the correct lens to ensure undistorted video projection covering most of the screen in the venue 16:9 Format A.

1.2. The Contractor must determine the appropriate lens to provide the most effective coverage to fill most or all of the existing 54’Wide x 26’High in a 16:9 Format A configuration. The lens will be provided as part of the touring package listed above.

1.3. The Contractor must determine the appropriate height, width, and length of the platform that the projector will be mounted on in the projection booth. These measurements will be passed on to the Eisenhower Hall theatre staff who will then build the platform no less than 3 weeks prior to the installation.

1.4. The Contractor shall provide customer service by technical support to troubleshoot and repair any system issues (see Section 1A below).

a. PROJECTOR CARE AND EXTENDED WARRANTY (Brand Name - or - Equal)

The Contractor will supply technical support to troubleshoot and repair any system issues. The Contractor will include a same-day customer support help line, software upgrades when released by the manufacturer (to resolve failures), provide minor program changes, coordinate with manufacturer (if needed), and provide preventive maintenance (when needed). This Essential Care package shall provide a total of a 5 year warranty for the projector.

(continued)

MFR: Barco P/N#: 13050 ITEM: UDX 32 Essential Care +2 Customer Service and Extended Warranty QTY: 1 each

2. VIDEO SWITCHER (Brand Name - or - Equal)

The Contractor shall supply, install, and emplace a new video switching system that is Brand Name or Equal.

P/N#: NGS-3U

ITEM: S3-4K Tri Combo Video Switcher

Features:

12 HD Inputs via 3 input cards (Event Master Series Cards)

Up to 3 x 4K inputs

4 x SD/HD/3G SDI

4 x HDMI 1.4a

12 HD Outputs via 3 output cards (Event Master Series Cards)

Up to 3 x 4K outputs

4 x SD/HD/3G SDI – 4 x HDMI 1.4a

Configurable for up to 12x 2048x1200@60 or up to 3x 4096x2400@60 outputs supporting Aux or Program destinations.

Up to 100HD or 25UHD Still Stores

Monitor all inputs and outputs, including Preview and Aux.

Field serviceable I/O and processing cards

Hot swappable dual redundant power supplies

2.1. The Contractor will install the NGS-3U Switcher in the rack that will be located at the Front of House Mix

Position (see Section 3A below).

a. VIDEO SWITCHER CONTROL CONSOLE (Brand Name - or - Equal)

The Contractor shall supply, install, and emplace a new EC-30 Event Master Console on a table supplied by Eisenhower Hall Staff at the Front of House Mix Position. This console will stay near the switcher mounted in the Front of House Rack. The console must be Brand Name or Equal to the following:

P/N#: EC-30

ITEM: Event Master Controller Console

4 user-programmable buttons with customizable LCD displays

8 dedicated Layer selection buttons with multi-page functionality

Dedicated layer function buttons for transitions, freeze, and FX arming

12 user-definable Destination buttons with multi-page functionality

USB port for connection to host computer

Status LEDs and color coded LCD displays

2 user-assignable custom function buttons

b. 4K MONITORS (Brand Name - or - Equal)

The Contractor will supply 2 4K Monitors that are required to work in conjunction with the Event Master Console

(see Section 2a above).

MFR: Asus

P/N#: VP28UQG

ITEM: 4K/UHD 3840x2160 HDMI Eye Care Monitor

QTY: 2 each

28-inch 4K UHD (3840x2160) monitor for stunning photo realistic visuals

1ms rapid response time and Adaptive-Sync Technology

Extensive Connectivity with DisplayPort1.2, HDMI (v2.0) x 2 for 4K UHD Playback

c. LAPTOP COMPUTERS (Brand Name - or - Equal)

The Contractor will supply 2 Razer laptops to be used for system control and on-screen presentation capabilities.

