S208--Cave Hill National Cemetery GMS

Closed Solicitation Posted

This opportunity was awarded. See the award notice from .

Solicitation number
36C78621Q0091
Agency
Responses due
Set-aside
No set-aside

Opportunity facts

NAICS code
561730 Landscaping Services

Notice details come from SAM.gov. Updated .

Notice text

4 versions

Update #4 · Latest ·

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the

offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY

is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not,

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter

or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to

the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print)

(Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign)

(Signature of Contracting Officer)

1

5

0003

03-18-2021

n/a

36C786

Department of Veterans Affairs

National Cemetery Administration

Contracting Services

18434 Joplin Road

Triangle VA 22172

36C786

Department of Veterans Affairs

National Cemetery Administration

Contracting Services

18434 Joplin Road

Triangle VA 22172

To all Offerors/Bidders

36C78621Q0091

X

x

x

1

Closing Date March 22, 2021 at 4PM, EST

x

one (1)

The purpose of this amendment referenced in box 9a for Cave Hill National Cemetery Grounds Maintenance Services is to

incorporate the following:

1. Provide responses to Questions and Answers.

2. All Offerors shall email quotes to Contracting Officer: Ms. Tracy Williams; Email: tracy.williams6@va.gov

-Subject line: Cave Hill NC GMS 36C78621Q0091 Quote Submittal

3. Change the closing time for solicitation from March 22, 2021 at 8:00AM, EST to March 22, 2021 at 4:00PM, EST.

Please see attachment for SOW responses.

TRACY J. WILLIAMS

CONTRACTING OFFICER

CONTINUATION PAGE

Cave Hill National Cemetery- Grounds Maintenance Services

36C78621Q0091

Questions and Answers

Responses from COR are highlighted in RED.

Storm Damage and Large Debris Clean Up.

Is there a No-Greater-Than dollar limit for each storm damage and large debris clean up CLIN? For instance: The price to remove a very large tree that came down during a storm is much more than removing a small tree that fell in the same storm. SOW page 7, under paragraph one this sentence will be removed from the SOW (Remove Tree Removal from SOW). This will just consist of Debris Cleanup as stated in the Scope of work. Branches, Limbs, Leaves Etc.

CLIN 0014 Gravesite renovation has a quantity on the price sheet of 1, however in the scope of work it says 10-20 per year. Which is accurate? Should the quantity be increased on the price sheet? Also, what season will these renovations be requested? The scope of work states putting mulch down when sod is unavailable then sodding when sod is available. Is the mulch required for winter months? If so, will the contractor need to wait to invoice when the sod is placed?

The Quantity will need to be increased to 20. Mulch will be required when Sod is unavailable. The contractor will submit invoice for payment when the job is completed as stated in SOW. The contractor can invoice when backfilled and mulched if SOD is placed on all mulched graves ASAP. (Well Rooted as the SOW states).

Under CLIN 0016 height and alignment and CLIN 17 fine tune and alignment, these are listed as a quantity as 12 and unit as job on the price sheet. Does the Government want all 5,863 headstones height and aligned and fine-tuned and aligned every month of the year to equal 12 months for each CLIN? Should be 12 months. Cemetery should be fine-tuned once a month. Height and aligned as needed from COR.

CLIN 0016 Headstone R&R: How many headstones are in a job? Will these headstones be in a contiguous group or scattered one here/one there around the cemetery? Should be 12 months. Cemetery should be fine-tuned once a month. Height and aligned as needed from COR.

CLIN 017: Headstone Height and Alignment.

There is a CLIN qty of 12 but there are 5,863 headstones. Does this mean that a CLIN request of 1 only means 1 headstone or are the headstone CLIN s grouped into larger numbers? Should be 12 Months FTA of the Cemetery will be done once a month. Height and Alignment will be done only when needed and requested by COR.

Is CLIN 0018 trash and debris removal required daily or weekly? If daily, is this Monday-Friday? The scope says there is a daily requirement, but the price sheet says quantity is only 36 and listed an unit job. Should this be 180 for quantity- 36 weeks for 5 days a week? This should be done once a week. COR will determine if needed more.

CLIN 0019- Storm damage states that fallen trees will be removed under this CLIN. Removal of normal storm damage debris and small limbs and removal of fallen trees can vary greatly in costs. Should these be separated into 2 CLINS to avoid elevated prices to cover if 1 or more trees should fall? Â Remove Tree Removal from SOW. This will just consist of Debris Cleanup as stated in the Scope of work. Branches, Limbs, Leaves Etc.

