HVAC Cleaning for DDJC

Added: Jul 08, 2015 1:12 pm Contractor shall provide all labor, materials, equipment, supplies and supervision to provide a complete cleaning of the existing HVAC equipment and ductwork in Building 16B Mezzanine, Building 30 and Building 100 at DLA Distribution San Joaquin CA (DDJC), Tracy CA 95304

The following summary of work is for the purpose of general information and is not intended to include and describe every feature or item or to define the scope of work. It is expected that the contractor will visit the site of work and thoroughly familiarize himself with the conditions existing there. Failure on the part of the contractor to acquaint himself with the site conditions will not be sufficient reason for any increase in contract price.

a. Ductwork cleaning shall be performed for the entire air distribution and exhaust system, including fans, coils, filters, etc. Inside of ducts, plenums, and casing shall be thoroughly cleaned of debris and blown free of small particles of rubbish and dust and then shall be vacuum cleaned before installing outlet faces. Plenum areas shall be inspected and sealed air tight with approved method (foil backed duct tape and/or sheet metal coverings screwed in place and sealed with foil backed duct tape).

b. All diffusers, registers, and grilles shall be removed and thoroughly cleaned of debris and blown free of small particles of rubbish and dust.

c. Equipment shall be wiped clean, with traces of oil, dust, dirt, or paint spots removed. New filters shall be provided and installed after ducts, plenums, casings, and other items specified have been vacuum cleaned. Bearings shall be properly lubricated with oil or grease as recommended by the manufacturer. Fan and fan assemblies shall be thoroughly cleaned by power vacuuming and power washing, degreasing, scraping and wire brushing where required. Belts shall be tightened to proper tension. Air conditioning coils shall be cleaned with a detergent solution specifically designed and recommended by the manufacturer. All evaporator drain pans and condensation lines shall be cleaned. All Variable Air Volume (VAV) and exhaust systems shall be cleaned where applicable. Control valves and other miscellaneous equipment requiring adjustment shall be adjusted to setting as recommended by the original equipment manufacturer.

d. After cleaning of HVAC system is complete, the Contractor shall inspect the conditions of all air ducts, fire dampers, springs and fusible links, duct and vane surfaces, duct liners and insulation, coils and fins, condensation drains, combustion chambers, support structures, and related equipment. All data including deficiencies encountered and recommended corrective action shall be recorded and submitted to the Contracting Officer.

e. All waste, dirt, water and debris resulting from cleaning work, except as indicated or specified otherwise, shall become the property of the Contractor and shall be removed from the limits of Government property daily unless otherwise directed so.

All work shall be performed complete and in accordance with the specifications, drawings and solicitation requirements.

Period of Performance:
Contractor shall commence work upon receipt of the Notice to Proceed (NTP) and complete the entire work ready for use within 90 calendar days from receipt of the NTP.

The work to be performed shall be during the regular working hours. Contractor's working hours, which do not require a power outage, will coincide with working hours of DDJC, a normal five (5) day, forty (40) hour week, Monday through Friday, from 7:00 A.M. to 3:30 P.M., except Federal holidays. Federal holidays are those days officially observed by the Federal Government. Saturday holidays are observed on the preceding Friday and Sunday holidays the following Monday. New Year's Day, Martin Luther King Day, President's Day, Memorial Day, July Fourth, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, and any other day as may be declared by the President to be a Federal holiday.

This acquisition is set-aside 100% for Small Business concerns.

The NAICS Code for this procurement is 238220. The small business size standard is $15,000,000.00

The magnitude of this construction effort is between $100,000.00 and $250,000.00.

The tentative timeframe for issuance of Invitation for Bid (IFB) SP3300-15-B-0005 for the above stated requirement is on or around July 24, 2015. A pre-proposal/site visit will be conducted. The exact date and time for the pre-proposal/site visit will be stated in the solicitation package. The solicitation will also establish the bid opening date and time.

Access to the solicitation package to include the specifications and drawings will only be made available to prospective offerors via the Federal Business Opportunities (FedBizOpps) website at http: www.fbo.gov. Hard copies of the solicitation will not be distributed.

Any questions concerning this project should be directed to the Acquisition Specialist Michael Minto at Michael.Minto@dla.mil. All questions should be submitted in writing via email to the above.

Prospective offerors are cautioned concerning their responsibility to access the website for any amendments that may be issued under the IFB. There will be no advance notification of amendment issuance. Prospective offerors are advised to consult the website frequently to check for any amendments. Amendments may be issued up until the bid opening date. Failure to acknowledge amendments may render your bid ineligible for award.

All offerors MUST be registered in the System for Award Management (SAM) Database at http://www.sam.gov or an award cannot be processed. The solicitation will identify all information that the prospective offeror must submit in order to be considered for award. Failure to submit all the information requested by the solicitation may result in the bid being eliminated from consideration for award.

All responsible small business concerns may submit a bid which shall be considered by this agency. The Government intends to award one contract as a result of this IFB. Award will be made to the lowest responsive, responsible bidder. An offeror must be determined responsible according to the standards of FAR Subpart 9 to be eligible for award.