Prescott NF A-E Landline Surveys

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Q&A Memorandum #1: Uploaded 15 May 2024

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***FEE PROPOSALS ARE NOT DUE AT THIS TIME. A REQUEST FOR FEE PROPOSAL WILL BE ISSUED TO THE FIRM EVALUTED TO BE MOST HIGHLY QUALIFIED***

See the attached Solicitation Notice (A10_0-SolNotice-12970224R0005-PNFLandlineSurveys) and supporting documents for a detailed description of the requirement.

Action Code: Solicitation (A-E)

Solicitation Number: 12970224R0005

Closing Response Date: 22 May 2024

Contract Specialist: Matthew (Matt) Killian, matthew.killian@usda.gov

Set-Aside: Total Small Business Set-aside

Requirement Summary: The United States Department of Agriculture (USDA) Forest Service, Procurement and Property Services (PPS) Special Project Operations Center (SPOC) - Southwest Region intends to issue a stand-alone Firm-Fixed-Price contract for Architect-Engineer (A-E) landline survey services. Work includes but is not limited to the following major activities:

1. Retracement of Mineral Surveys, Homestead Entry Surveys and/or tracts, and/or subdivisions of the Public Land Survey System.
2. Land records research, control surveys, corner monumentation, re-monumentation, & maintenance.
3. Establishment of new corner accessories & maintenance, locating, marking, & posting National Forest System (NFS) land boundaries.
4. Preparation & filing of record of survey plat/State corner record, and survey report where applicable.

For a detailed description of the requirement, please reference the following documents:

1. Statement of Work (SOW), Survey 1: A10_SOW-PNFLandlineSurvey1
2. Statement of Work (SOW), Survey 2: A10_SOW-PNFLandlineSurvey2
3. Statement of Work (SOW), Survey 3: A10_SOW-PNFLandlineSurvey3
4. Statement of Work (SOW), Survey 4: A10_SOW-PNFLandlineSurvey4
5. Statement of Work (SOW), Survey 5: A10_SOW-PNFLandlineSurvey5

The awarded contractor must provide all management, supervision, labor, and supplies to support the full scope of work. Contractor personnel must have necessary expertise, qualifications, and experience to ensure performance of the work is conducted and completed in accordance with sound, safe, and efficient management practices and in compliance with any and all applicable regulations.

Place of Project Performance:Prescott National Forest, Yavapai County – Tres Piedras, Chino Valley, Verde Valley, Bradshaw Ranger Districts.

Period of Performance: All scope is to be completed within 365 calendar days from issuance of Notice to Proceed (NTP). Please refer to the attached Statements of Work for additional details.

Anticipated Award Date: 1 July 2024

NAICS Code:541370 – SURVEYING AND MAPPING (EXCEPT GEOPHYSICAL) SERVICES

Product or Service Code:C219 – ARCHITECT AND ENGINEERING - GENERAL: OTHER

Contract Type: Firm Fixed Price

Instructions to Vendors: To be considered for award, vendors shall submit responses to this notice via PDF to the Contract Specialist, Matthew (Matt) Killian, at matthew.killian@usda.gov, NLT 5:00 PM Mountain Time, Tuesday, 22 May 2024.

***FEE PROPOSALS ARE NOT DUE AT THIS TIME. A REQUEST FOR FEE PROPOSAL WILL BE ISSUED TO THE FIRM EVALUTED TO BE MOST HIGHLY QUALIFIED***

Timely responses must include a completed SF 330, demonstrating the vendor’s qualifications to perform the contemplated work outlined in the attachments above.

In addition to an SF 330, vendors must provide responses to the questionnaire below, along with the following Point of Contact information:

Company Name:

POC Name:

POC Phone (Mobile Preferred):

POC E-mail Address:

SAM Unique Entity ID #:

Supplemental Questionnaire:

1. Key Staffing: What are the qualifications of the personnel who will be working on this task order?
2. Relevant Experience: Provide a brief description of relevant experience.
3. Past Performance: Provide the Contract Number, Project Description, and Customer Point of Contact for no more than five (5) of the most relevant projects* your firm has accomplished for the Federal Government in the last five (5) years. Information from CPARS will be reviewed for each Federal project. *If unable to provide Past Performance on five (5) relevant Federal Contracts within the last five (5) years, vendor may cite relevant projects performed for state and local government entities, as well projects performed for private companies.
4. Describe the relative utility of alternative methods and feasible ways to prescribe the use of recovered materials and achieve waste reduction and energy-efficiency in facility design.
5. Briefly describe your intended approach to this work, specifically noting any unique challenges and/or characteristics of the work to be performed (if applicable) and your intended solutions. Please specifically describe the resources and planning your team intends to implement in order to support successful completion of all five survey projects within the given Period of Performance.

Responses to the Supplemental Questionnaire shall be limited to no more than five pages, one-inch margins, in 12 pt Times New Roman font.

The Government will evaluate each responsive vendor’s SF-330 and response to the Supplemental Questionnaire to ensure they meet the requirements of the solicitation. Please provide sufficient detail to demonstrate a thorough understanding of the work required. Item #4 of the above questionnaire satisfies the requirements for discussion stated in FAR 36.602-3(c). The Government reserves the right to conduct additional discussions if/as needed.

***FEE PROPOSALS ARE NOT DUE AT THIS TIME. A REQUEST FOR FEE PROPOSAL WILL BE ISSUED TO THE FIRM EVALUTED TO BE MOST HIGHLY QUALIFIED***

See the attached Solicitation Notice (A10_0-SolNotice-12970224R0005-PNFLandlineSurveys) and supporting documents for a detailed description of the requirement.

