Digitization of Historical Documents

The Department of the Air Force Materiel Command Test Center at Arnold Air Force Base is seeking a commercial vendor to provide digitization services for historical documents currently stored across two locations on the installation. The primary objectives include organizing materials from the Aeropropulsion Technical Library in Building 876 and the storage areas in Building 1103, developing a disposition plan for redundant materials, coordinating with the AEDC Historian's office regarding material placement, digitizing all files including CD information, indexing the digitized materials, and creating a searchable database accessible to squadron personnel. Interested vendors must submit responses by 1:00 PM Central Time on December 19, 2025, to brooke.vandeman@us.af.mil with company information, SAM Unique Entity Identifier, primary technical capabilities, budgetary estimate, and schedule estimate. The government will invite responding vendors to attend a virtual information exchange scheduled for January 2026 to discuss the requirement in greater detail. While specific evaluation criteria are not detailed in the sources sought notice, vendors should be prepared to demonstrate relevant experience in document digitization, database development, and records management.

This opportunity carries no set-aside designation and is currently in the pre-solicitation phase, with no commitment from the government to award a contract. The project involves organizing materials from two locations: Building 876 contains two rooms comprising the Aeropropulsion Technical Library, while Building 1103 houses between five and seven cubicles containing bookshelves, filing cabinets, boxes, and other storage containers. While a specific contract value has not been disclosed in the pre-solicitation notice, vendors are required to provide budgetary and schedule estimates as part of their response. The NAICS code for this procurement is currently to-be-determined, and no current contractor or incumbent has been identified. Vendors responding to this notice should expect the formal solicitation to follow after the January 2026 information exchange and evaluation of submitted responses.