H399--Annual Fire Door Inspection

The Omaha and Grand Island VAMC requires annual maintenance of fire, and smoke door assemblies annually per NFPA 80, NFPA 101, CMS and TJC regulations. See the excerpt from the solicitation statement of work. If you are interested in placing a bid for this solicitation, see the attached solicitation documents. Bids may be emailed to the following email address; scott.morrison2@va.gov

PERFORMANCE LOCATIONS:

VA Nebraska-Western Iowa Health Care System DOUGLAS COUNTY

4101 Woolworth Ave

Omaha, NE 68105-3601

Grand Island VA Medical Center HALL COUNTY

2201 No. Broadwell Avenue

Grand Island, NE 68803-2196

SERVICES Contractor must complete work during specified 1 week timeframe by the VA at time of award for inspections to be complete at both the Omaha and Grand Island locations. In the event the contractor is unavailable the VA will provide two alternate dates for the contractor s selection (no later than 45 days after award of a contract).

The contractor shall provide a schedule, list of onsite persons with contact information and check into and out of the engineering office during each day of work. While on site, the contractor shall be responsible for phasing inspections during and after hours to limit impact to clinical operations. Contractor must mark up and provide accurate list of fire and smoke rated barriers. The VA will provide the contractor with escort privileges during the first site visit to review existing doors and familiarity with the site. After this period, it is the contractor s responsibility to have a competent staff member that can walk the site.

This 13-point check includes the following, with the most recent code of NFPA 80 taken,

Labels are clearly visible and legible.

No open holes or breaks exist in the surface of either the door or frame.

Glazing, vision light frames, and glazing beads are intact and securely fastened in place, if so equipped.

The door, frame, hinges, hardware, and noncombustible threshold are secured, aligned, and in working order with no visible signs of damage.

No parts are missing or broken.

Door clearances do not exceed clearances listed in 4.8.4 and 6.3.1.7.

The self-closing device is operational; that is, the active door completely closes when operated from the fully open position.

If a coordinator is installed, the inactive leaf closes before the active leaf.

Latching hardware operates and secures the door when it is in the closed position.

Auxiliary hardware items that interfere or prohibit operation are not installed on the door or frame.

No field modifications to the door assembly have been performed that void the label.

Meeting-edge protection, gasketing, and edge seals, where required, are inspected to verify their presence and integrity.

Signage on doors covers less than 5% of door face and it not attached with mechanical fasteners.Â

In the event a door assembly fails the above checklist, the contract shall furnish the VA with an ILSM filled out (document to be provided in contract award) to include contractor personnel on site, and how to mitigate risk.

Reporting: Within 7 days of inspection completion,

The contractor shall provide the VA TPOC with a list of door inspected (location, floor, stairwell number), each of the inspection items listed below with either a pass or fail corresponding, the date, the qualified persons performing the work, repairs made to the door.

The contractor is to provide an itemized list of corrective action for failed door assemblies to include price per part, price per labor, lead time for delivery and proposed dates for install

A listing of the location of each Door, such Door s number, the Door s handing, the Door s fire rating, the door s ranking system score, and whether such Door is compliant or non-compliant. If a Door is non-compliant, a detailed explanation of non-compliance shall be provided.

Digital photographs will be provided only of non-compliant Doors where the CONTRACTOR deem it beneficial to provide pictures to better illustrate the Door s deficiency.

Upon completion of the inspection, the contractor will provide a detailed quotation for any repairs outside of this scope.