Copier lease for chemawa indian school

The Department of the Interior Bureau of Indian Education is seeking a copier lease for Chemawa Indian School in Salem, Oregon, with a solicitation focused on securing five multifunction copiers and associated IT and telecom end user services. The contract will consist of one base year from March 1, 2025 to February 28, 2026, with four additional one-year option periods potentially extending through February 28, 2030. Quotes are due by February 26, 2025 at 12:00 PM EST and must be submitted electronically to Brandon.Walker@bie.edu. The government will evaluate offers based on technical capability and price, with award to be made to the most responsible vendor providing the best overall value. Contractors must submit an all-inclusive firm fixed price and demonstrate their qualifications to provide the required services, with the solicitation incorporating Service Contract Labor Standards and requiring SAM.gov registration.

The solicitation is specifically set aside as a 100% Indian Small Business Economic Enterprise (ISBEE) under NAICS code 532420, with a size standard of $40 million. The current incumbent equipment includes Xerox C7856 and B8045 models, and the new lease requires five Canon Image Runner Advance DX C5750i Color Laser Multifunction Copiers or equivalent. Total current monthly usage is approximately 8,242 black and white and 4,365 color accounting monthly units (AMU), with highest usage in Administration (126,320 meter readings) and Attendance (212,229 meter readings). The copiers will be deployed across multiple departments and require specific capabilities including 50 ppm print/copy speeds, 130 ppm scan speeds, high-capacity paper trays, document feeders, and staple and hole punch finishers. Two of the five copiers will also require fax kits, with the equipment to be installed and maintained at the Chemawa Indian School located in Salem, Oregon.