Attachment__1__Statement_of_Work.pdf

Attachment 1

Propane (Purchase and Delivery) Statement of Work (SOW)

Bureau of Indian Affairs (BIA), Winnebago Agency Facilities Management

1. Project Background:

The Bureau of Indian Affairs (BIA), Winnebago Agency, Facilities Management Division (the Client), is dedicated to ensuring public safety, operational efficiency, and the ongoing maintenance and improvement of Department of the Interior, Bureau of Indian Affairs, Office of Justice Services federal facilities. Emphasizing sustainable practices in planning, design, and construction, the division strives to deliver facilities that are safe, functional, energy-efficient, and cost-effective.

This mission aligns with the broader responsibility of protecting and enhancing the real property assets held in trust for American Indians throughout the Great Plains region. The division’s current focus is on supporting the Law Enforcement Center located in Macy, Nebraska, on the Omaha Indian Reservation.

2. Objective:

The contractor shall provide all labor, equipment, material/supplies, transportation, fuel, tools, supervision and other items and services necessary to provide the purchase and delivery of propane to ensure a safe and healthy working and living environment by maintaining an adequate supply of propane in the designated storage tanks. This supply supports essential operations within federal government buildings, including:

• Heating and cooling systems

• Cooking facilities

• Emergency back-up generator deployment

This objective is critical to sustaining uninterrupted services, safeguarding occupant well-being, and ensuring operational readiness during emergencies.

3. Specifications:

Propane purchase and delivery services for the Bureau of Indian Affairs (BIA), Winnebago Agency, Winnebago, NE, to include the following locations:

1. Maintenance Shop Bldg #59 – 339 Charlie H Road, Winnebago, NE 68071

(1) 1,000 gallons holding tank

The estimated annual quantity of propane required is 3,000 gallons This is an estimate only and does not obligate the Government to purchase this amount.

2. Macy Detention Center Bldg #2 – 511 Indian Hills Drive, Macy, NE 68039

(1) 10,000 gallons holding tank

The estimated annual quantity of propane required is 10,000 gallons This is an estimate only and does not obligate the Government to purchase this amount.

4. Delivery Requirements

• Deliveries shall be made within 72 hours of request by the BIA Technical point of contact

(POC).

• Propane shall be delivered to on-site tanks provided by the Government. See Pictures.

5. Government Furnished Property:

• No government-furnished property will be provided.

6. Performance of Work:

• All propane delivery must comply with applicable regulations to ensure protection of property and the environment.

7. Applicable Codes, Laws and Regulations:

• All work must comply with Federal, Tribal, State, Local laws and industry standards related to environmental protection, occupational safety, fuel handling and delivery regulations, unless specifically exempted.

• The contractor shall have a current license for the State of Nebraska and shall perform all work and provide services with competent personnel. In the event of defective or non-code compliant discovery. In the case of conflicting codes, the more stringent shall be the rule to follow.

8. Period of Performance:

• The period of performance shall be for 12 months, beginning on or about: January 1, 2026

– December 31, 2026. Annual period will be made firm upon award.

9. Work Hours and Access

• Normal work hours for deliveries and coordination are 8:00 AM to 4:00 PM Central Standard Time (CST), Monday through Friday, excluding Federal Holidays.

• Deliveries shall not be scheduled on Federal Holidays or when Government facilities are closed due to inclement weather, emergency conditions, or other unforeseen circumstances.

• The Contractor shall coordinate with the BIA Technical POC to confirm delivery availability prior to each delivery.

10. Delivery:

• The contractor is responsible for all maintenance and repair costs of their vehicles.

• Propane must be transported in vehicles designed for propane.

• Vehicles must be safe and within legal weight limits.

• Equipment breakdown shall not relieve the contractor of the responsibilities of performing the work as specified. The contractor shall assure sufficient backup equipment to continue the services as specified without interruption in the event of mechanical failure of the primary equipment.

End of SOW