Under weed control grassy weeds and violets are not listed to be controlled. Does the cemetery want treatments for these weeds? If so, what CLIN should these go under? SOW reads all weeds in Scope of Work.Â

Will the new mulch be required to be edged after installation? NO

Does Attachment C take precedence over the Price Sheets in the SOW so we disregard the price sheets in the SOW? Yes, please use the attachment C- Price/Cost Schedule.

CLINs: Many of the Base Year CLINs look to be for a partial year. With a Base year that could span 12-13 months, should these numbers be adjusted to full year amounts? CLINS will not be required year around

SOW Chemical Application Table page 5 has 1 application Grassy weeds and 3 spot sprays. SOW Page 4 has a similar spot spray requirement for the broadleaf weeds. What percentage of the cemetery or what areas of the cemetery is expected to need to be spot sprayed? As needed to keep cemetery Generally Weed Free

SOW Page 5 Overseeding:Â What rate of seed (lb/1000 sq ft) is required for overseeding? Tall fescue -- 8 to 10 lb./1000 sq.ft.

SOW page 7 Tree/Shrub maintenance: Tree maintenance or removal services may also be required when felled and/or dead, diseased trees pose a potential safety hazard to the Cemetery staff and public.  This statement exposes the contractor to large financial obligations which drives up our price proposed to the government dramatically with services that may not be used. We suggest that this statement be moved to a tree maintenance contract that is negotiated per tree. If not, please provide a maximum number and size of tree every contractor bidding should include in their bid for each CLIN quantity. E.g. 1 x Oak, 3 ft diameter, 60 feet tall. Remove Tree Removal from SOW. This will just consist of Debris Cleanup as stated in the Scope of work. Branches, Limbs, Leaves Etc.

SOW page 7 Tree/Shrub maintenance: Watering. This statement exposes the contractor to large financial obligations which drives up our price proposed to the government dramatically with services that may not be used. Can the government please provide additional definition of what watering will be required so we can accurately price it? SOW, page 7, paragraph 10, Watering schedule shall be provided to the COR prior to watering and approved. This sentence for Watering will be removed.

SOW page 9, Storm Damage, remove fallen trees , This statement exposes the contractor to large financial obligations which drives up our price proposed to the government dramatically with services that may not be used. We suggest that this statement be moved to a tree maintenance contract that is negotiated per tree. If not, please provide a maximum number and size of tree every contractor bidding should include in their bid for each CLIN Quantity. E.g. 1 x Oak, 3 ft diameter, 60 feet tall for evaluation purposes. Remove Tree Removal from SOW. This will just consist of Debris Cleanup as stated in the Scope of work. Branches, Limbs, Leaves Etc.

SOW P. 6 Leaf Collection: The SOW states All fallen leaves must be collected and removed from the site daily or as needed . The CLIN is per JB. So, if we were to remove all the fallen leaves on Monday and the COR requested us to remove them again on Tues, would this be 2 JBs? Yes. If the entire cemetery was completed that day.

SOW P. 7 As the contractor is expected to provide, plant, stake, water, etc new trees, please define an average quantity, types, sizes, etc. Should be removed

End of Document

Update #3 ·

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the

offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY

is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not,

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter

or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to

the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print)

(Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign)

(Signature of Contracting Officer)

1

1

0002

03-18-2021

n/a

36C786

Department of Veterans Affairs

National Cemetery Administration

Contracting Services

18434 Joplin Road

Triangle VA 22172

36C786

Department of Veterans Affairs

National Cemetery Administration

Contracting Services

18434 Joplin Road

Triangle VA 22172

To all Offerors/Bidders

36C78621Q0091

03-18-2021

X

x

x

1

Closing Date: 22 Mar 2021@8:00AM, EST

x

One (1)

The above reference solicitation in box 9a is hereby amended to reflect the following: extension of closing date for

Cave Hill National Cemetery Grounds Maintenance Services.

- This solicitation is hereby extended with closing date and time of March 22, 2021 at 8:00AM, EST.

ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED.