MFR: Razer

P/N#: RAB1568MQ512

ITEM: Laptop Computer

Razer Blade 15 – Advanced Model

Windows 10 OS

9th Gen Intel Core i7-9750H 6 Core (2.6GHz/4.5GHz) Processor

NVIDIA GeForce RTX 2080 with Max Q Design (8GB GDDR6 VRAM)

15.6 Full HD 240Hz, 100%sRGB, 4.9mm bezel, factory calibrated display

512 GB SSD (NVMe) Storage

16GB Dual Channel (8GBX2) DDR4 2667MHz Memory

80Wh Battery

USB & Thunderbolt 3: USB 3.2 Gen 2 (USB-A) x3, Thunderbolt 3, USB-C

Intel Wireless-AX200 (802.11/a/b/g/n/ac/ax), Bluetooth 5

d. SWITCHER CARE AND EXTENDED WARRANTY (Brand Name - or - Equal)

The Contractor will supply by technical support to troubleshoot and repair any system issues. The Contractor will include a same-day customer support help line, software upgrades when released by the manufacturer (to resolve failures), provide minor program changes, coordinate with manufacturer (if needed), and provide preventive maintenance (when needed). This Essential Care package shall provide a total of a 5 year warranty for the Switcher.

P/N#: 13060 ITEM: NGS-3U Essential Care +2 Customer Service and Extended Warranty

e. EVENT MASTER CERTIFIED OPERATOR TRAINING (Brand Name - or - Equal)

The Contractor must supply 2 Days of Level 1A Event Master training. Training will cover basic setup and operation of the Event Master Controller.

P/N#: 11276

ITEM: Level 1A Event Master Certified Operator Training

QTY: 2 Days

Course Topics covered: Hardware Overview, Digital Video terminology, Basic setup and operation, Event

Master toolset for Multi screen applications.

Connecting to the EC-30 controller

Programming Exercises

Practical and Written Exams to earn certification

3. RACK UNITS (Brand Name - or - Equal)

The Contractor shall supply and install 3 racks at 3 separate locations (see type of racks below). The racks will be on wheels and the front cover must be lockable. All racks will be assembled offsite prior to actual installation at the theatre.

MFR: Middle Atlantic

P/N#: PTRK-14

ITEM: 14 RU Mobile Rack Unit

QTY: 3 each

14 Rack Spaces

Overall Dimensions: 33.83”H x 22.63”W x 23.93”D

Finish: Black Powder Coat

a. FRONT OF HOUSE RACK UNIT (Brand Name - or - Equal)

The Contractor will install this rack at the Front of House Mix position on the orchestra level of the theatre. The

Contractor shall supply and install the following equipment in this rack (see Section 3A1 below). The Contractor will organize the layout of the rack into an organized and efficient way for user ease.

a.1. Furman PL-Pro DMC Power Conditioner (QTY 1) (see Section 4a)

Camplex Fiber Patch Panel (QTY 2) (see Section 4b)

Netgear 16-port Ethernet switch (QTY 2) (see Section 4c)

Cisco Multi-Mode 10G SFP (QTY 4) (see Section 4d)

Extron FoxBox 3G HD-SDI MM Transceiver (QTY 4) (see Section 4e)

Extron Fox3 T 311 MM Fiber Transmitter (QTY 1) (see Section 4f)

Extron FoxBox 3G Rack Shelf (QTY 1) (see Section 4h)

Extron Fox3 Rack Shelf (QTY 1) (see Section 4i )

Barco S3-4K Tri Combo Switcher (QTY 1) (see Section 2)

Middle Atlantic 2 Space Rack Drawer (QTY 2) (see Section 4j)

b. STAGE RIGHT RACK UNIT (Brand Name - or - Equal)

The Contractor will install this rack on the Stage Right side of the stage near the Proscenium opening. The

Contractor shall supply and install the following equipment in this rack. (see Section 3.B.1 below). The

Contractor will organize the layout of the rack into an organized and efficient way for user ease.

b.1. Furman PL-Pro DMC Power Conditioner (QTY 1) (see Section 4a)

Camplex Fiber Patch Panel (QTY 1) (see Section 4b)

Netgear 16-port Ethernet switch (QTY 1) (see Section 4c)

Cisco Multi-Mode 10G SFP (QTY 2) (see Section 4d)

Extron FoxBox 3G HD-SDI MM Transceiver (QTY 4) (see Section 4e)

Extron FoxBox 3G Rack Shelf (QTY 1) (see Section 4h)

Middle Atlantic 2 Space Rack Drawer (QTY 2) (see Section 4j)

c. PROJECTION BOOTH RACK UNIT (Brand Name - or - Equal)

The Contractor will install this rack in the Projection booth next to the projector located on the 5th floor. The

