(Amended) Door Access Control System and Badging Station for USDA ARS in Kimberly, ID
Closed Solicitation Posted
- Solicitation number
- 1232SA25Q0074
- Agency
-
Agricultural Research Service
Department of Agriculture
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561621 Security Systems Services (except Locksmiths)
- Place of performance
- Kimberly, Idaho 83341, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The USDA Agricultural Research Service is seeking a contractor to remove an existing access control system and replace it with a new door access control system and badging workstation that is compatible with the USDA Lenel Enterprise System at their facility in Kimberly, Idaho. The procurement is structured as a combined synopsis/solicitation under solicitation number 1232SA25Q0074, utilizing FAR Part 12.6 and Part 13 simplified acquisition procedures for commercial items. Offerors must complete FAR Provision 52.212-3 online at SAM.gov and reference the attached RFQ terms and conditions for specific evaluation criteria and submission requirements. A mandatory site visit is scheduled for September 4, 2025 at 2:00 PM Mountain Time, requiring pre-registration by September 3, 2025, with specific health and security protocols including no avian contact for seven days prior and mask requirements. The response deadline is September 12, 2025 at 1:00 PM Mountain Time, with delivery required within 60 days after contract award.
This solicitation was originally issued as a total small business set-aside under NAICS code 561621 (Security Systems Services) with a $25 million size standard, but has been amended to full and open competition as documented in the SF30 modification dated August 21, 2025. The procurement involves one line item (CLIN 0001) for the complete door access control and badging system on a lump sum basis. Performance will take place at the USDA ARS Northwest Irrigation and Soils Research Laboratory located at 3793 N. 3600 E., Kimberly, ID 83341. The contractor will have 60 days from contract award to complete the installation and system integration with the existing USDA Lenel Enterprise System. Special site visit requirements include citizenship verification for non-US citizens who must bring passports, and strict biosecurity protocols prohibiting recent avian contact due to the agricultural research nature of the facility.
Notice text
3 versions
Update #3 · Latest ·
Note: This solicaition has been amended and is now unrestricted (full and open competition). Please see the attached SF30. There will be a new site visit on September 4, 2025 at 2pm Mountain Time. If you would like to attend we ask:
• The names of any visitors, and whether or not they are US citizens (if not, they should bring a passport)
• All visitors must not have had any avian contact for the preceding seven days prior to the visit.
• All visitors must be prepared to wear a mask at all times indoors, or outdoors when within 6 feet of any other person if local state or federal mandates are in effect.
All individuals interested in attending the site visit should pre-register by emailing shane.swafford@usda.gov and michael.sherlock@usda.gov no later than September 3, 2025 at 1:00 p.m. Mountain Time. with a list of names of attendees and
company represented. This is necessary to ensure that the site is prepared for the number of visitors expected.
COMBINED SYNOPSIS/SOLICITATION
i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the procedures contained in FAR Part 12.6, Acquisition of Commercial Items, and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
ii. The solicitation number is 1232SA25Q0074 and is issued as a Request for Quotation (RFQ).
iii. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2025-03 dated 01/17/2025.
iv. This solicitation is issued as total small business set-aside. The associated NAICS code is 561621 the small business size standard is $25.0M
v. List CLINS, item descriptions, quantities and units of measure:
0001 Door Access Control and Badging System 1 LS
vi. Description/Statement of Work/Specification:
Remove existing access control system and replace with new access control system and badging workstation compatible with USDA Lenel Enterprise System IAW specifications document (attachment 1).
vii. Date(s) and place(s) of delivery and acceptance:
60 days after award of contract
USDA ARS NWISRL
Kimberly, ID
3793 N. 3600 E. 83341
viii. FAR Provision 52.212-1, Instructions to Offerors-Commercial, is incorporated by reference and applies to this acquisition. Please see the attached RFQ terms and conditions for the submission requirements and its addendum.
ix. Evaluation:
For the evaluation criteria, please see the attached RFQ terms and conditions.
x. Quoters are required to complete in full FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Items (DEVIATION), with their quote online at SAM: www.sam.gov. A quoter must state in their quote if they completed FAR 52.212-3 online and that is it up-to-date and valid. See the attached RFQ terms and conditions for more requirements.
2
System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Agencies will not consider or use these representations. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM
xi. FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. Please see the attached RFQ terms and conditions for its Addendum.
xii. FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (DEVIATION), is incorporated and applies to this acquisition. Please see the attached RFQ terms and conditions that are applicable to the acquisition.
xiii. There are no additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.
xiv. The Defense Priorities and Allocations System (DPAS) and assigned ratings are not applicable to this solicitation.
xv. Date, time and place quotes are due.
Quotes are due by September 12, 2025 at 1:00 p.m. Mountain Time.
Submit quotes to the following e-mail address(es), by the quote due date and time:
Michael.Sherlock@usda.gov
Late quotes after the established deadline may be considered only if it is in the government’s best interest and if it will not unduly delay award.
xvi. Any and all questions regarding this solicitation shall be submitted in writing to Michael Sherlock Michael.Sherlock@usda.gov no later than 1:00p.m. Mountain Time September 4, 2025.
Note: Please see attachments for combo/terms and conditions and specification attachment and SF30 Amendment.
Update #2 ·
Note: There will be a site visit on July 7, 2025 at 2pm Mountain Time. If you would like to attend we ask:
• The names of any visitors, and whether or not they are US citizens (if not, they should bring a passport)
• All visitors must not have had any avian contact for the preceding seven days prior to the visit.