TRACY J. WILLIAMS

CONTRACTING OFFICER

Page 2 of 2

End of Document

Update #2 ·

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the

offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY

is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not,

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter

or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to

the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print)

(Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign)

(Signature of Contracting Officer)

1

1

0001

03-05-2021

n/a

36C786

Department of Veterans Affairs

National Cemetery Administration

Contracting Services

18434 Joplin Road

Triangle VA 22172

36C786

Department of Veterans Affairs

National Cemetery Administration

Contracting Services

18434 Joplin Road

Triangle VA 22172

To all Offerors/Bidders

36C78621Q0091

X

x

1

CLOSING DATE: 18 MARCH 2021@4:00PM,EST

one

The purpose of this amendment to solicitation referenced in box 9A is to incorporate the following:

-Provide correction to telephone number to contact for scheduling site visit appointment. Correct

number is 859-885-5727.

CLOSING DATE FOR THIS ANNOUNCEMENT IS NOT EXTENDED AND WILL STILL CLOSE ON THURSDAY, 18 MARCH 2021 @ 4:00PM, EST.

TRACY J. WILLIAMS

CONTRACTING OFFICER

Page 2 of 2

End of Document

Update #1 ·

RFQ FOR COMMERCIAL ITEMS

GENERAL INFORMATION

Document Type: Combined Synopsis Solicitation

Solicitation Number: 36C78621Q0091

Post Date: 03/04/2021

Original Response Date: 03/18/2021, 4:00PM, EST

Applicable NAICS: 561730

Classification Code: S208

Set Aside Type: 100% Service-Disabled Veteran Owned Small Business (SDVOSB)

Period of Performance: Date of Award thru 30 April 2022 with (4) one-year options, if exercised

Issuing Contracting Office: Department of Veterans Affairs

National Cemetery Administration, Contract Services

18434 Joplin Road

Triangle, VA 22172

Place of Performance: Cave Hill National Cemetery

701 Baxter Avenue

Louisville, KY 40204-1726

Attachments: A Performance Work Statement

B Wage Determination No. 2015-4718, Revision 14

C Price/Cost Schedule

D Past Performance Questionnaire

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ), solicitation number 36C78621Q0091.

This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2021-03 (eff. 02/16/2021).

This is 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB)

The applicable North American Industrial Classification System (NAICS) code for this procurement is 561730, with a business size standard of $8 million.

This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach.

The U.S. Department of Veterans Affairs, National Cemetery Administration, anticipates the award of an IDIQ Contract.

Department of Veterans Affairs, National Cemetery Administration, Contracting Service (43C1), is the only activity authorized to issue orders under this contract.

Scope: The contractor shall be responsible for providing mowing & trimming and grounds maintenance services at Cave Hill National Cemetery.

PRICE SCHEDULE: Contractor shall provide all labor, supervision, material, equipment, tools and supplies to complete grounds, tree and maintenance services for Cave Hill National Cemetery following National Cemetery Administration standards. Units and services to be in accordance with Performance Work Statement, Technical Specifications, Performance Incentives/Disincentives, terms and conditions contained in this solicitation.

The schedule price shall be all-inclusive, including all labor, equipment, materials, and supplies to complete the Contract Line Items (CLINs). Offerors shall enter unit price and total amounts for each CLIN as indicated in the schedule. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended price and the total of the CLINs will be recomputed accordingly.

PERIOD OF PERFORMANCE:

Base Period Date of Award thru 30 April 2022

Option Year One May 1, 2022 through April 30, 2023 (if exercised)

Option Year Two - May 1, 2023 through April 30, 2024 (if exercised)

Option Year Three May 1, 2024 through April 30, 2025 (if exercised)

Option Year Four May 1, 2025 through April 30, 2026 (if exercised)

CLIN

No.

Supplies/Services

Est. Qty

Unit

Unit Price

Total Price

0001

Description

$_________

$___________

SEE ATTACHMENT C

Total

$___________

Total Estimated Price Base and all Option periods

$______________

Services to be Provided: See Attachment A Statement of Work

SITE VISIT: Quoters are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect one or all sites constitute grounds for a claim after contract award. If you plan to conduct a site visit / inspection of the Cave Hill National Cemetery, YOU MUST schedule an appointment for the following dates:

Tuesday, March 9, 2021, (Alternate date: Wednesday, March 10, 2021).

