A17_J_A_Under_the_SAT_FAR_13_BD_1.pdf
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- Attached to
- NOTICE OF INTENT TO AWARD A SOLE SOURCE CONTRACT
- Solicitation number
- DOIAFBO260047
About this file
This is a Single Source Determination justification document using Simplified Acquisition Procedures under the Simplified Acquisition Threshold. The document authorizes a sole-source contract with Automated Control System, Inc. (5801-B McLeod NE, Albuquerque, N.M. 87109; phone: (505)881-7070) for urgent HVAC/chiller system repair and maintenance services at Baca/Dlo'Ayazhi Community School operated by the Bureau of Indian Education, Navajo Division (NMNSA Agency Facility Management).
The requirement involves comprehensive service, maintenance, programming, and technical support for the school's existing Alerton Control System, including inspection, troubleshooting, diagnosis, network communication verification, sensor calibration, control panel work, VAV box testing, exhaust fan checks, backup system documentation, and software upgrades. The single-source justification is based on the contractor's unique qualifications as a highly specialized provider possessing exclusive knowledge of the proprietary Alerton Control System hardware, firmware, and software. Automated Control System, Inc. is the only authorized Alerton Controls vendor in the area and has provided services to the school for several years. The vendor is local and available within one hour of the facility. No competitive solicitation is planned, and no Subpart 5.2 notice will be posted. The document was signed by Facility Manager David Allison and Contracting Officer Charmaine Williams-James on April 15 and 17, 2026, respectively, with J&A Control Number JA25-00125 and Purchase Request Number 44039394.
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Text version
SINGLE SOURCE DETERMINATION USING
SIMPLIFIED ACQUISITION PROCEDURES (SAP) UNDER THE
SIMPLIFIED ACQUISITION THRESHOLD (SAT)
AUTHORITY: FAR 13.106-1(b)(1)
Requirement Title / Name:
Purchase Request Number:
Originating Office (Customer):
Division / Unit / Branch:
1. This is a justification for other than full and open competition.
Agency:
IA Acquisition Office:
2. Description of supplies or services required to meet agency needs.
3. Identification of the single source to be solicited.
Name of Proposed Contractor:
Street Address:
City, State, Zip:
Phone:
4. Reason for authority cited. The Contracting Officer has determined the circumstances of the contract deem only one source reasonably available.
Urgency: The nature of the requirement has been deemed urgent and following competitive procedures would result in unacceptable delays.
Only One source: Highly specialized supply/service (for example technological/ specific training requirements) contractor must possess unique qualifications.
Exclusive Licensing Agreement
Other Insert reason: (could be a special statue, etc.):
J&A Control Number
5. Rationale. Provide an explanation that supports the reason cited in #4.
6. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by Subpart 5.2 and, if not, which exception under 5.202 applies.
7. Originating Office Attestation:
I certify that the technical data which forms a basis for this justification is complete and accurate and meets the Government’s minimum needs.
8. Contracting Officer certification that the justification is accurate and complete to the best of the contracting officer’s knowledge and belief:
I hereby certify that this justification is accurate and complete to the best of my knowledge and belief.
Contracting Officer
| Requirement Title Name: URGENT; REPAIR HVAC/CHILLER SYSTEM |
| Purchase Request Number: 44039394 |
| Originating Office Customer: NMNSA Agency Facility Management |
| Division Unit Branch: A23 Bureau of Indian Education- Navajo |
| Name of Proposed Contractor: Automated Control System, Inc. |
| Street Address: 5801-B McLeod NE |
| City State Zip 1: Albuquerque, N.M. 87109 |
| City State Zip 2: (505)881-7070 |
| Text1: JA25-00125 |
| Text2: This proposal provides comprehensive service, maintenance, programming, and technical support for the existing Alerton Control System for Baca/Dlo'Ayazhi Community School that controls the school's HVAC infrastructure. The school's HVAC System operates on a proprietary Alerton Control platform, including BACnet-based controllers, system software, and integrated building management components. Due to proprietary nature of the hardware, firmware, programming architecture, and licensing software tools, services must be performed by an authorized and factory trained Alerton Controls provider to ensure system integrity, security compliances, and warranty protection. |
| Check Box7: Off |
| Check Box8: Yes |
| Check Box9: Off |
| Check Box10: Off |
| Text11: |
| Agency: [Bureau of Indian Education] |
| Acquisition Office: [A23 Bureau of Indian Education] |
| Text12: BIE- Baca/Dlo'Ayazhi Community School is in need of the Automated Control System inspected, troubleshoot and diagnosis to get the system back in good operational status. They may verify the network communication, review and calibration of sensors, inspection of control panels, wiring terminations, power supplies, functional testing of air handlers, VAV boxes, exhaust fans, boilers and chillers, backup of system databases and controller programs including alarms, check schedules, check activity logs, check override logs, check functionality DDC controllers, documentation of any failed devices and software upgrades that may needed. Automated Control System, Inc., are the only available authorized vendor dealer in the area. |
The vendor is local and is ready available to provide services and are 1 hr east from the school.. They have been providing services to the Automated Control System when the school were having issues with the system for Baca Community School for several years.
Text13: Automated Control Systems, Inc. has qualified technicians who possess the knowledge and have the crew of experienced personnel to complete system maintenance & preventive service, software & programming support, diagnosis & repairs, system optimization and technical support of the Alerton Control System. They have the equipment needed to interconnect the Alerton Control System. The Alerton Control System and equipment serve approximately 246 students and 60 staff daily at Baca/Dlo'Ayazhi Community School. The vendor is local and is ready available to provide services and are 1 hr east from the school.. They have been providing services to the Automated Control System when the school were having issues with the system for Baca Community School for several years.
NOI will be posted to award to be made.
| Text14: Name: David Allison | |
| Text15: Title: Facility Manager | |
| Text16: Office: Facility Management | |
| Text17: Name | |
| Text18: Office | |
| 2026-04-15T09:15:47-0600 | |
| DAVID ALLISON |
| 2026-04-17T13:42:08-0600 | |
| CHARMAINE WILLIAMS-JAMES |
File details come from the government source that posted it. Updated .