• All visitors must be prepared to wear a mask at all times indoors, or outdoors when within 6 feet of any other person if local state or federal mandates are in effect.
All individuals interested in attending the site visit should pre-register by emailing shane.swafford@usda.gov and michael.sherlock@usda.gov no later than July 3, 2025 at 1:00 p.m. Mountain Time. with a list of names of attendees and
company represented. This is necessary to ensure that the site is prepared for the number of visitors expected.
COMBINED SYNOPSIS/SOLICITATION
i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the procedures contained in FAR Part 12.6, Acquisition of Commercial Items, and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
ii. The solicitation number is 1232SA25Q0074 and is issued as a Request for Quotation (RFQ).
iii. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2025-03 dated 01/17/2025.
iv. This solicitation is issued as total small business set-aside. The associated NAICS code is 561621 the small business size standard is $25.0M
v. List CLINS, item descriptions, quantities and units of measure:
0001 Door Access Control and Badging System 1 LS
vi. Description/Statement of Work/Specification:
Remove existing access control system and replace with new access control system and badging workstation compatible with USDA Lenel Enterprise System IAW specifications document (attachment 1).
vii. Date(s) and place(s) of delivery and acceptance:
60 days after award of contract
USDA ARS NWISRL
Kimberly, ID
3793 N. 3600 E. 83341
viii. FAR Provision 52.212-1, Instructions to Offerors-Commercial, is incorporated by reference and applies to this acquisition. Please see the attached RFQ terms and conditions for the submission requirements and its addendum.
ix. Evaluation:
For the evaluation criteria, please see the attached RFQ terms and conditions.
x. Quoters are required to complete in full FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Items (DEVIATION), with their quote online at SAM: www.sam.gov. A quoter must state in their quote if they completed FAR 52.212-3 online and that is it up-to-date and valid. See the attached RFQ terms and conditions for more requirements.
2
System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Agencies will not consider or use these representations. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM
xi. FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. Please see the attached RFQ terms and conditions for its Addendum.
xii. FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (DEVIATION), is incorporated and applies to this acquisition. Please see the attached RFQ terms and conditions that are applicable to the acquisition.
xiii. There are no additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.
xiv. The Defense Priorities and Allocations System (DPAS) and assigned ratings are not applicable to this solicitation.
xv. Date, time and place quotes are due.
Quotes are due by July 17, 2025 at 1:00 p.m. Moutain Time.
Submit quotes to the following e-mail address(es), by the quote due date and time:
Michael.Sherlock@usda.gov
Late quotes after the established deadline may be considered only if it is in the government’s best interest and if it will not unduly delay award.
xvi. Any and all questions regarding this solicitation shall be submitted in writing to Michael Sherlock Michael.Sherlock@usda.gov no later than 1:00p.m. Pacific Time July 14, 2025. If a site visit is desired, please email the same.
Note: Please see attachments for combo/terms and conditions and specification attachment.
Update #1 ·
COMBINED SYNOPSIS/SOLICITATION
i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the procedures contained in FAR Part 12.6, Acquisition of Commercial Items, and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
ii. The solicitation number is 1232SA25Q0074 and is issued as a Request for Quotation (RFQ).
iii. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2025-03 dated 01/17/2025.
iv. This solicitation is issued as total small business set-aside. The associated NAICS code is 561621 the small business size standard is $25.0M
v. List CLINS, item descriptions, quantities and units of measure:
0001 Door Access Control and Badging System 1 LS
vi. Description/Statement of Work/Specification:
Remove existing access control system and replace with new access control system and badging workstation compatible with USDA Lenel Enterprise System IAW specifications document (attachment 1).
vii. Date(s) and place(s) of delivery and acceptance:
60 days after award of contract
USDA ARS NWISRL
Kimberly, ID
3793 N. 3600 E. 83341
viii. FAR Provision 52.212-1, Instructions to Offerors-Commercial, is incorporated by reference and applies to this acquisition. Please see the attached RFQ terms and conditions for the submission requirements and its addendum.
ix. Evaluation:
For the evaluation criteria, please see the attached RFQ terms and conditions.
x. Quoters are required to complete in full FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Items (DEVIATION), with their quote online at SAM: www.sam.gov. A quoter must state in their quote if they completed FAR 52.212-3 online and that is it up-to-date and valid. See the attached RFQ terms and conditions for more requirements.
2
System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Agencies will not consider or use these representations. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM
xi. FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. Please see the attached RFQ terms and conditions for its Addendum.
xii. FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (DEVIATION), is incorporated and applies to this acquisition. Please see the attached RFQ terms and conditions that are applicable to the acquisition.
xiii. There are no additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.
xiv. The Defense Priorities and Allocations System (DPAS) and assigned ratings are not applicable to this solicitation.
xv. Date, time and place quotes are due.
Quotes are due by July 17, 2025 at 1:00 p.m. Moutain Time.
Submit quotes to the following e-mail address(es), by the quote due date and time:
Michael.Sherlock@usda.gov
Late quotes after the established deadline may be considered only if it is in the government’s best interest and if it will not unduly delay award.
xvi. Any and all questions regarding this solicitation shall be submitted in writing to Michael Sherlock Michael.Sherlock@usda.gov no later than 1:00p.m. Pacific Time July 14, 2025. If a site visit is desired, please email the same.
Note: Please see attachments for combo/terms and conditions and specification attachment.
Files
| File | Type | Posted |
|---|---|---|
| SF30_1232SA25Q00740001.pdf | ||
| Combined Synopsis Solicitation 12321SA25Q0074.pdf | ||
| Attachment 1 Specification Document.pdf |
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