Guard II services for Virginia

Friday, September 6, 2013 Q&A:

Q: The addendum incorporated via amendment 6 is for the International Union, Security, Police, and Fire Professionals of America (SPFPA) Local 453. However the CBA provided for Richmond under Amendment 2 is for the United Government of Security Officers of America Local 40 and the CBA provided for Norfolk is for the United Union of Security Guards. There was not a CBA provided for SPFPA.

A: According to the incumbent contractor the International Union, Security, Police and Fire Professionals of America local 453 took over for the United Government of Security Officers of America Local 40.

Thursday, September 6, 2013 - Amendment 6

The document titled 'FPS SOUTHERN VA Local 453 Addendum' is an addendum to Attachment 5b - 2010-3611 VA CBA Richmond, Amendment 2 of the subject RFP and is hereby incorporated.

Based on the foregoing, the closing date for the subject RFP is extended from Friday, September 6, 2013 at 10:00 am to Monday, September 9, 2013 at 2:00 pm.

Thursday, September 5, 2013 additional Q&A's

Q: In the past for redacted copies of a Technical report there has been a code of some sort that is inserted for company names and other names in the proposal. Can you tell me what the instructions are.

A: The Government does not require a special code in place of the contractors name for the redacted copy of the Management Approach.

Q: Also, My other question is how to submit the proposal. Do we e-mail the proposal to you in pdf format or is there another way to submit the proposal to you. Thank you.

A: Proposals must be submitted in accordance with the instructions set forth via Amendment 2 of the solicitation.

Those instructions can found starting on page 44 of the document titled Section C & E-Amendment 2.

Offerors shall submit their proposals electronically through the DHS Electronic Proposal Submission Portal only.

The URL for the DHS Electronic Proposal Submission Portal is:
http://www.dhs.gov/dhs-electronic-proposal-submission-portal

The DHS Electronic Proposal Submission Portal URL will provide direct access to FedBizOpps (FBO). Offerors shall follow FBO submission instructions once the FBO website is accessed. Proposals submitted electronically will be considered late unless the offeror completes the entire transmission of the proposal before the closing date and time for receipt of proposals under this solicitation. Failure to submit proposals electronically via FBO or in a timely fashion will render the proposal non-conforming and ineligible for further award consideration.

Wednesday, September 4, 2013

Clarification on the answer to question #47 is as follows:

Q: Exhibit 7 outlines the physical ability test requirement for the PSOs.  Is the PAT a new requirement for this solicitation or has the PAT already been implemented under the existing contract?

A: The PAT is a new requirement under this solicitation.

Wednesday, September 4, 2013, part 2

Q: Please confirm that the updated RFP provided via Amendment 2 (identifying the 4 separate files) contains the proposal submission instructions that offerors are to follow in submitting their proposals, and that offerors should not follow the pre-proposal conference slide instructions that discuss the submission of only 2 files.

A: Offerors should follow the proposal submission instructions in Section C & E provided via Amendment 2. It is not the Governments intent to limit the number of files uploaded to the FBO website.

Wednesday, September 6, 2013, part 2

Q: Please confirm that the updated RFP provided via Amendment 2 (identifying the 4 separate files) contains the proposal submission instructions that offerors are to follow in submitting their proposals, and that offerors should not follow the pre-proposal conference slide instructions that discuss the submission of only 2 files.

A: Offerors should follow the proposal submission instructions in Section C & E provided via Amendment 2. It is not the Governments intent to limit the number of files uploaded to the FBO website.

Wednesday, September 6, 2013

Clarification on the answer to question #47 is as follows:

Q: Exhibit 7 outlines the physical ability test requirement for the PSOs.  Is the PAT a new requirement for this solicitation or has the PAT already been implemented under the existing contract?

A: The PAT is a new requirement under this solicitation.

Monday, September 3, 2013

Attached please find the Questions and Answers related to the subject RFP.

Amendment 5 is issued to incorporate the following:

1. Attachment 2 - HSHQE3-13-R-00006 SOW Exhibits - Sep 2013

Wednesday, August 28, 2013

The closing date for the subject RFP is extended to Friday, September 6, 2013 at 10:00 am.

Thursday, August 22, 2013

Amendment 3 is issued to incorporate the following:

1. The closing date for the subject RFP is extended from Monday, August 26, 2013 at 2:00 pm to Tuesday, September 3, 2013 at 2:00 pm.

