Service Contract-Hill-Rom Beds VA256-15-C-0159

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. The simplified acquisition procedures of FAR Part 13 will be used in conjunction with commercial items procedures of FAR Part 12. NAICS code is 811219, size standard is $20.5 Million.

Solicitation #RFQ VA256-15-A-0698

Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-83, effective July 2, 2015.

All questions pertaining to this solicitation must be submitted by 12:00pm EDT 14 August, 2015. Send all questions electronically to Bailey.long@va.gov



Only electronic offers will be accepted. Offers must be submitted to Bailey.long@va.gov

NO LATER THAN August 21, 2015 by 12:00 PM EDT.



NOTE - File size shall not be larger than 3GB.





INSTRUCTIONS TO OFFERORS



An offer shall be considered complete if it includes the technical capability for other than brand name, price quote and required documentation in accordance with instructions provided herein. Offers that fail to furnish the required documentation may be excluded from consideration.



As a minimum, offers must include-



1. All "Equal" items must include additional technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation, if necessary. This may include product literature, or other documents. Complete Technical Capability (Attachment 1)

2. Offerors must return provision 52.212-3 with their proposal. Offerors may either (1) complete all relevant portions of the provision or (2) complete paragraph (b) of the provision and indicate that it has completed official representations and certifications online at https://SAM.gov

3. Contact information, Name, Phone Number, Fax Number and email address

4. Mailing address and Remit to address, if different than mailing address

5. Acknowledgment of Solicitation Amendments

6. Offer's DUNS number





Central Arkansas Veterans Healthcare System

Statement of Work (SOW)

A. GENERAL GUIDANCE

1. Title of Project: Maintenance Contract for the Hill-Rom total care medical beds units located at the Central Arkansas Veterans Healthcare System (CAVHS) in Little Rock, AR



2. Scope of Work: The Contractor shall provide labor and all parts to perform periodic inspections and 24/7 maintenance on the CAVHS Hill-Rom total care medical beds units, to include calibrating, adjusting, and replacement of worn or defective parts, and troubleshooting. All equipment servicing and repair shall be performed in accordance with the manufactures guidelines and will be done in accordance with industry standard practices. The contractor shall provide documentation of periodic inspection completion within 24-hours of inspection completion. The contractor shall provide on-site service Monday through Friday between 8:00am - 4:00pm (except for Federal Holidays) within 24-hours of a service call being placed. The Contractor shall provide all parts and labor for service calls. The Contractor shall perform recall alert repairs within 48-hours of notification and provide same-day emergency service for the Hill-Rom total care medical beds units as required. Maintenance and/or repairs performed and not covered under this contract must be pre-approved by the Contracting Officer (CO). Failure to obtain prior authorization will result in non-payment of charges incurred. The Contractor may be required to provide documentation that contract employees are factory trained and certified to perform maintenance and repairs on the Hill-Rom total care medical beds units owned by CAVHS.



3. Background: The purpose of this contract is to provide maintenance and repairs on the Hill-Rom total care medical beds units listed below and owned by CAVHS. The Contractor shall provide all parts, labor, materials, travel and supervision necessary to perform periodic inspections, maintenance, and emergency service to maintain the government-owned Hill-Rom total care medical beds units in good operating condition.



Description Manufacturer & Model Location

TotalCare Spo2rt TLCSPT (25 EACH) CAVHS

TotalCare Bariatric TLCBAR ( 5 EACH) CAVHS

TotalCare Basic TLCBAS ( 30 EACH) CAVHS





4. Type of Contract: Firm Fixed Price



5. This will be a 1 year award with 4 option years.



CHANGES TO THE STATEMENT OF WORK



The Contracting Officer (CO) is the only individual authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the POC on all matters pertaining to the work being performed. The foregoing is not to be construed as authorization to interpret or furnish advice and information to the Contractor relative to the financial or legal aspects of the contract. Enforcement of these segments is vested in and is the responsibility of the CO. Only the CO is authorized to make commitments or issue changes affecting price, quantity or performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the CO, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increase in cost incurred as a result thereof.