Contractor shall supply and install the following equipment in this rack. (see Section 3.C.1 below). The

Contractor will organize the layout of the rack into an organized and efficient way for user ease.

c.1. Furman PL-Pro DMC Power Conditioner (QTY 1) (see Section 4a)

Camplex Fiber Patch Panel (QTY 1) (see Section 4b)

Netgear 16-port Ethernet Switch (QTY 2) (see Section 4c)

Cisco Multi-Mode 10G SFP (QTY 2) (see Section 4d)

Extron Fox3 R 311 MM Fiber Receiver (QTY 1) (see Section 4g)

Extron Fox3 Rack Shelf (QTY 1) (see Section 4i)

4. RACK EQUIPMENT (Brand Name - or - Equal)

The contractor will supply and install the following equipment into the 3 separate racks as described in Section 3, 3a, 3b, and 3c. The contractor will supply all items that are not part of the rack build (see Section 3) as stand-alone items. All items must be Brand Name or Equal.

a. MFR: Furman

P/N#: PL-Pro DMC

Item: Power Conditioner (Rack mountable)

QTY: 3 each

120 Volts, 9 Outlets, 2 Isolated banks, all outlets linearly filtered and surge protected. Rack Mountable. Must have LED voltmeter / ammeter displays incoming voltage and true RMS current draw with 2 multi-LED dimmable lamps.

b. MFR: Camplex

P/N#: HF-LC12-DXMM

Item: Fiber LC Patch Panel

QTY: 4 each

Minimum 12-Pair Multimode LC Connector Patch Panel

Rack Mountable

c. MFR: Netgear

P/N#: GS716T v3

Item: 16 Port Gigabit Ethernet switch

QTY: 5 each

16K MAC addresses, 256 VLANs, 100 shared ACL entries, 32 static routes, and 512 Multicast groups.

Comprehensive IPv6 supporting management

Dedicated SFPs instead of combo ports

Energy Efficient Ethernet

Advanced QoS with IPv4/IPv6 ingress traffic filtering and prioritization

Dynamic VLAN assignment and Multicast VLAN registration

d. MFR: Cisco

P/N#: SFP-10G-SR

ITEM: Multimode 10G SFP

QTY: 12 each

Transceiver type: SFP+

Connector: LC Duplex Connector

Cable: Multimode Fiber

Cabling Distance (maximum): 300 meters

Wavelength: 850 nm

e. MFR: Extron

P/N#: 60-900-01

ITEM: FoxBox 3G HD-SDI MM Transceiver

QTY: 8 each

Passes embedded audio, ancillary ID and metadata information, and SD/HD-SDTI digital video signals

Supports data rates for 270 Mbps to 2.97 Gbps

Dual buffered outputs

Daisy chain capability

Real time status LED indicators for troubleshooting and monitoring

f. MFR: Extron

P/N#: 60-1523-13

ITEM: Fox3 T 311 MM Fiber Transmitter

Transmits HDMI video, USB, HID, stereo audio, RS-232 control, IR control, and 3D sync signals overfiber optic cabling

Supports uncompressed 4K video up to 4096X2160 at 60Hz with 4:4:4 chroma sampling over 2 fibers

Buffered HDMI input loop-through

Audio embedding

Front panel USB configuration port

RS-232 Control

g. MFR: Extron

P/N#: 60-1523-23

ITEM: Fox3 R 311 MM Fiber Receiver

Receives HDMI video, USB, HID, stereo audio, RS-232 control, IR control, and 3D sync signals over fiber optic cabling

Supports uncompressed 4K video up to 4096X2160 at 60Hz with 4:4:4 chroma sampling over 2 fibers.

HDMI audio de-embedding with analog stereo outputs

Front panel USB configuration port

h. MFR: Extron

P/N#: RSF-123

ITEM: FoxBox 3G Rack Shelf

Holds up to 4 quarter rack width Extron products side by side

Gray powder coat finish

1 Rack Unit

i. MFR: Extron

P/N#: RSU-129

ITEM: Fox3 Rack Shelf

Holds 2 half rack width Extron products side by side

Gray powder coat finish

1 Rack Unit

j. MFR: Middle Atlantic

P/N#: D2

ITEM: 2 Rack Unit Drawer

Fully enclosed top with spring latches

k. MFR: Middle Atlantic

P/N#: U1

ITEM: 1 Rack Unit Shelf

Steel construction

Black powder coat finish

l. MFR: Decimator

P/N#: MD-HX

ITEM: Video Converter

QTY: 6 each

Supports both 3G level A and B on the input and output. Allows conversion between A&B