2. The attached Excel spreadsheet titled ‘Attachment 13 - Cert Log, Amendment 3' is hereby incorporated into the subject RFP for informational purposes only.

3. The attached Excel spreadsheet titled ‘Attachment 14 - CBA by Post, Amendment 3' is hereby incorporated into the subject RFP for informational purposes only.

Wednesday, August 15, 2013- Amendment 2

Amendment 2 incorportates the following documents:
1. Section C & E- Amendment 2
2. Attachment 5a - 2010-3610 VA CBA Norfolk, Amendment 2
3. Attachment 5b - 2010-3611 VA CBA Richmond, Amendment 2
4. Attachment 8 - Field Level Supervision, Amendment 2
5. Attachment 11 - Seniority List (HSHQE3-13-R-00006, Amendment 2)
6. Attachment 12 - Pricing Schedule (HSHQE3-13-R-00006, Amendment 2)
7. Excel Spreadsheet version of the Post Exhibit

A pre-proposal teleconference is scheduled for Thursday, August 8, 2013 at 2:00 pm.

The call-in number and pass-code for the pre-proposal conference was emailed, on Wednesday, August 7 at approximately 1:16 pm (EST), to those company representatives that requested the information.

If an email request to attend the pre-proposal conference was sent and an email with the call-in number and pass-code was not received please contact the contract specialist as soon as possible:

Jessica Rodriguez
jessic.rodriguez@hq.dhs.gov
215-521-2276

A copy of the pre-proposal powerpoint, talking points and the pre-proposal attendance will be uploaded to FBO after the teleconference. 

Amendment 01 is to clarify the following:

1. Questions due: Monday, August 12
2. Pre-proposal conference: Thursday, August 8
3. Proposals due: Monday, August 26 at 2:00 pm
4. Instructions for the electronic submission of proposals.

Friday, July 26, 2013

This RFP is hereby issued on July 26, 2013 with a 30-day closing date of August 26, 2013.

A brief pre-proposal presentation via teleconference is tentatively scheduled for the Friday August 8. The exact date and time is to be determined. All interested parties should contact the contract specialist at, jessica.rodriguez@hq.dhs.gov, no later than Tuesday, August 6, 2013 to request the call-in number and pass-code. The subject line of the email should read as follows: HSHQE3-13-R-00006 Pre-Proposal Request - "Company Name".

A copy of the presentation and any applicable and/or pertinent notes from the teleconference will be uploaded to FBO.

It is requested that all questions be submitted via email in an excel spreadsheet format no later than COB Monday, August 8, 2013. The spreadsheet should include a column for each of the following: company name, questions, the reference document (ex. SOW, SOW Exhibits etc.), reference page#, reference paragraph and reference sentence. The subject line of the email should read as follows: HSHQE3-13-R-00006 Questions - "Company Name".

It is also requested that questions be submitted in a timely fashion to the contract specialist as the responses may take some time to gather. It should be noted that, the closing date may not be extended due to late submissions of questions.

The Department of Homeland Security, Office of Procurement Operations, Federal Protective Service Acquisition Division, East Consolidated Contracting Group intends to procure armed protective security officer services at various locations throughout the Virginia. This requirement is being solicited as a commercial item in accordance with FAR Part 12. It is anticipated that a single award, labor-hour type, indefinite delivery/indefinite quantity type contract will be established as a result of the solicitation. The contract will consist of a 12-month base period followed by four 12-month options with an additional 6-month option pursuant to FAR 52.217-8.

The NAICS code for this acquisition is 561612, Security Guard and Patrol Services. The size standard is $19 million.

As an integral part of this security effort, the contractor shall provide and maintain all management, supervision, manpower, training, equipment, supplies, licenses, permits, certificates, insurance, pre-employment screenings, reports, and files necessary to accomplish this requirement. The RFP will require the submission of a technical proposal as well as a price proposal. All proposals received from industry will be evaluated using Best Value Trade-Off Procedures. This requirement is being solicited unrestricted.

All contractors must be registered in the Central Contractor Register CCR (http://www.ccr.gov). Further offerors are required to complete their Online Representations and Certifications Applications (ORCA) at http://orca.bpn.gov.

A pre-proposal teleconference will be held approximately seven business days after the solicitation is released. The anticipated release date of the solicitation is July 1, 2013. The date and time of the teleconference will be established at the time the solicitation is released.