Propane for Winnebago Agency (Purchase & Delivery)

The Bureau of Indian Affairs and Indian Education is soliciting propane purchase and delivery services for the Winnebago Agency in Nebraska. The contract requires the contractor to supply and deliver propane to two locations: a 1,000-gallon tank at the Maintenance Shop Building in Winnebago (estimated 3,000 gallons annually) and a 10,000-gallon tank at the Macy Detention Center (estimated 10,000 gallons annually). Key requirements include compliance with all federal, tribal, state, and local regulations, maintenance of a current Nebraska state license, and the ability to deliver propane within 72 hours of request during normal business hours (Monday through Friday, 8:00 AM to 4:00 PM CST). The procurement will be evaluated using the Lowest Price Technically Acceptable (LPTA) method, with award as a firm-fixed-price purchase order. Quotes must be submitted via email to Jodi Zachary by December 10, 2025, at 9:00 AM Pacific time, and offerors must demonstrate the ability to deliver on an as-needed basis within 3 business days of request.

This solicitation is designated as a 100% set-aside for Indian Small Business Economic Enterprises (ISBEE), requiring offerors to submit an Indian Affairs Indian Economic Enterprise (IEE) Representation Form certifying eligibility under the Buy Indian Act. The contract period runs for 12 months from January 1, 2026, through December 31, 2026, with combined annual propane requirements totaling approximately 13,000 gallons across both locations. No incumbent contractor information or specific award value is disclosed in the solicitation materials. The performance locations are in Winnebago and Macy, Nebraska, requiring contractors to maintain specialized propane transport vehicles and backup equipment to ensure service continuity. Contractors must maintain IEE eligibility throughout the entire contract term and may be required to provide additional documentation to verify eligibility at any point during the acquisition lifecycle.