Cave Hill National Cemetery POC: Mr. Jason Brucker, (352) 201-5264; Email: Jason.brucker@va.gov (Please reference in subject line: Site Visit Appointment Request for Cave Hill National Cemetery GMS).

Responses to this Request for Quotation (RFQ) are due to the Contracting Officer no later than Thursday, 18 March 2021 at 4:00PM. Responses to this announcement will result in an IDIQ Contract and the Government intends to make award without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Quoters are responsible for obtaining any and all amendments or additional information concerning this announcement at https://beta.sam.gov/

All questions regarding this solicitation are to be submitted to the contracting officer, via email, tracy.williams6@va.gov no later than 12 March 2021at 4:00PM, (EST). (Please reference in subject line: Question and Answer for solicitation: 36C78721Q0091 Cave Hill NC GMS). Questions will not be addressed using the telephone.

QUOTATION PREPARATION INSTRUCTIONS:

Quote Format and Submission Information:

Quotations and all supporting documentation shall be submitted via email in Adobe .pdf format, to the following: : All quotes must be submitted through the Department of Veterans Affairs Electronic Management System (eCMS) Vendor Portal website https//www.vendorportal.ecms@va.gov and https://beta.sam.gov/ to be considered.

The Quoter, not the Contracting Officer, will be responsible for ensuring that a complete proposal and all Volumes have been received the Contracting Officer by the designated deadline date. Quotation packages that do not contain all the mentioned materials will be rejected as non-responsive.

Quotes must be submitted on company letterhead. Commercial format is encouraged. All quoters shall include the following information as part of their quote:

Company Information (VOLUME A)

The following information shall be included in Volume A:

Legal Business/Company Name (as listed in https://beta.sam.gov/ )

DUNS Number

Point of Contact Name

Telephone number

Email Address

Company Capability Statement

Proof of current System for Award Management (SAM) account

For SDVOSB and VOSB concerns, proof of active/current Vendor Information Pages (VIP) certification (CVE letter is acceptable).

One (1) signed copy of Acknowledgement of any Solicitation Amendments

One (1) copy of Completed FAR Clause 52.223-3 Hazardous Material Identification Material Safety Data (if applicable)

One (1) copy of Completed FAR Provision 52.212-3 Certifications and Representations or indicate whether contractor has completed the annual representation and certifications electronically at https://beta.sam.gov/ (copy of current SAM status)

Technical Proposal (VOLUME B)

The following information shall be included in Volume B:

One (1) copy of Technical Proposal. The following shall also be included as part of the Quoter s technical submission:

Company relevant experience descriptions.

Managerial & Technical Qualifications of key personnel

Identification of all Subcontractors anticipated to perform work under this contract and percentage of work subcontractors will perform.

Relevant work qualifications of proposed sub-contractors.

Employees resumes, CV s, additional experience related information etc.,

Limitations on Subcontracting plan of compliance (see Veteran Affairs Acquisition Regulation (VAAR Clause 852.219-10).

Past Performance (VOLUME C)

The following information shall be included in Volume C:

Past Performance Questionnaire (Attachment D) AND at least three (3) Past Performance References for related Grounds Maintenance Services work performed.

.

Pricing (VOLUME D)

The following information shall be included in Volume D:

Proposed pricing shall be submitted on the Price/Cost Schedule of Services (Attachment C).

One (1) copy of Price Offer/Quote for all items in the schedule this should be a separate document in .pdf format**. Pricing shall be submitted in the Price/Cost Schedule of Supplies/Services CLINs format only as outlined in Attachment C.

**NOTE: Attachment C is provided in MS Word format for ease of Quoter completion. Finalized proposed quote costs provided in Volume D must be in .pdf format.

Offers and all supporting documentation shall be submitted via email in Adobe .pdf format, to the following:

All quotes must be submitted through the Department of Veterans Affairs Electronic Management System (eCMS) Vendor Portal website https//www.vendorportal.ecms@va.gov to be considered.

Offer packages that do not contain all the above materials will be rejected as non-responsive.

Offeror will be responsible for ensuring that their complete proposal and all Volumes have been received the Contracting Officer by the designated deadline.

Evaluation Process:

The Government intends to award an IDIQ Contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation that provides the best benefit to the Government, price and other factors considered. Quotes will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which response represents the best as a whole.