PRICE/COST SCHEDULE



B. Item Information

ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 SERVICE AND MAINTENANCE AGREEMENT FOR30 HILL-ROM BEDS, TOTALCARE BASIC BEDS. MODEL TLCBAS ON SCHEDULE SERVICES. THE AGREEMENT ALSO INCLUDES BREAKDOWN REPAIRS, HILL-ROM FACTORY PARTS, SCHEDULE REPAIR R

Contract Period: Base

POP Begin: 07-01-2015

POP End: 06-30-2016

12.00 MO __________________ __________________

0002 SERVICE AND MAINTENANCE AGREEMENT FOR 25 HILL-ROM BEDS, TOTALCARE SPO2RT BEDS MODEL TLCSPT ON SCHEDULE SERVCIES. THE AGREEMENT ALSO INCLUDS BREAKDOWN REPAIRS, HILL-ROM FACTORY PARTS, SCHEDULE REPAIR R

Contract Period: Base

POP Begin: 07-01-2015

POP End: 06-30-2016

12.00 MO __________________ __________________

0003 SERVICE AND MAINTENANCE AGREEMENT FOR 5 HILL-ROM BEDS, TOTALCARE BARIATRIC BEDS MODEL TLCBAR ON SCHEDULE SERVICES. THE AGREEMENT ALSO INCLUDES BREAKDOWN REPAIRS, HILL-ROM FACTORY PARTS,SCHEDULE REPAIR

Contract Period: Base

POP Begin: 07-01-2015

POP End: 06-30-2016

12.00 MO __________________ __________________

1001 SERVICE AND MAINTENANCE AGREEMENT FOR30 HILL-ROM BEDS, TOTALCARE BASIC BEDS. MODEL TLCBAS ON SCHEDULE SERVICES. THE AGREEMENT ALSO INCLUDES BREAKDOWN REPAIRS, HILL-ROM FACTORY PARTS, SCHEDULE REPAIR R

Contract Period: Option 1

POP Begin: 07-01-2016

POP End: 06-30-2017

12.00 MO __________________ __________________

1002 SERVICE AND MAINTENANCE AGREEMENT FOR 25 HILL-ROM BEDS, TOTALCARE SPO2RT BEDS MODEL TLCSPT ON SCHEDULE SERVCIES. THE AGREEMENT ALSO INCLUDS BREAKDOWN REPAIRS, HILL-ROM FACTORY PARTS, SCHEDULE REPAIR R

Contract Period: Option 1

POP Begin: 07-01-2016

POP End: 06-30-2017

12.00 MO __________________ __________________

1003 SERVICE AND MAINTENANCE AGREEMENT FOR 5 HILL-ROM BEDS, TOTALCARE BARIATRIC BEDS MODEL TLCBAR ON SCHEDULE SERVICES. THE AGREEMENT ALSO INCLUDES BREAKDOWN REPAIRS, HILL-ROM FACTORY PARTS,SCHEDULE REPAIR

Contract Period: Option 1

POP Begin: 07-01-2016

POP End: 06-30-2017

12.00 MO __________________ __________________

2001 SERVICE AND MAINTENANCE AGREEMENT FOR30 HILL-ROM BEDS, TOTALCARE BASIC BEDS. MODEL TLCBAS ON SCHEDULE SERVICES. THE AGREEMENT ALSO INCLUDES BREAKDOWN REPAIRS, HILL-ROM FACTORY PARTS, SCHEDULE REPAIR R

Contract Period: Option 2

POP Begin: 07-01-2017

POP End: 06-30-2018

12.00 MO __________________ __________________

2002 SERVICE AND MAINTENANCE AGREEMENT FOR 25 HILL-ROM BEDS, TOTALCARE SPO2RT BEDS MODEL TLCSPT ON SCHEDULE SERVCIES. THE AGREEMENT ALSO INCLUDS BREAKDOWN REPAIRS, HILL-ROM FACTORY PARTS, SCHEDULE REPAIR R

Contract Period: Option 2

POP Begin: 07-01-2017

POP End: 06-30-2018

12.00 MO __________________ __________________

2003 SERVICE AND MAINTENANCE AGREEMENT FOR 5 HILL-ROM BEDS, TOTALCARE BARIATRIC BEDS MODEL TLCBAR ON SCHEDULE SERVICES. THE AGREEMENT ALSO INCLUDES BREAKDOWN REPAIRS, HILL-ROM FACTORY PARTS,SCHEDULE REPAIR

