Pre-Deployement Yellow Ribbon Event, 8 June 2025
Closed Solicitation Posted
- Solicitation number
- W50S7F25Q0018
- Agency
-
Minnesota National Guard
Army National Guard, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Within 50 miles of 4680 Viper Street Duluth, MN 55811 55811
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Army Minnesota Army National Guard is seeking a comprehensive venue and event support services contract for a Pre-Deployment Yellow Ribbon Event scheduled for June 8, 2025. The solicitation requires a facility capable of hosting approximately 165 attendees from the 148 Fighter Wing, with specific requirements including conference rooms, childcare spaces, registration areas, lodging, and meal facilities. The venue must meet International Hospitality Association Four Star Rating criteria and provide complimentary Wi-Fi, audio-visual equipment, and dedicated on-site technical support from 0500-1630 hours on the event day. A detailed floor layout showing conference room capacities and dedicated vendor representative are mandatory. The solicitation is classified under NAICS 721110 for Hotels and Motels, with a Product Service Code of X1AB for conference space and facilities rental.
The contract opportunity is designated as a Total Small Business set-aside, with proposals due by May 16, 2025. The specified place of performance is located at 4680 Viper St in Duluth, Minnesota. The venue must provide secure, contiguous conference spaces preferably not shared with other guests, with lodging for out-of-town service members and their families. Specific requirements include dedicated audio-visual support, on-site technical assistance, and proximity to restaurants and cafes. While specific award value is not disclosed, the comprehensive nature of the requirements suggests a substantial contract covering venue rental, technical support, lodging, and event coordination services for this military pre-deployment support event.
Notice text
Pre-Deployment Yellow Ribbon Event on Sunday, 8 June 2025, in accordance with attached Statement of Work. To support this YRRP Event for the 148 Fighter Wing?s approximately 165 attendees, we require a safe, family friendly venue to provide conference, operations/storage, Childcare rooms, community partner, registration areas, lodging and meals. All rooms/conference areas need to have complimentary Wi-Fi. Conference rooms need audio-visual equipment, specific room setups, and additional items as described in detail on this requirements statement. All conference rooms must be able to hold the requested number of people without exceeding the maximum room capacity in the classroom setting. Floor layout showing all conference rooms to be used for the Event must be included in bid. Maximum capacity rates for all conference rooms to be used for the Event must be included in the bid. Lodging is required for out-of-town service members, families, and staff. Lodging is preferred to be at the same location. The venue must have a restaurant/snack area open during mealtimes. Venue must be within walking distance of restaurants and/or cafes. At a minimum, the venue shall meet the International Hospitality Association (IHA) Four Star Rating criteria. Dedicated Audio-visual support is required on-site from 0500-1630 the day of the event. Support person(s) will be responsible for all audio/visual set-up, connection to venue and presenter?s equipment, in General session and all breakout rooms, and be available to go where needed when called for assistance during the Event. Audio Visual must be ready at 6 a.m. on the Day of the Event (June 8) in the General Session and all breakout rooms. It is preferred that all conference spaces be in the same general area and not be shared with guests outside of our group for security purposes. A dedicated representative from the prime vendor is required to be on-site the day of the Event. The dedicated representative duties will not be designated or delegated to a member of the venue/hotel staff.
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