Quotes will be evaluated by performing a direct comparison of one offer with another in a uniform manner to determine which quote provides the government with its needs, as identified in the RFQ. The government reserves the right to consider a response that offers more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced offeror that provides additional benefits. The government also has the has the discretion to make an award based on whether the lowest priced of the quotations having the highest past performance rating possible represents the best benefit to the government.

The Government will use information submitted by the offeror and other additional sources such Federal Agencies as well as commercial sources in order to access past performances. In addition, the Government will also validate past performance information by utilizing the Federal Government s Contractor Performance Assessment Reporting System (CPARS).

The questionnaire in conjunction with the CPARS and other allowable information will be utilized in validating an offeror s past performance acceptability rating. Offerors are to demonstrate successful performance under contracts (ongoing or completed) which are similar in scope, magnitude, price, and complexity to the subject requirement. In cases where an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorable or unfavorable, but will be given a neutral rating.

BASIS FOR CONTRACT AWARD

In accordance with FAR 13.106-2(b)(3), the quotes will undergo a comparative evaluation to determine which vendor provides the best value to the Government in terms of the information provided in response to the non-priced factors while also providing a competitive price.

The government reserves the right to consider a response that Quotations more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced Quoter that provides additional benefits. The government also has the has the discretion to make an award based on whether the lowest priced of the quotations/Quotations having the highest past performance rating possible represents the best benefit to the government.

Price - The Government is evaluating unit pricing and the total overall price to determine price fair and reasonableness.

Past Performance - The Government is evaluating the Contractor s past performance to determine is previous experience if both recent and relevant to the needs of the Government as stated in the Performance Work Statement.

The Quoter is responsible for providing three (3) references of their choosing. Send a copy of the attached Past Performance Questionnaire (Attachment D) for their completion. The completed questionnaire is to be returned to the Contracting Officer for review. The completed questionnaires shall be sent to: tracy.williams6@va.gov no later than the solicitation s closing date and time. The references chosen by the Quotation should be selected based on past projects of the same or similar work.

Technical Acceptability/ Quality Control Plan

Demonstrated experience performing this requirement

Demonstrated qualifications to perform services

Use of Subcontractors in accordance with VAAR 852.219-74 Limitations on Subcontracting Monitoring and Compliance (Jul 2018)

Quality Control Plan - The Government is evaluating whether the Contractor understands the requirement and has the quality measures in place to ensure compliance with the Scope of Work and Quality Assurance Surveillance Plan (if applicable) throughout the entire performance period of the contract.

DIGNITY CLAUSE

Respect for Headstones and Markers in National Cemeteries; Handling of Markers and Headstones

Every action by Offeror personnel at a national cemetery must be performed with the special care, reverence, dignity, and respect that acknowledges the cemetery as the final resting place that commemorates the service and sacrifice that service members, Veterans and their families made for our Nation. Critically important is the awareness required of the Offeror employees of the remains buried in the grounds where the work is performed. The utmost care must be given to these remains and the headstones and flat grave markers that mark those gravesites and memorialize the service of individuals.

Offerors cannot walk, stand, lean, sit or jump on headstones or markers. Nor can they drive over them.

No tools, equipment or other items will be placed or leaned on headstones or markers.

Use care not to scratch or damage markers in any manner.

Offeror shall be responsible for replacing damaged headstones and markers and for restoring turf damaged during performance of this work.

Additionally, should any activity result in the exposure and/or damage to any remains, container for remains (e.g., casket or urn), or outer burial container, the Offeror must contact the COR, Director/Assistant Director, or Contracting Officer (CO) for guidance.

Any doubts as to proper procedures shall be brought to the attention of the COR, Director/Assistant Director, or CO for guidance or resolution.

The Offeror is required to discuss the guidance with employees and/or subcontractors and have each employee sign a statement of compliance and deliver the signed statement to the COR before work may begin.

Contracted Site Supervisor will ensure that no Offeror personnel work will cause any funeral, ceremony, procession or visitation to be delayed, altered, or otherwise impacted in such a way that the dignity, security, or safety of the event or visit is compromised.

A list of scheduled ceremonies will be provided the week prior to the event, and a list of scheduled committal services will be provided on the day of the service. The Site Supervisor shall communicate not less than daily with the COR, to ask questions and ensure he/she and contracted personnel understands the off-limit areas.

