Notice of intent to award a sole source contract

The Bureau of Indian Education (BIE), operating under the Department of the Interior's Bureau of Indian Affairs, has published a Notice of Intent to Award a Sole Source Contract to Automatic Control System, Inc. This notice, posted on April 17, 2026, is not a request for competitive proposals but rather notification of a predetermined sole-source award under the authority of FAR 13.106-1(b)(1). The contract concerns urgent HVAC/chiller system repair and maintenance services, specifically for an Alerton Control System at Baca/Dlo'Ay Azhi Community School. The NAICS classification for this acquisition is 238210 (Electrical Contractors and Other Wiring Installation Contractors), and the contracting officer is Charmaine Williams-James.

The contract is being awarded to Automatic Control System, Inc. on a firm-fixed-price basis for comprehensive maintenance, programming, and technical support of the school's existing Alerton Control System, with an anticipated delivery date of March 31, 2027. The sole-source justification is based on the contractor's unique qualifications as the only authorized Alerton Controls vendor in the area with exclusive knowledge of the proprietary system hardware, firmware, and software; the vendor has provided services to the school for several years and maintains local availability within one hour of the facility. No solicitation is available, technical questions will not be answered regarding this requirement, and no competitive solicitation is planned. This acquisition falls under Simplified Acquisition Procedures, and interested parties should contact Charmaine Williams-James at charmaine.williams-james@bie.edu for further information, though the award decision has already been made and this notice serves as notification only.