Software Maintenance Services for Government-Owned Raystation Treatment Planning System

The Department of Health and Human Services (DHHS), National Institutes of Health (NIH), National Cancer Institute (NCI), Center for Cancer Research (CCR) requires ongoing maintenance services for Government-licensed RayStation Treatment Planning System software.

The NCI maintains RayStation Treatment Planning System software on its servers within the Radiation Oncology Branch. This software is used to create safe and effective treatment plans for patients undergoing several radiotherapy modalities. It is also used for research for a number of functions including creating alternate plans and comparing a patient’s prescribed dosage. This software system is critical to the proper planning and administration of radiation delivery to patients managed by the ROB. Therefore, it is critical that the NCI maintain the software, as any downtime for the software could result in delays to patients’ treatment.

The NCI intends to issue a purchase order on a sole-source basis to:

RaySearch Americas Inc.
350 5th Avenue
Suite 500
New York, New York 10118

RaySearch Americas Inc (“RaySearch”) is the original developer and distributer of the software system. Based on market research, there are no third-party organizations that have access to the software and are able to provide updates and repairs such as bug fixes. Thus, the OEM is the sole source capable of fully meeting the requirement to maintain and repair this software.

Details regarding the specifications for this acquisition can be found in Attachment 1 –Statement of Work.

The response close date of this notice is in accordance with FAR 5.203(a)(1). This acquisition will be processed under FAR Part 12 - Acquisition for Commercial Items and will be awarded pursuant to the authority in FAR 13.106-1(b)(1) using simplified acquisition procedures. This acquisition is exempt from the requirements of FAR Part 6.

This notice is not a request for competitive quotation; however, if any interested party – especially any small business – believes it can meet this requirement, it may submit a capability statement for the Government to consider. The response and any other information furnished must be in writing and must contain material in sufficient detail to allow NCI to determine if the party can perform the requirement.

Responses must be received in the contracting office by the deadline stated in this notice. All responses and/or questions must be submitted via e-mail to Renee Jones-Chuang, Contract Specialist, at renee.jones-chuang@nih.gov.

A determination by the Government not to compete this proposed requirement based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. In order to receive an award, contractors must be registered and have valid certification through SAM.gov and have representations and certifications completed.

Responses should include both the STATEMENT OF CAPABILITY and the BUSINESS SIZE AND SOCIOECONOMIC STATUS information as explained below. This notice is to assist with determining sources only. If a solicitation is issued it will be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement.

Requested Information:

(1) Statement of Capability: Submit a brief description (10-pages or fewer) that includes product specifications. Include past experience with performing this type of service for Government agencies, or for a private medical facility. Please indicate your address.

(2) Business Size and Socio-Economic Status:

• (a) Indicate whether your organization is a small business or other-than-small business.
• (b) If small, indicate if your firm qualifies as a small, emerging business; or a small disadvantaged business.
• (c) If disadvantaged, specify under which disadvantaged group and if your firm is certified under Section 8(a) of the Small Business Act.
• (d) Indicate if your firm is a certified HUB-Zone firm.
• (e) Indicate if your firm is a woman-owned or operated business.
• (f) Indicate if your firm is a certified Service-Disabled Veteran Owned Small Business (SDVOSB) or a Veteran Owned Small Business (VOSB).
• (g) Include the DUNS number of your firm.
• (h) State whether your firm is registered in the System for Award Management (SAM).