EMB Generator PMSC Contract

The Department of State seeks quotations for preventive maintenance and inspection services on two Caterpillar diesel standby generator systems at the U.S. Embassy in Stockholm, with quotations due July 15, 2026 at 10:00 a.m. local time (extended from July 9 via Amendment SF 30-16c issued July 7). Award will be made to the responsible company submitting the lowest acceptable offer based on initial quotations without discussions, though discussions may occur with companies in the competitive range if necessary.

Place of performance is Stockholm, Sweden. The contract covers the period 2026–2027 and encompasses quarterly, semi-annual, and annual preventive maintenance inspections on the Chancery Generator (Caterpillar 3408/3406, 318 kVa/255 kW) and PCC Generator (Caterpillar 3306, 215 kVa/172 kW) in accordance with manufacturer recommendations. The contractor must supply all labor, materials, tools, testing equipment, and consumable parts; hardware and electronic/electrical part replacements require advance COR approval and separate pricing. Annual maintenance includes load bank testing at 25%, 50%, 75%, and 95% load, fuel consumption recording, alternator bearing temperature recording, and cooling system coolant replacement per manufacturer schedule with thermostat replacement.

The contractor must provide emergency generator support within 24 hours of COR contact, obtain OEM authorization credentials, maintain proof of hazardous waste disposal per government and local law, and submit laboratory analysis for oil and coolant samples at contractor expense. Key deliverables include contractor personnel information, maintenance schedule, Certificate of Insurance, OEM authorization certificate, maintenance checklists, laboratory reports, PMI/service reports, and invoices, each with specified submission timelines. All offerors must be registered in SAM prior to proposal submission per FAR 4.1102 and acknowledge receipt of the amendment. NAICS 561210; PSC J061.