Linear Stages
Closed Solicitation Posted
- Solicitation number
- SLAC_360564_LinearStages
- Agency
-
Office of Science
Department of Energy
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 33399 All Other General Purpose Machinery Manufacturing
- Place of performance
- Menlo Park, California 94025, United States
- Points of contact
-
- Katherine Jill A. Coh kcoh@slac.stanford.edu (650) 926-2770
Notice details come from SAM.gov. Updated .
About this opportunity
SLAC National Accelerator Laboratory, operated by Stanford University for the Department of Energy Office of Science, is seeking quotes for two 2-phase linear stages with absolute encoders for research operations. The procurement requires specialized precision equipment with specific technical criteria including travel range greater than 60 mm, encoder resolution of 50 nm or better, motor mounting tables between 60-100 mm along each dimension, and motor/encoder cable lengths between 3-5 meters using BiSS-C protocol. The equipment must be compatible with ultra-high vacuum (UHV) conditions at levels less than 10^-9 torr, indicating use in sensitive scientific applications. Potential suppliers must complete three key documentation requirements: Buy American Act certification, representations and certifications supplement, and fixed price commercial supplies and services terms and conditions. The solicitation was posted on October 9, 2025, with a response deadline of October 23, 2025, providing vendors with a two-week window to prepare their quotes.
This procurement does not utilize any set-aside designations and is open to all qualified vendors capable of meeting the technical specifications. No incumbent contractors or current service providers are identified in the solicitation materials. While specific award values or budget ranges are not disclosed, the procurement falls under the "All Other General Purpose Machinery Manufacturing" NAICS category and is classified under PSC code AG12 for Energy R&D Services. The quantity is clearly specified as two linear stage units, suggesting a relatively small-scale but highly specialized procurement. Performance will take place in Menlo Park, California at the SLAC facility, where the precision equipment will likely support ongoing particle accelerator research and development activities requiring the ultra-high vacuum environment specifications.
Notice text
SLAC National Accelerator Laboratory is operated by Stanford University for the Department of Energy. As a management and operating contractor, subcontracts awarded by the Laboratory are not Federal procurements, and are not directly subject to the Federal Acquisition Regulations in 48 CFR. Nonetheless, certain Federal laws, Executive Orders, and regulations may affect our DOE approved purchasing system, as required by statute, regulation, or contract terms and conditions.
The following is attached for you to complete and review:
1.) Buy American Act (BAA)
2.) Reps and Certs Supplemental
3.) FP Commercial Supplies-Services T&C’s ( August 2023 )
Requested for Quote:
Technical Criteria Listed Below:
Two 2-phase linear stages with absolute encoders:
- travel range >60 mm, encoder resolution50 nm or better
- travel range >60 mm, encoder resolution 50 nm or better
- Motor mounting table between 60 – 100 mm along each dimension
Motor/encoder cable length between 3 – 5 m, protocol: BiSS-C
UHV: Compatible with vacuum level < 10^-9 torr
Connector type
LEAD TIME <=16 weeks
Required item(s) are listed below:
- 5101.10 Linear Stage – qty 1
- AD_32/42 Adapter – qty 1
- M.PH42.200.UHV-30.1-SmCo Stepper Motor – qty 1
- EA.RE.LIN.AD5101 ENCODER ADAPTION SERIES – qty 1
- ES.RE.RESLINO100B.32bit.V.1 Encoder System Renishaw – qty 1
- 5101.10 Linear Stage – qty 1
- AD_32/42 Adapter – qty 1
- M.PH42.200.UHV-30.1-SmCo STEPPER MOTOR – qty 1
- EA.RE.LIN.AD5101 Encoder Adaption Series - 1
- Quote is for product only; no on-site services permitted.
- ES.RE.RESLIN0200B.32bit.V.2 Encoder System Renishaw – qty 1
Source selection will be based on Lowest Priced Technically Acceptable Method and best Lead-Time.
Please provide a price and lead time quotation by 10/23/2025
Send quote to Jhamieb@SLAC.stanford.edu.
Please be advised that the requirement was also posted in SAM.gov.
Is there any room for additional discount such as for Academic, ICPT, GSA, or Government Institutions?
Buy American Act Certification (BAA) applies to awards over $10,000.
Representations & Certifications Rider is required. Once completed the Reps and Certs is valid for one year until renewal. If you have already completed one within the year please disregard. Otherwise, please complete and return.
All subcontractors are required to register in the System for Award Management (www.sam.gov).
This solicitation falls under the reporting requirements of E-Verify. Within thirty (30) days of award of a Subcontract the awardee must provide proof of enrollment in the E-verify Program. If proof of enrollment is not received within the specified timeframe the subcontract may be subject to cancellation. If you are unfamiliar with E-verify the following link will provide you with detailed information. www.dhs.gov/E-Verify
If possible, please provide a link to your webpage for published price list to substantiate for the prices quoted.
The resulting purchase order will be issued on a fixed price basis. SLAC National Accelerator Laboratory Terms and Conditions for Fixed Price Commercial Supplies and Services (Rev. August 2023) will be made a part of the resulting order. Please mark up terms and conditions if you wish to negotiate. No mark ups mean that you accept SLAC Terms and Conditions.
Payment Terms will be NET-30
For Domestic Suppliers - Freight terms will be FOB Destination Prepaid and Add. For Foregin Supplier - Shipment will be made CIP SLAC, Menlo Park, and Duty Unpaid.
You are requested to mark and identify proprietary/confidential information provided in response to the solicitation.
Contact me directly with any questions.
Kind Regards,
Jhamie Serena
Procurement Commodities Team
SLAC National Accelerator Laboratory
2575 Sand Hill Road Menlo Park, CA 94025
P- 650-926-2201
Files
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