J091--Refill Oil Fuel Tanks

This is a Sources Sought notice only. This is not a request for quotes and no contract will be awarded from this announcement. The Government will not provide any reimbursement for responses submitted in response to this Source Sought notice. Respondents will not be notified of the results of the evaluation.

If a solicitation is issued it shall be announced at a later date, and all interest parties must response to that solicitation announcement separately. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

The purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 424720, (Petroleum and Petroleum Products Merchant Wholesalers (except Bulk Stations and Terminals)) with a size standard 200 employees. The Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1) is seeking to identify any vendor capable of Refilling the Fuel Oil Tanks at the White River Junction VAMC per the Statement of Work below.

This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the requirement described below. Vendors are encouraged to submit information relative to their capabilities to fulfill this requirement, in the form of a statement that addresses the specific requirement identified in this Sources Sought. Information received from this Sources Sought shall be utilized to facilitate the Contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy.

Submission Instructions: Interested parties who consider themselves qualified to provide the services are invited to submit a response to this Sources Sought Notice by 5:00PM EST, 11 September 2023. All responses under this Sources Sought Notice must be emailed to Kenya Mitchell at kenya.mitchell1@va.gov with RFQ # 36C24123Q1095 in the subject line. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

Interested parties should complete the attached Sources Sought Worksheet. Parties may submit additional information related to their capabilities, provided it contains all the requirements contained in the Sources Sought Worksheet. Responses to this Sources Sought shall not exceed 8 pages. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe PDF format.

Sources Sought Worksheet

QUALIFICATION INFORMATION:

Company / Institute Name: _______________________________________________________

Address: ______________________________________________________________________

Phone Number: ________________________________________________________________

Point of Contact: _______________________________________________________________

E-mail Address: ________________________________________________________________

Unique Entity Identifier (UEI) #:Â ___________________________________________________

CAGE Code: __________________________________________________________________

SAM Registered: (Y / N)

Other available contract vehicles applicable to this sources sought (GSA/FSS/NASA SEWP/ETC): __________________________________________________________________

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SOCIO-ECONOMIC STATUS:

VIP Verified SDVOSB: (Y / N)

VIP Verified VOSB: (Y / N)

8(a): (Y / N)

HUBZone: (Y / N)

Economically Disadvantaged Women-Owned Small Business: (Y / N)

Women-Owned Small Business: (Y / N)

Small Business: (Y / N)

NOTE: Respondent claiming SDVOSB and VOSB status shall be registered and Center for Veterans Enterprise (CVE) verified in VetBiz Registry www.vetbiz.gov.

BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB, VOSB, SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION.

CAPABILITY STATEMENT:

Provide a brief capability and interest in providing the service as listed in Attachment 2 STATEMENT OF WORK with enough information to determine if your company can meet the requirement. The capabilities statement for this Sources Sought is not a Request for Quotation, Request for Proposal, or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company s ability to provide the services outlined in the SOW. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation.

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STATEMENT OF WORK

Refill Fuel Oil Tanks

The White River Junction VA Medical Center needs to have several fuel tanks for use by our boiler plant filled.

STATEMENT OF WORK:

Provide services to accomplish the following tasks, assuring compliance with all OSHA, VA, and equipment manufacturers guidelines/specifications.

Ultra-low Sulphur content fuel oil must be used.

Provide all labor, equipment and material to complete the following:

Fill fuel tank #1 with approximately 8500 gallons of oil.

Fill fuel tank #2 with approximately 8500 gallons of oil.

Fill fuel tank #3 with approximately 8500 gallons of oil.

Fill fuel tank #4 with approximately 8500 gallons of oil.

Provide fuel quality test results to the Contracting Officer Representative (COR).

OTHER CONSIDERATIONS FOR PROPOSAL

This work takes place in a functioning hospital, surrounded by staff and patients. Materials and equipment will be brought in and construction materials/debris shall be properly contained to comply with regulations and standard Infection Control practices.

All workers are required to sign in and out at Building 37 every workday. Those without a permanent badge will log and wear a temporary badge, returned each day.

Perform work in compliance all applicable state, federal regulations and VA Specifications including but not limited to:

01 00 00 - General Requirements

VA Specifications: http://www.cfm.va.gov/til

Specification 02 82 13

VHA Directive 2008-001

VA Handbook 0730/2 http://www.cfm.va.gov/TIL/cpro/cpTop14.pdf

Additionally, the following must be submitted and approved by the VA before the contractor begins work on site:

Work plan that was submitted to State and copy of application and permit

Activity Hazard Analysis (AHA). A blank AHA form is available at http://www.swf.usace.army.mil/pubdata/safety/PDF/blank_AHA_Form.pdf.

Infection Control Plan

Schedule

Material Safety Data Sheets (MSDS) for any hazardous materials to be brought on site.

Shop Drawings

Construction Submittals

The provisions of all applicable NFPA, OSHA, EPA, and VA codes, Federal, State, and local regulations shall be followed throughout the course of this project. Applicable VA publications and design manuals are available to the successful bidder at www.va.gov/facmgt.