J065--SPS Tool Sharpening and Repair Cincinnati VAMC

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Evaluation Factors

The contractor is to provide a narrative description showing vendor competency & proficiency in the following: full repairs and refurbishments to entail complete reinsulating, laser welding, straightening, testing, realigning, machining, powder coating, sharpening, and complete rebuilds as well as other actions needed to bring instruments to original design specification & in compliance with ANSI-AAMI ST-79 part 7.7.

The contractor shall furnish evidence of ISO 9001:2015 certified Other Electronic & Precision Equipment Repair & Maintenance certification, furnish documentation of certification with bid submission.

Contractor shall provide descriptive response of how you are able to provide 1-hour response time to initial trouble call via a phone call and 24 hours onsite.

Provide a narrative plan of how you plan to meet cart repairs including case carts, loading carts, once per month (infrequent typically 1-2 per year.)

Describe your plan to assure quality assurance including techniques or references for accuracy when sharpening different scissors, repairing needle holders, Hemostats, forceps, etc.

Describe your expertise for reporting work performed utilizing facility tracking software, Censitrac.

Provide a plan that demonstrates the ability to accomplish at least 1,100 plus trays including 8000 plus instruments at least annually. Estimation of 90 trays per month and or equivalent to 15-20 trays a week including misc. individual instrument repairs.

Cincinnati Tool Sharpening Questions and Answers:

There are numerous endoscopes, rigid and flexible, along with power tools and other non-instrument items listed in the equipment list. Is there a repair history on all the scopes and power tools so any contractor can provide an accurate bid?  No endoscopes, Power tools. Is it assumed that costly endoscope repairs be paid for by the Contractor? No Endoscopes

Based on the 90 trays per month, is it assumed that instrument repair and sharpening is onsite 2 days a week? 1-2 days

What brand and model number are the blue light scopes? No blue scopes

How many days per week are you currently receiving onsite services? (1)

Is the POP correct for contract start? YES

In reviewing the instrument list, we found that the list also includes items that are not typically serviced onsite in a mobile lab. These items include rigid endoscopes, power and video equipment etc. We are assuming these pieces of equipment were included with the inventory list as it was pulled from the instrument tray tracking system.

Should we assume these items would not be part of an annual service agreement? No endoscopes, power, or video equipment should be included

If to be included, can you provide a complete inventory with model number and quantity of each item?

If included, will you add a separate Clin to the cost schedule to price these serialized devices?

Is there a desired cleaning schedule for the Belimed Sterilizer Racks, such as 2 times annually etc.? (2) Annually

How many case cart repairs are averaged per month? (1)