Preventive Maintenance Services for Chillers
Closed Solicitation Posted
- Solicitation number
- RFQ-19J01026Q0021
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Amman Al 'Asimah Jordan
- Points of contact
-
- Jeff K. Blythe ammanrfq@state.gov +96265906604
- Hebah Fadli fadlihf@state.gov +96265907312
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks preventive maintenance services for chiller plant equipment at the U.S. Embassy in Amman, Jordan, with quotations due September 7, 2026, at 4:30 PM Amman Time. A mandatory site visit is scheduled for August 30, 2026, at 10:00 AM; prospective quoters must register attendance by August 26 at 4:30 PM by contacting Hebah Fadli (fadlihf@state.gov, 00962 79 012 4191).
Place of performance is Amman, Jordan. The NAICS code is 238220, Plumbing, Heating, and Air-Conditioning Contractors; PSC is J041, Maintenance/Repair/Rebuild of Refrigeration, Air-Conditioning, and Air-Circulating Equipment. No set-aside applies; this is an unrestricted acquisition.
Services cover two York YK water-cooled centrifugal chillers, seven air-cooled chillers (Multistack, Carrier, and York brands), two BAC cooling towers, and thirteen hydronic pumps. Work includes monthly operating inspections, quarterly detailed preventive maintenance with electronic refrigerant leak checks and oil sampling, semiannual seasonal services with oil-filter replacement and control testing, and annual shutdown preventive maintenance with insulation-resistance testing and baseline documentation. Routine service occurs Sunday through Thursday, 8:00 AM to 4:30 PM, unless approved otherwise. The contractor must designate an English-speaking project manager and qualified site supervisor, employ technicians trained on centrifugal and air-cooled chillers with current York OEM training for invasive work, and maintain calibrated test instruments with current certifications. Mobilization deliverables are due within 15 calendar days.
Pricing is in Jordanian Dinar on a firm-fixed-price basis: base year 12 months plus four one-year options and a six-month extension option under FAR 52.217-8. Award will be to the lowest-priced, acceptable, responsible offeror based on initial quotations, though discussions may occur with firms in the competitive range if needed. The contractor must maintain public liability insurance with minimum coverage of 50,000 JOD per occurrence and 200,000 JOD cumulative for bodily injury, and 130,000 JOD per occurrence and 260,000 JOD cumulative for property damage. Written questions are due August 31 at 4:30 PM to AmmanRFQQuestions@state.gov. Quotations must be submitted electronically to AmmanRFQ@state.gov in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat PDF format with file size not exceeding 30MB. All submissions must include SAM.gov registration proof, SF-1449, pricing, representations and certifications, and NDAA Section 889 compliance responses. Failure to be registered at submission may render a proposal non-responsible.
Notice text
Enclosed is a Request for Quotations (RFQ) to provide Preventive Maintenance Services for Chillers at the U.S Embassy Amman. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a site visit, it will be held on August 30, 2026, at 10:00 AM (Amman Time) at the US Embassy Amman located in Abdoun, Al-Umawyeen Street. Prospective offerors/quoters should contact Hebah Fadli (Email: fadlihf@state.gov , Mobile: 00962 79 012 4191) to provide company name, attendee’s names and copy of IDs before August 26, 2026 at 04:30 PM (Amman Time). Only two representatives per company are allowed.
Prospective offerors/quoters are required to submit all questions in writing to AmmanRFQQuestions@state.gov by August 31, 2026 at 04:30 PM (Amman Time). The questions and the Government's answers will be publicly available on the Embassy website.
Quotations are due by September 7, 2026, at 4:30 PM (Amman Time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to AmmanRFQ@state.gov
It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
Email subject line should include [Company/Offeror Name] and RFQ 19J01026Q0021.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3.
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Files
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