A10_0-SolNotice-12970224R0005-PNFLandlineSurveys.pdf

United States Department of Agriculture

Forest Service (FS)

Procurement and Property Services

(PPS)

Specialized Project Operations Center (SPOC) Southwest Zone-

Region 3, Southwest

201 14th Street SW Washington, DC 20250

Caring for the Land and Serving People Printed on Recycled Paper

File Code: 6300 Date: April 22, 2024

From: USDA FS PPS SPOC SW

Subject: Solicitation 12970224R0005 – Prescott National Forest Architect-Engineer (A-E) Landline Surveys

To Whom It May Concern, This is a competitive, Total Small Business Set-aside, Architect-Engineer Solicitation under the procedures at FAR Subpart 36.6. Please thoroughly evaluate the work to be performed before responding. Failure to submit a timely response to this notice may preclude your company from award consideration.

Action Code: Solicitation (A-E)

Solicitation Number: 12970224R0005

Closing Response Date: 22 May 2024

Contract Specialist: Matthew (Matt) Killian, matthew.killian@usda.gov

Set-Aside: Total Small Business Set-aside

Requirement Summary: The United States Department of Agriculture (USDA) Forest Service, Procurement and Property Services (PPS) Special Project Operations Center (SPOC) - Southwest Region intends to issue a stand-alone Firm-Fixed-Price contract for Architect-Engineer (A-E) landline survey services. Work includes but is not limited to the following major activities:

1. Retracement of Mineral Surveys, Homestead Entry Surveys and/or tracts, and/or subdivisions of the Public Land Survey System.

2. Land records research, control surveys, corner monumentation, re-monumentation, & maintenance.

3. Establishment of new corner accessories & maintenance, locating, marking, & posting

National Forest System (NFS) land boundaries.

4. Preparation & filing of record of survey plat/State corner record, and survey report where applicable.

For a detailed description of the requirement, please reference the following documents:

1. Statement of Work (SOW), Survey 1: A10_SOW-PNFLandlineSurvey1

2. Statement of Work (SOW), Survey 2: A10_SOW-PNFLandlineSurvey2

3. Statement of Work (SOW), Survey 3: A10_SOW-PNFLandlineSurvey3

4. Statement of Work (SOW), Survey 4: A10_SOW-PNFLandlineSurvey4

5. Statement of Work (SOW), Survey 5: A10_SOW-PNFLandlineSurvey5 mailto:matthew.killian@usda.gov

Agriculture

Forest Service (FS)

Procurement and Property Services

(PPS)

Specialized Project Operations Center (SPOC) Southwest Zone-

Region 3, Southwest

The awarded contractor must provide all management, supervision, labor, and supplies to support the full scope of work. Contractor personnel must have necessary expertise, qualifications, and experience to ensure performance of the work is conducted and completed in accordance with sound, safe, and efficient management practices and in compliance with any and all applicable regulations.

Place of Project Performance: Prescott National Forest, Yavapai County – Tres Piedras, Chino Valley, Verde Valley, Bradshaw Ranger Districts.

Period of Performance: All scope is to be completed within 365 calendar days from issuance of Notice to Proceed (NTP). Please refer to the attached Statements of Work for additional details.

Anticipated Award Date: 1 July 2024

NAICS Code: 541370 – SURVEYING AND MAPPING (EXCEPT GEOPHYSICAL) SERVICES

Product or Service Code: C219 – ARCHITECT AND ENGINEERING - GENERAL: OTHER

Contract Type: Firm Fixed Price

Instructions to Vendors: To be considered for award, vendors shall submit responses to this notice via PDF to the Contract Specialist, Matthew (Matt) Killian, at matthew.killian@usda.gov, NLT 5:00 PM Mountain Time, Tuesday, 22 May 2024.

***FEE PROPOSALS ARE NOT DUE AT THIS TIME. A REQUEST FOR FEE PROPOSAL

WILL BE ISSUED TO THE FIRM EVALUTED TO BE MOST HIGHLY QUALIFIED***

Timely responses must include a completed SF 330, demonstrating the vendor’s qualifications to perform the contemplated work outlined in the attachments above.