***FEE PROPOSALS ARE NOT DUE AT THIS TIME. A REQUEST FOR FEE PROPOSAL WILL BE ISSUED TO THE FIRM EVALUTED TO BE MOST HIGHLY QUALIFIED***

See the attached Solicitation Notice (A10_0-SolNotice-12970224R0005-PNFLandlineSurveys) and supporting documents for a detailed description of the requirement.

Action Code: Solicitation (A-E)

Solicitation Number: 12970224R0005

Closing Response Date: 22 May 2024

Contract Specialist: Matthew (Matt) Killian, matthew.killian@usda.gov

Set-Aside: Total Small Business Set-aside

Requirement Summary: The United States Department of Agriculture (USDA) Forest Service, Procurement and Property Services (PPS) Special Project Operations Center (SPOC) - Southwest Region intends to issue a stand-alone Firm-Fixed-Price contract for Architect-Engineer (A-E) landline survey services. Work includes but is not limited to the following major activities:

1. Retracement of Mineral Surveys, Homestead Entry Surveys and/or tracts, and/or subdivisions of the Public Land Survey System.
2. Land records research, control surveys, corner monumentation, re-monumentation, & maintenance.
3. Establishment of new corner accessories & maintenance, locating, marking, & posting National Forest System (NFS) land boundaries.
4. Preparation & filing of record of survey plat/State corner record, and survey report where applicable.

For a detailed description of the requirement, please reference the following documents:

1. Statement of Work (SOW), Survey 1: A10_SOW-PNFLandlineSurvey1
2. Statement of Work (SOW), Survey 2: A10_SOW-PNFLandlineSurvey2
3. Statement of Work (SOW), Survey 3: A10_SOW-PNFLandlineSurvey3
4. Statement of Work (SOW), Survey 4: A10_SOW-PNFLandlineSurvey4
5. Statement of Work (SOW), Survey 5: A10_SOW-PNFLandlineSurvey5

The awarded contractor must provide all management, supervision, labor, and supplies to support the full scope of work. Contractor personnel must have necessary expertise, qualifications, and experience to ensure performance of the work is conducted and completed in accordance with sound, safe, and efficient management practices and in compliance with any and all applicable regulations.

Place of Project Performance:Prescott National Forest, Yavapai County – Tres Piedras, Chino Valley, Verde Valley, Bradshaw Ranger Districts.

Period of Performance: All scope is to be completed within 365 calendar days from issuance of Notice to Proceed (NTP). Please refer to the attached Statements of Work for additional details.

Anticipated Award Date: 1 July 2024

NAICS Code:541370 – SURVEYING AND MAPPING (EXCEPT GEOPHYSICAL) SERVICES

Product or Service Code:C219 – ARCHITECT AND ENGINEERING - GENERAL: OTHER

Contract Type: Firm Fixed Price

Instructions to Vendors: To be considered for award, vendors shall submit responses to this notice via PDF to the Contract Specialist, Matthew (Matt) Killian, at matthew.killian@usda.gov, NLT 5:00 PM Mountain Time, Tuesday, 22 May 2024.

***FEE PROPOSALS ARE NOT DUE AT THIS TIME. A REQUEST FOR FEE PROPOSAL WILL BE ISSUED TO THE FIRM EVALUTED TO BE MOST HIGHLY QUALIFIED***

Timely responses must include a completed SF 330, demonstrating the vendor’s qualifications to perform the contemplated work outlined in the attachments above.

In addition to an SF 330, vendors must provide responses to the questionnaire below, along with the following Point of Contact information:

Company Name:

POC Name:

POC Phone (Mobile Preferred):

POC E-mail Address:

SAM Unique Entity ID #:

Supplemental Questionnaire:

1. Key Staffing: What are the qualifications of the personnel who will be working on this task order?
2. Relevant Experience: Provide a brief description of relevant experience.
3. Past Performance: Provide the Contract Number, Project Description, and Customer Point of Contact for no more than five (5) of the most relevant projects* your firm has accomplished for the Federal Government in the last five (5) years. Information from CPARS will be reviewed for each Federal project. *If unable to provide Past Performance on five (5) relevant Federal Contracts within the last five (5) years, vendor may cite relevant projects performed for state and local government entities, as well projects performed for private companies.
4. Describe the relative utility of alternative methods and feasible ways to prescribe the use of recovered materials and achieve waste reduction and energy-efficiency in facility design.
5. Briefly describe your intended approach to this work, specifically noting any unique challenges and/or characteristics of the work to be performed (if applicable) and your intended solutions. Please specifically describe the resources and planning your team intends to implement in order to support successful completion of all five survey projects within the given Period of Performance.

Responses to the Supplemental Questionnaire shall be limited to no more than five pages, one-inch margins, in 12 pt Times New Roman font.

The Government will evaluate each responsive vendor’s SF-330 and response to the Supplemental Questionnaire to ensure they meet the requirements of the solicitation. Please provide sufficient detail to demonstrate a thorough understanding of the work required. Item #4 of the above questionnaire satisfies the requirements for discussion stated in FAR 36.602-3(c). The Government reserves the right to conduct additional discussions if/as needed.

***FEE PROPOSALS ARE NOT DUE AT THIS TIME. A REQUEST FOR FEE PROPOSAL WILL BE ISSUED TO THE FIRM EVALUTED TO BE MOST HIGHLY QUALIFIED***

See the attached Solicitation Notice (A10_0-SolNotice-12970224R0005-PNFLandlineSurveys) and supporting documents for a detailed description of the requirement.