Horizontal and/or Vertical Image flipping via the built in scaler

Combines several converters into one

Aluminum case with easy to use LCD and button controls.

m. MFR: Pearstone

P/N#: SDI-1050

ITEM: 50’ SDI Video Cable

BNC to BNC connectors

5. FIBER OPTIC CABLE (Brand Name - or - Equal)

The Contractor shall provide the following fiber optic cables to the Eisenhower Hall Theatre staff at least 3 weeks prior to commencing installation on site. The theatre staff will run the cable thru existing conduit and have it ready prior to installation.

a. MFR: Tecnec

P/N#: CFC-T3282526-01

ITEM: 500’ 24 count Armored fiber cable with LC connectors and Pull eye

MPP to LC fiber breakout cable with 24” tails.

6. THE CONTRACTOR SHALL PROVIDE / SUPPLY THE REQUIREMENTS LISTED BELOW:

***** (Brand Name – or – Equal) *****

MFR:

P/N#:

ITEM: Labor

ITEM: Custom Programming

ITEM: Miscellaneous Cables, Patch Cables, Fiber Patch Cables, Connectors, and Hardware Packages

QTY: *1 each *(however many are required)

ITEM: As-Built Documentation and Equipment Manuals

7. The Contractor shall supply ALL labor, shipping, and materials to include miscellaneous cables, connectors, and hardware as stated in Section 6 above *(regardless of the quantity listed on the requirement).

8. The end-user will coordinate any power and connectivity needs with the appropriate USMA (United States Military

Academy) agency required for the system. The end-user will coordinate with USMA and other internal divisions to get the space ready for delivery and installation in accordance with the Contractor requirements.

9. LOADING DOCK, ELEVATOR, STEPS, and STAIRS:

Eisenhower Hall Theatre has a backstage loading dock for deliveries. There is an elevator to get equipment up to the

5th floor. The projection booth has one flight of stairs consisting of 15 steps to enter it from the 5th floor lobby.

(NOTE: Those are the only stairs that will need consideration during installation.)

10. THE FOLLOWING CONDITIONAL / AREA REQUIREMENTS MUST BE ADHERED TO:

The work for the entire project must be done between the hours of 8:00 am – 5:00pm (Mon thru Fri). Overtime and

Weekends will not be authorized (no exceptions). The POC for this project is the Theater Technical director for the

Directorate. The Contractor shall inform the Technical Director at least 48 hours in advance to coordinate installation and access. Holiday hours vary and shall be coordinated with the Theater Technical Director prior to install.

* * * COVID-19 CONCERNS / REQUIREMENTS * * *

NOTE: Due to current world events concerning the COVID-19 virus, ALL PERSONNEL will be required to wear a face mask at all times and to maintain social distancing. There are no limits on the amount of personnel who can work onsite.

11. SITE VISIT:

All potential Contractors are REQUIRED to attend a site visit of the Eisenhower Hall Theatre to see the layout for the project and take any photos and measurements that may be needed. The Theater Technical Director will be the Point of Contact for all aspects of this project and will be available during the site visit.

12. LIFTING / CLIMBING EQUIPMENT:

The Eisenhower Hall Theater will provide any ladders, dollies, lifts, or hand trucks needed by the Contractor.

13. REMOVAL AND STORAGE OF EXCESS / SURPLUS FEDERAL GOVERNMENT PROPERTY:

The Contractor will not be required to remove any pre-existing / excess / surplus equipment.

14. DISPOSAL SERVICES (SHIPPING / PACKING MATERIALS, TRASH, WASTE, AND REFUSE):

The Contractor shall dispose of ALL shipping / packing material, waste, and refuse. The Contractor may use

Government utilities and waste receptacles which are located throughout the facility. Large waste materials may be disposed of at the dumpster located at the backstage loading dock of Ike Hall. Electricity and water are available throughout the facility for the Contractor’s use.

15. PERIOD OF PERFORMANCE:

The Period of Performance for this project will begin the date the contract is awarded -or- 30 days ARO (After Receipt of Order).