Contract Period: Option 2

POP Begin: 07-01-2017

POP End: 06-30-2018

12.00 MO __________________ __________________

3001 SERVICE AND MAINTENANCE AGREEMENT FOR30 HILL-ROM BEDS, TOTALCARE BASIC BEDS. MODEL TLCBAS ON SCHEDULE SERVICES. THE AGREEMENT ALSO INCLUDES BREAKDOWN REPAIRS, HILL-ROM FACTORY PARTS, SCHEDULE REPAIR R

Contract Period: Option 3

POP Begin: 07-01-2018

POP End: 06-30-2019

12.00 MO __________________ __________________

3002 SERVICE AND MAINTENANCE AGREEMENT FOR 25 HILL-ROM BEDS, TOTALCARE SPO2RT BEDS MODEL TLCSPT ON SCHEDULE SERVCIES. THE AGREEMENT ALSO INCLUDS BREAKDOWN REPAIRS, HILL-ROM FACTORY PARTS, SCHEDULE REPAIR R

Contract Period: Option 3

POP Begin: 07-01-2018

POP End: 06-30-2019

12.00 MO __________________ __________________

3003 SERVICE AND MAINTENANCE AGREEMENT FOR 5 HILL-ROM BEDS, TOTALCARE BARIATRIC BEDS MODEL TLCBAR ON SCHEDULE SERVICES. THE AGREEMENT ALSO INCLUDES BREAKDOWN REPAIRS, HILL-ROM FACTORY PARTS,SCHEDULE REPAIR

Contract Period: Option 3

POP Begin: 07-01-2018

POP End: 06-30-2019

12.00 MO __________________ __________________

4001 SERVICE AND MAINTENANCE AGREEMENT FOR30 HILL-ROM BEDS, TOTALCARE BASIC BEDS. MODEL TLCBAS ON SCHEDULE SERVICES. THE AGREEMENT ALSO INCLUDES BREAKDOWN REPAIRS, HILL-ROM FACTORY PARTS, SCHEDULE REPAIR R

Contract Period: Option 4

POP Begin: 07-01-2019

POP End: 06-30-2020

12.00 MO __________________ __________________

4002 SERVICE AND MAINTENANCE AGREEMENT FOR 25 HILL-ROM BEDS, TOTALCARE SPO2RT BEDS MODEL TLCSPT ON SCHEDULE SERVCIES. THE AGREEMENT ALSO INCLUDS BREAKDOWN REPAIRS, HILL-ROM FACTORY PARTS, SCHEDULE REPAIR R

Contract Period: Option 4

POP Begin: 07-01-2019

POP End: 06-30-2020

12.00 MO __________________ __________________

4003 SERVICE AND MAINTENANCE AGREEMENT FOR 5 HILL-ROM BEDS, TOTALCARE BARIATRIC BEDS MODEL TLCBAR ON SCHEDULE SERVICES. THE AGREEMENT ALSO INCLUDES BREAKDOWN REPAIRS, HILL-ROM FACTORY PARTS,SCHEDULE REPAIR

Contract Period: Option 4

POP Begin: 07-01-2019

POP End: 06-30-2020

12.00 MO __________________ __________________

GRAND TOTAL __________________





C. CONTRACT AWARD MEETING



The contractor shall not commence performance of the services identified in this SOW until the Contracting Officer (CO) has conducted a post-award conference, or has advised the contractor that a post-award conference has been waived.



D. CONFIDENTIALITY AND NONDISCLOSURE



1. The Contractor understands and agrees that confidential information (patients, employee, or facility) must be secured and protected at all times. The Contractor and its personnel shall be held liable in the event a breach of confidentiality occurs as a result of the Contractor or its employees.







E. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS



1. Position Sensitivity: The position sensitivity/risk level has been designated as Nonsensitive/Low Risk.



2. Background Investigation: Not required.



3. Contractor Responsibilities:

a. Contract employees shall be issued flash badges for physical access only. This requires for contract employees to:



1. Complete fingerprinting at the CAVHS badging station located in building 68 at the North Little Rock, AR campus.

2. Complete the OF306 and have two forms of federally acceptable ID.

3. Successfully complete a SAC background screening.



b. The contractor shall pay for lost or missing employee badges issued by CAVHS. The cost for these lost or missing badges will annotated on and deducted from invoice payments.



c. The contractor, when notified of an unfavorable determination by the Government, shall withdraw the employee from consideration from working under the contract.



d. Failure to comply with contractor personnel security requirements may result in termination of the contract for default.