In addition to an SF 330, vendors must provide responses to the questionnaire below, along with the following Point of Contact information:

Company Name:

POC Name:

POC Phone (Mobile Preferred):

POC E-mail Address:

SAM Unique Entity ID #:

Supplemental Questionnaire:

1. Key Staffing: What are the qualifications of the personnel who will be working on this task order?

2. Relevant Experience: Provide a brief description of relevant experience.

3. Past Performance: Provide the Contract Number, Project Description, and Customer Point of Contact for no more than five (5) of the most relevant projects* your firm has accomplished mailto:matthew.killian@usda.gov

Agriculture

Forest Service (FS)

Procurement and Property Services

(PPS)

Specialized Project Operations Center (SPOC) Southwest Zone-

Region 3, Southwest for the Federal Government in the last five (5) years. Information from CPARS will be reviewed for each Federal project.

*If unable to provide Past Performance on five (5) relevant Federal Contracts within the last five (5) years, vendor may cite relevant projects performed for state and local government entities, as well projects performed for private companies.

4. Describe the relative utility of alternative methods and feasible ways to prescribe the use of recovered materials and achieve waste reduction and energy-efficiency in facility design.

5. Briefly describe your intended approach to this work, specifically noting any unique challenges and/or characteristics of the work to be performed (if applicable) and your intended solutions. Please specifically describe the resources and planning your team intends to implement in order to support successful completion of all five survey projects within the given Period of Performance.

Responses to the Supplemental Questionnaire shall be limited to no more than five pages, one-inch margins, in 12 pt Times New Roman font.

The Government will evaluate each responsive vendor’s SF-330 and response to the Supplemental Questionnaire to ensure they meet the requirements of the solicitation. Please provide sufficient detail to demonstrate a thorough understanding of the work required. Item #4 of the above questionnaire satisfies the requirements for discussion stated in FAR 36.602-3(c). The Government reserves the right to conduct additional discussions if/as needed.

Selection Criteria, in accordance with FAR 36.602-1:

1. Professional Qualifications necessary for satisfactory performance of the required services;

2. Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials;

3. Capacity to accomplish the work in the required time;

4. Past Performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules;

5. Location or experience in the general geographical area of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project; and

6. Acceptability under other appropriate evaluation criteria

Evaluation Ratings:

The evaluation of responses to this notice will be completed utilizing an adjectival confidence rating scale that represents the Government’s confidence that the vendor will be successful in performing the work. The Government will consider the benefits associated with the Vendor’s proposed

Agriculture

Forest Service (FS)

Procurement and Property Services

(PPS)

Specialized Project Operations Center (SPOC) Southwest Zone-

Region 3, Southwest approaches, experience, and qualifications to arrive at a confidence assessment of the Vendor’s likelihood of successfully performing the work and meeting the requirements of the solicitation.

The following table shows the ratings that will be used:

Rating Description

High Confidence The Government has high confidence that the Offeror understands the requirement, proposes a sound approach, and will be successful in performing the work.

Some Confidence The Government has some confidence that the Offeror understand the requirement, proposes a sound approach, and will be successful in performing the work.

Low Confidence The Government has low confidence that the Offeror understands the requirement, proposes a sound approach, or will be successful in performing the work.

This notice is not a guarantee of award. The Government may cancel this solicitation without award at any time, if the Contracting Officer determines it is in the Government’s best interest to do so. The Government is not liable for any vendor effort or cost incurred as a result of this notice, including but not limited to effort and costs associated with vendors’ preparation and submission of responses.

Thank you; we look forward to receiving your response.

Sincerely, MATTHEW L KILLIAN

Contract Specialist

USFS PPS SPOC SW

Attachments

1. Statement of Work (SOW): 09_SOW-PNFLandlineSurvey1

2. Statement of Work (SOW): 09_SOW-PNFLandlineSurvey2

3. Statement of Work (SOW): 09_SOW-PNFLandlineSurvey3

4. Statement of Work (SOW): 09_SOW-PNFLandlineSurvey4

5. Statement of Work (SOW): 09_SOW-PNFLandlineSurvey5

6. SF 330 Example: A10_1-SF330-12970224R0005-PNFLandlineSurveys