HSHQE3-13-R-00006 _Pre-Proposal_Conference_Presentation.ppt

FPS Region 3 PSO Services for the State of Virginia Issued via www.fbo.gov on July 26, 2013

PSO Services Region 3 - Virginia

PSO Services Region 3 - Virginia

Disclaimer:

PSO Services Region 3 - Virginia

Federal Protective Service Mission Statement Protecting the critical infrastructure and key resources of the United States is essential to our Nation’s security, public health and safety, economic vitality, and way of life. The Federal Protective Service (FPS) protects one component of the Nation’s infrastructure by mitigating risk to Federal facilities and their occupants. FPS ensures that Federal properties are safe and secure for Federal employees, officials, and visitors in a professional and cost-effective manner by deploying a highly trained and multi-disciplined police force.

PSO Services Region 3 - Virginia

Request for Proposals

PSO Services Region 3 - Virginia

Request for Proposals RFP Closing Date – August 26, 2013

See solicitation for specifics

PSO Services Region 3 - Virginia

Proposal Submission Requirements

Proposals shall be comprised of two (2) separate files.

The first file shall contain one (1) redacted copy of the Management Approach portion of the technical (non-price) submission. The redacted version shall be redacted to remove any company identifying information including the company name, logo’s, key personnel, graphics, etc.

The second file shall contain one (1) un-redacted copy of the technical (non-price) submission and one (1) copy of the pricing submission and all other documents required by the solicitation (e.g. SF 1449, Pricing Schedule, Price Element Breakdown, Disclosures, Representation & Certifications, Subcontracting Plan (if applicable), etc.).

All of these files should clearly identify the RFP for which it is being submitted All documents must be searchable as either a Word, PDF document or Excel file.

Any submission that does not comply with the above will not be evaluated.

PSO Services Region 3 - Virginia

Contract Type

PSO Services Region 3 - Virginia

Contract Award Government anticipates awarding the requirements as follows:

On or before December 1, 2013

PSO Services Region 3 - Virginia

Contract Transition Government anticipates a 120 day transition period before PSOs stand post.

Period of Performance FPS intends to award a follow-on effort on or before December 1, 2013.

Individual task orders will include specific performance periods

PSO Services Region 3 - Virginia

General Scope The contractor shall provide and maintain all management, supervision, manpower, training, equipment, supplies, licenses, permits, certificates, insurance, pre-employment screenings, reports, files, and any other resources necessary to accomplish the required PSO services as described in the solicitations

PSO Services Region 3 - Virginia

General Scope (con’t)

PSO Services Region 3 - Virginia

PSO Services Region 3 - Virginia

In addition to the Basic PSO services detailed in the SOW, the contractor shall be required to provide TAS, ESS and COOP.

PSO Services Region 3 - Virginia

Basic Services Permanent ongoing services specifically included in the task order(s) at time of award or added through modification up to any established maximums identified in the contract.

Temporary Additional Services (TAS)

Emergency Security Services

(ESS)

Continuity of Operations Plan (COOP) Implementation

Site Locations

Insurance Requirements Insurance Requirements: Certificate required before actual work is performed. The successful Contractor must furnish the Contracting Officer a current Certificate of Insurance, meeting the minimum requirements specified in the solicitation. A new certificate must be presented before physical performance on all option periods.

Source Selection Criteria Contractors shall submit quotes based on the following three (3) evaluation factors:

Source Selection Criteria (con’t)

Relevant Past Performance Relevant past performance is recent (i.e. performed within the last 3 years) performance under projects that are of a similar or directly related scope, magnitude and complexity to the requirement described in the solicitation.

The Government reserves the right to obtain information from sources other than those identified by the Contractor. The Government will also consider the quality of the Contractor’s relevant past performance.

In determining the rating for the past performance evaluation factor, the Government will give greater consideration to the contracts which the Government feels are most relevant to the current RFP.

Note #3 - In determining the rating for the past performance evaluation factor, the Government will give greater consideration to the contracts which the Government feels are most relevant to the current RFP in terms of scope, magnitude and complexity.

Teaming Arrangements Reference FAR 9.6 Provide a narrative or the actual teaming agreement

Include the roles & responsibilities and the distribution of effort for each partner (by type and percentage) anticipated in performance

Where a teaming arrangement is proposed, a narrative and/or the actual Teaming Agreement if one exists, shall be submitted as part of the proposal by the managing partner of the joint venture or the prime contractor. The Government is interested in the roles, responsibilities, and distribution of effort (by type and percentage) between the parties in performance of the Government’s requirement and this narrative may enhance the Government’s understanding of your proposal. This narrative and/or Teaming Agreement will not count against the stated 20 page size limitation of the Technical Proposal.

Management Approach

Successful Offeror’s Management Approach will be incorporated into the resultant contract.

Note #1 - Offerors provide management strategies and proposed solutions demonstrating how they will result in better value to the government.

Schedule of Prices Basic Services, TAS and ESS CLINs will be priced as weighted average hourly rates (fully burdened).

COOP - Since COOP implementation costs cannot be pre-determined at this time, the Government has provided estimates and established Not To Exceed (NTE) Amounts in the Schedule of Supplies/Services and Prices.

Schedule of Prices (con’t)

Note #1 – Contractors shall also submit their price quotes on the form SF 1449 as well.

Price Element Breakdown

Basis for Selection The Government will select the responsible Contractor whose proposal, in conforming to this RFP, provides the overall best value to meet the Government’s requirements, price and non-price factors considered. Only apparent successful offeror determined to be responsible pursuant to FAR 9.104-1 will be issued a contract.

Efficient Competition Offerors are advised that the Government may not evaluate the technical proposals of all offerors under this RFP. The government will first review the total evaluated price of all proposals received. The technical proposals of those offerors whose pricing is determined by the Contracting Officer to be most competitive may be reviewed prior to, or instead of, other technical proposals received. Based on the initial review of these technical proposals, the government may not evaluate the technical proposals of other offerors, whose total evaluated pricing was higher than that of one already evaluated and already assigned the highest possible technical rating. This would occur when the Contracting Officer determines that any possible technical superiority of an unevaluated (and higher priced) technical proposal, over (a lower priced) one that was already evaluated and assigned the highest possible technical rating, would not warrant any additional price premium.

Federal Protective Service Points of Contacts

Todd Wanner, CO

E-mail: todd.m.wanner@hq.dhs.gov Phone: 215-521-2251 PSO Services Region 3 - Virginia

Questions

Forward any questions to jessica.rodriguez@hq.dhs.gov