Solicitation Provisions and Contract Clauses

The full text of FAR/VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

https://www.va.gov/oal/library/vaar/

The following solicitation provisions apply to this acquisition:

FAR 52.212-4 Contract Terms and Conditions-Commercial Items (OCT 2018)

Addendum to FAR 52.212-4

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

FAR Clauses

FAR 52.203-16 Preventing Personal Conflicts of Interest (JUN 2020)

FAR 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (JUN 2020)

FAR 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011)

FAR 52.204-13 System for Award Management Maintenance (OCT 2018)

FAR 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

FAR 52.216-18 Ordering (AUG 2020)

FAR 52.216-19 Ordering Limitations (OCT 1995)

FAR 52.216-21 Requirements (OCT 1995), Alternate I (OCT 1995)

FAR 52.217-8 Option to Extend Services (NOV 1999) (30 days)

FAR 52.217-9, Option to Extend the Term of the Contract (MAR 2000) (30 days) (shall not exceed 5 years and 6 months)

FAR 52.219-14 Limitations on Subcontracting (JUN 2020)

FAR 52.228-5 Insurance-Work on a Government Installation (JAN 1997),

CL-120 Supplemental Insurance Requirements

FAR 52.232-18 Availability of Funds (APR 1984)

FAR 52.232-19 Availability of Funds for the Next Fiscal Year (APR 1984)

FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)

FAR 52.237-3 Continuity of Services (JAN 1991)

VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2020) (DEVIATION)

852.219-11, VA Notice of Total Veteran-Owned Small Business Set-Aside (NOV 2020) (DEVIATION)

852.219-74, Limitations on Subcontracting Monitoring and Compliance (JUL 2018) (DEVIATION)

852.232-72, Electronic Submission of Payment Requests (NOV 2018)

852.233-70, Protest Content/Alternative Dispute Resolution (OCT 2018)

852.233-71, Alternate Protest Procedure (OCT 2018)

852.237-75, Key Personnel (OCT 2019)

(End of Addendum to 52.212-4)

52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (JAN 2021)

FAR Provisions

52.212-1, Instructions to Offerors-Commercial Items (JUN 2020)

Addendum to FAR 52.212-1

52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998)

http://www.acquisition.gov/far/index.html (FAR) and

http://www.va.gov/oal/library/vaar/index.asp (VAAR)

52.204-7, System for Award Management (OCT 2018)

52.209-7, Information Regarding Responsibility Matters (OCT 2018)

52.216-1, Type of Contract (APR 1984)

52.223-1, Biobased Product Certification (MAY 2012)

52.233-2, Service of Protest (SEPT 2006)

VAAR Provisions

852.215-72, Notice of Intent to Re-solicit (OCT 2019)

852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)

(End of Addendum to 52.212-1)

52.212-2, Evaluation-Commercial Items (OCT 2014)

52.212-3, Offeror Representations and Certifications-Commercial Items (JAN 2021)

The clause at 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders (JUL 2020) applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: :(b)(1),(b)(2),(b)(4),(b)(6),(b)(8),(b)(9), (b)(14)(i),(b)(16),(b)(22), (b)(27),(b)(28), (b)(29),(b)(30), (b)(31),(b)(32)(i),(b)(33),(b)(34),(b)(35),(b)(36), (b)(44),(b)(49),(b)(51),(b)(57),(b)(58),(c)(2),(c)(3),(c)(4), and (c)(8).

End of Document

See attached document: 36C78621Q0091 SOW Grounds Maintenance

See attached document: 36C78621Q0091 Wage Determination 2015-4718, Rev 14

See attached document: 36C78621Q0091 Past Performance Questionnaire _ List of references.

Files

File Type Posted
36C78621Q0091 0003_1.docx DOCX document
36C78621Q0091 0002_1.docx DOCX document
36C78621Q0091_2.docx DOCX document
ATTACHMENT A 834 CHNC FY21-SOW.doc DOC document
Attachment D PAST PERFORMANCE QUESTIONNAIRE (May 2014).docx DOCX document
ATTACHMENT C PRICE COST SCHEDULE CAVE HIILL NC GMS.docx DOCX document
ATTACHMENT B SCA WD 2015-4717 REV 14 DATED 21 DEC 2020.pdf PDF
36C78621Q0091_1.docx DOCX document

Notice history

Notice Type Posted
S208--Cave Hill National Cemetery GMS Award Award Notice
This notice Latest solicitation Solicitation

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